UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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¨ Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12
CITIZENS & NORTHERN CORPORATION |
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant) |
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90-92 Main Street
Wellsboro, Pennsylvania 16901
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD TUESDAY, APRIL 16, 2013
TO OUR SHAREHOLDERS:
Notice is hereby given that the Annual Meeting of Shareholders of Citizens & Northern Corporation (the “Corporation”) will be held at the Arcadia Theatre, located at 50 Main Street, Wellsboro, Pennsylvania, on Tuesday, April 16, 2013 at 2:00 P.M., local time, for the following purposes:
1. | To elect four Class II directors to serve for a term of 3 years; |
2. | To ratify the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the year ending December 31, 2013; and |
3. | To transact such other business as may properly be brought before the meeting or any adjournment thereof. |
The Board of Directors recommends that you vote “FOR” the election of each of the nominees for director listed in the enclosed proxy statement and “FOR” the ratification of the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the year ending December 31, 2013.
We have elected to provide access to our proxy materials over the Internet using the Securities and Exchange Commission’s “notice and access” rules. Details regarding the business to be conducted are described in the Notice of Internet Availability of Proxy Materials (“Notice”) you received in the mail and in this proxy statement. We have also made available a copy of our 2012 Annual Report on Form 10-K with this proxy statement. We encourage you to read our Annual Report. It includes our audited financial statements and provides information about our business.
Your vote is important regardless of the number of shares you own. Whether or not you plan to attend the Annual Meeting, the Board of Directors encourages you to vote your shares. You may vote over the Internet, as well as by telephone, or, if you requested to receive printed proxy materials, by mailing a proxy or voting instruction card. Please review the instructions described in this proxy statement, as well as in the Notice you received in the mail. This will not prevent you from voting in person at the meeting, but will assure that your vote is counted if you are unable to attend. If you are a shareholder whose shares are registered in “street name,” you will need additional documentation from your broker in order to vote in person at the meeting.
Only shareholders of record at the close of business on February 19, 2013, the record date for Annual Meeting, are entitled to notice of, and to vote at, the Annual Meeting.
By Order of the Board of Directors, | |
Jessica R. Brown | |
Corporate Secretary |
Wellsboro, Pennsylvania
March 7, 2013
TABLE OF CONTENTS
Page | |
Annual Meeting Information | 3-5 |
Who is entitled to vote? | |
On what am I voting? | |
How does the board of directors recommend I vote? | |
How are proxy materials beings disseminated? | |
How do I vote? | |
How do I change my vote? | |
What is a quorum? | |
What vote is required to approve the proposals? | |
Who will count the vote? | |
How are proxies being solicited? | |
What is the deadline for shareholder proposals for next year’s annual meeting? | |
Internet Availability of Proxy Materials | 5 |
Cautionary Statement Regarding Forward-Looking Statements | 5 |
Proposal 1 - Election of Directors | 5-8 |
Board of Directors | |
Nominees for Election | |
Director Qualifications | |
Executive Officers | 8-9 |
Corporate Governance | 9-12 |
Director Independence | |
Leadership Structure of the Board; Lead Independent Director | |
Meetings and Committees of the Board of Directors | |
Shareholder Communications | |
Related Person Transactions and Policies | |
Stock Ownership Guidelines | |
Information Concerning Security Ownership | 12-14 |
Beneficial Ownership of Principal Holders | |
Beneficial Ownership of Executive Officers and Directors | |
Section 16(a) Beneficial Ownership Reporting Compliance | |
Compensation Discussion and Analysis | 14-20 |
Overview of the Executive Compensation Program | |
Compensation Philosophy and Program Objectives | |
Program Management | |
Program Components | |
Recent Actions | |
Consideration of Say-on-Pay Advisory Vote | |
Risk Management | |
Compensation Committee Report | |
Compensation Committee Interlocks and Insider Participation |
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Executive Compensation Tables | 21-26 |
Summary Compensation Table | |
Grants of Plan-Based Awards Table | |
Outstanding Equity Awards at Fiscal Year-End Table | |
Options Exercised and Stock Vested Table | |
Pension Benefits Table | |
Citizens Trust Company Pension Plan | 26 |
Supplemental Executive Retirement Plan | 26 |
Change in Control Agreements | 27 |
Indemnification Agreements | 27-28 |
Compensation of Directors | 28-29 |
Director Summary Compensation Table | |
Director Fees | |
Independent Directors Stock Incentive Plan | |
Proposal 2 –Ratification of Independent Registered Public Accounting Firm | 29 |
Fees of Independent Public Accountants | 30 |
Audit Committee Report | 30 |
Annual Report on Form 10-K | 30 |
Other Matters | 31 |
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90-92 Main Street
Wellsboro, Pennsylvania 16901
PROXY STATEMENT
Annual Meeting of Shareholders – April 16, 2013
Annual Meeting Information
This proxy statement is furnished in connection with the solicitation of proxies by the Board of Directors of Citizens & Northern Corporation (the “Corporation”) to be used at the Annual Meeting of Shareholders of the Corporation to be held on Tuesday, April 16, 2013, at 2:00 P.M., at the Arcadia Theatre located at 50 Main Street, Wellsboro, Pennsylvania, and at any adjournments or postponements thereof. This proxy statement was first made available to shareholders on March 7, 2013.
Who is entitled to vote?
Shareholders owning Corporation common stock on February 19, 2013 are entitled to vote at the Annual Meeting or any adjournment or postponement of the meeting. Each shareholder has one vote per share on all matters to be voted on. On February 19, 2013, there were 12,331,554 shares of Corporation common stock outstanding.
On what am I voting?
You will be asked to elect four (4) Class II directors for three-year terms expiring in 2016 and to ratify the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the year ending December 31, 2013. The Board of Directors is not aware of any other matters to be presented for action at the Annual Meeting. If any other matter requiring a vote of the shareholders would be presented at the meeting, the proxies will vote according to the directions of the Corporation’s management.
How does the Board of Directors recommend I vote on the proposals?
The Board of Directors recommends that you vote “FOR” the election of each of the nominees for director listed in this proxy statement and “FOR” ratification of the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the year ending December 31, 2013.
How are proxy materials being disseminated?
In accordance with rules adopted by the Securities and Exchange Commission (“SEC”), we have elected to furnish proxy materials, including this proxy statement and our 2012 Annual Report on Form 10-K, to our shareholders by providing access to such documents on the Internet instead of mailing printed copies. Most shareholders will not receive printed copies of the proxy materials unless they request them. Instead, the Notice, which was mailed to most of our shareholders, provides instructions as to how you may access and review all of the proxy materials on the Internet. The Notice also instructs you as to how you may submit your proxy via the Internet. If you would like to receive a paper or email copy of our proxy materials, you should follow the instructions for requesting such materials in the Notice.
If you received more than one Notice, it means that your shares are registered differently and are held in more than one account. To ensure that all shares are voted, please either vote each account over the Internet or by telephone, or sign and return by mail all proxy cards or voting instruction forms requested in paper format.
How do I vote?
As described in the Notice, you may vote by any of the following methods:
Internet. Go to www.voteproxy.com 24 hours a day, seven days a week, and follow the instructions. You will need the control number that is included in the Notice, proxy card or voting instructions form that is sent to you. The Internet voting system allows you to confirm that the system has properly recorded your votes. This method of voting will be available until 11:59 p.m., Eastern Time, on April 15, 2013.
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Telephone. Call toll-free 1-800-PROXIES 24 hours a day, seven days a week, and follow the instructions. You will need the control number that is included in the Notice, proxy card or voting instructions form that is sent to you. As with Internet voting, you will be able to confirm that the system has properly recorded your votes. This method of voting will be available until 11:59 p.m., Eastern Time, on April 15, 2013.
Mail. If you are a shareholder of record and you elect to receive your proxy materials by mail, you can vote by marking, dating and signing your proxy card exactly as your name appears on the card and returning it by mail in the postage-paid envelope that will be provided to you. If you hold your shares in street name and you elect to receive your proxy materials by mail, you can vote by completing and mailing the voting instructions form that will be provided by your bank, broker or other holder of record. You should mail the proxy card or voting instruction form in plenty of time to allow delivery prior to the meeting. Do not mail the proxy card or voting instruction form if you are voting over the Internet or by telephone.
At the Annual Meeting. You may vote your shares at the annual meeting if you attend in person. Even if you plan to attend the annual meeting, we encourage you to vote over the Internet or by telephone prior to the meeting. It is fast and convenient, your vote is recorded immediately, and there is no risk that postal delays will cause your vote to arrive late and therefore not be counted.
How do I change my vote?
If you give the proxy we are soliciting, you may revoke it at any time before it is exercised:
· | by signing and returning a later-dated proxy; or |
· | by giving written notice to Citizens & Northern Corporation, 90-92 Main Street, Wellsboro, PA 16901, Attention: Jessica R. Brown, Corporate Secretary; or |
· | by voting in person at the Annual Meeting. |
A shareholder whose shares are held in “street name” should follow the instructions of his or her broker regarding revocation of proxies. You should note that your presence at the meeting without voting in person will not revoke an otherwise valid proxy.
What is a quorum?
A “quorum” is the presence at the meeting, in person or by proxy, of the holders of a majority of the outstanding shares. There must be a quorum for the meeting to be held. Abstentions are counted for purposes of determining the presence or absence of a quorum, but are not considered a vote cast under Pennsylvania law. Brokers holding shares in “street name” for their customers generally are not entitled to vote on certain matters unless they receive voting instructions from their customers. Such shares for which brokers have not received voting instructions from their customers are called “broker non-votes.” Under Pennsylvania law, broker non-votes will be counted to determine if a quorum is present with respect to any matter to be voted upon by shareholders at the meeting only if such shares have been voted at the meeting on a matter other than a procedural motion.
What vote is required to approve the proposals?
The four (4) nominees for election to the Board of Directors receiving the highest number of votes cast by shareholders entitled to vote at the meeting will be elected. “Withhold” votes will have the effect of a vote against the election of directors. Abstentions and broker non-votes will have no effect on the election of directors.
Approval of the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the year ending December 31, 2013 requires the affirmative vote of a majority of the votes cast at the meeting, in person or by proxy. Abstentions and broker non-votes will have no effect in calculating the votes on this matter.
Who will count the vote?
The Judges of Election appointed by the Board of Directors will count the votes cast in person or by proxy at the meeting.
How are proxies being solicited?
The Corporation will bear its own cost of solicitation of proxies for the meeting. In addition to solicitation by mail, the company’s directors, officers and employees may solicit proxies personally or by telephone, facsimile transmission or otherwise. These directors, officers and employees will not be additionally compensated for their solicitation efforts, but may be reimbursed for out-of-pocket expenses incurred in connection with these efforts. The Corporation will reimburse brokerage firms, fiduciaries, nominees and others for their out-of-pocket expenses incurred in forwarding proxy materials to beneficial owners of shares of common stock held in their names.
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What is the deadline for shareholder proposals at next year’s Annual Meeting?
Any shareholder who, in accordance with and subject to the provisions of the proxy rules of the SEC, wishes to submit a proposal for inclusion in the Corporation’s proxy statement for its 2014 Annual Meeting of Shareholders must deliver the proposal in writing to the Secretary of Citizens & Northern Corporation at the Corporation’s principal executive offices at 90-92 Main Street, Wellsboro, Pennsylvania, not later than November 6, 2013.
For any proposal that is not submitted for inclusion in next year’s proxy statement (as described in the preceding paragraph), but is instead sought to be presented directly at the next Annual Meeting, the Corporation’s Articles of Incorporation require shareholders to give advance notice of such proposals. The required notice, which must include the information and documents set forth in the Articles of Incorporation, must be given no more than 50 days and no less than 14 days prior to the Annual Meeting. If notice is not received by the Corporation within this time frame, the Corporation will consider such notice untimely.
Under Rule 14a-4(c)(1) of the Securities Exchange Act of 1934, as amended, if any shareholder proposal intended to be presented at the Annual Meeting without inclusion in our proxy statement is received within the required time frame and is properly presented, then a proxy will have the ability to confer discretionary authority to vote on the proposal.
Internet Availability of Proxy Materials
Important Notice About the Availability of Proxy Materials for the Annual Meeting of Shareholders to be Held on April 16, 2013: This proxy statement, proxy card and the Corporation’s annual report to shareholders are available at: www.amstock.com/proxyservices/viewmaterials.asp?conumber=11697.
Cautionary Statement Regarding Forward-Looking Statements
This proxy statement and the documents that have been incorporated herein by reference may contain forward-looking statements within the meaning of Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities Exchange Act of 1934, as amended. In some cases, these statements can be identified by the use of words such as “anticipate,” “believe,” “can,” “could,” “estimate,” “expect,” “intend,” “may,” “plan,” “potential,” “predict,” “should,” “target,” “will,” “would” and similar expressions. Actual results and trends could differ materially from those set forth in such statements due to various risks, uncertainties and other factors. Such risks, uncertainties and other factors that could cause actual results and experience to differ from those projected include, but are not limited to, the following: ineffectiveness of our business strategy due to changes in current or future market conditions; the effects of competition, and of changes in laws and regulations, including industry consolidation and development of competing financial products and services; interest rate movements; changes in credit quality; volatilities in the securities markets; and deteriorating economic conditions, and other risks and uncertainties, including those detailed in our filings with the SEC.
Although forward-looking statements help provide additional information about us, investors should keep in mind that forward-looking statements are only predictions, at a point in time, and are inherently less reliable than historical information. You are urged not to place undue reliance on these forward-looking statements, which speak only as of the date of this proxy statement. We assume no obligation to update any forward-looking statement in order to reflect any event or circumstance that may arise after the date of this proxy statement, other than as may be required by applicable law or regulation.
PROPOSAL 1 — ELECTION OF DIRECTORS
Board of Directors
Our Articles of Incorporation provide that the Board of Directors shall consist of not less than five (5) nor more than twenty-five (25) directors and that within these limits the number of directors shall be as established by the Board of Directors. The Articles further provide that the Board shall be classified into three classes, as nearly equal in number as possible. One class of directors is elected annually, and the term for each class is three (3) years. Any vacancy occurring on the Board of Directors, for any reason, may be filled by a majority of directors then in office to serve until the expiration of the term of the vacancy.
In 2012, there were initially twelve (12) members of the Corporation’s Board of Directors. Edward Learn resigned effective July 1, 2012, and the Board has elected not to fill the vacancy created by his resignation, but rather, reduce the size of the Board to eleven (11). Mr. Learn’s decision to resign was not the result of a disagreement with the Corporation on any matter relating to the Corporation’s operations, policies or practices.
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At the 2013 Annual Meeting, four (4) Class II directors are to be elected to serve for a three-year term.
Nominees for Election
The Board of Directors proposes the following four (4) nominees be elected as Class II directors for terms expiring at the 2016 Annual Meeting of Shareholders: R. Bruce Haner, Susan E. Hartley, Leo F. Lambert and Leonard Simpson. Each of the nominees currently serves as a director of the Corporation.
The four (4) nominees for directors receiving the highest number of votes cast by shareholders entitled to vote for the election of directors shall be elected. Unless otherwise instructed, proxies received from shareholders will be voted for the nominees named in this proxy statement. If a nominee should become unavailable for any reason, proxies will be voted for a substitute nominee determined by the Board of Directors. The Board of Directors has no reason to believe that the nominees will be unable to serve if elected.
Cumulative voting does not exist in the election of directors. Each share of Corporation common stock is entitled to cast one vote for each nominee. For example, if a shareholder owns ten shares of common stock, he or she may cast up to ten votes for each of the four nominees to be elected.
The Board of Directors recommends a vote “FOR” the election of the nominees identified above, each of whom has consented to be named as a nominee and to serve if elected.
Director Qualifications
We provide below information as of the date of this proxy statement about each nominee and director of the Corporation. The information includes information each director has given us about his/her age, all positions held, principal occupation and business experience for the past five years, and the names of other publicly-held companies of which he currently serves as a director or has served as a director during the past five years. In addition to the information presented below regarding each nominee’s specific experience, qualifications, attributes and skills that led the Board of Directors to conclude that he should serve as a director, we also believe that all of our directors and nominees have demonstrated good judgment, strength of character, and an independent mind, as well as a reputation for integrity and the highest personal and professional ethics.
Nominees as Class II Directors for a term expiring at the 2016 Annual Meeting
R. Bruce Haner
Director since: 1998
Age: 65
Mr. Haner owned and operated an auto dealership for over 30 years. Mr. Haner has attended various Pennsylvania Bankers Association, American Bankers Association, and Federal Reserve seminars and workshops. We believe that Mr. Haner’s qualifications to serve as a director of the Corporation include his over 30 years of experience as a local business owner and entrepreneur and his 14 years of experience as a director of the Corporation.
Susan E. Hartley
Director since: 1998
Age: 55
Ms. Hartley has been an attorney since 1984. She received her Bachelor of Arts from Elmira College, Master of Arts from State University of New York at Buffalo, and Doctorate of Jurisprudence from State University of New York at Buffalo School of Law. We believe that Ms. Hartley’s qualifications to serve as a director of the Corporation include her experience as an attorney and her 14 years of experience as a director of the Corporation.
Leo F. Lambert
Director since: 2001
Age: 59
Mr. Lambert has been the President and General Manager of Fitzpatrick & Lambert, Inc. since 1978. Mr. Lambert received his Bachelor of Science from St. Francis College Loretto. Mr. Lambert has served and continues to serve on the boards of many nonprofits within his community. We believe that Mr. Lambert’s qualifications to serve as a director of the Corporation include his over 30 years of experience as a local business owner and entrepreneur and community leader.
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Leonard Simpson
Director since: 1989
Age: 64
Mr. Simpson has been an attorney since 1975, having served as Sullivan County District Attorney from 1977 through 1993 and from 2008 until present. He received his Bachelor of Science from Gettysburg College and his Doctorate of Jurisprudence from Cumberland School of Law, Sanford University. Mr. Simpson has served and continues to serve on the boards of various nonprofits within his local community. We believe that Mr. Simpson’s qualifications to serve as a director of the Corporation include his experience as an attorney, his 23 years of experience as a director of the Corporation and his professional leadership experience.
Continuing as Class III Directors for a term expiring at the 2014 Annual Meeting
Dennis F. Beardslee
Director since: 1999
Age: 62
Mr. Beardslee has owned and operated Terrace Lanes Bowling Center since 1984. He received his Bachelor of Arts from Mansfield University. He serves on several boards of nonprofits within his local community. We believe that Mr. Beardslee’s qualifications to serve as a director of the Corporation include his over 25 years of experience as a local business owner and entrepreneur and his 13 years of experience as a director of the Corporation.
Jan E. Fisher
Director since: 2002
Age: 58
Ms. Fisher is the Executive Vice President & Chief Operating Officer of Susquehanna Health, Williamsport, PA; formerly the Executive Vice President & Chief Operating Officer of Laurel Health System and President & Chief Executive Officer of Soldiers & Sailors Memorial Hospital, Wellsboro, PA. She received her Bachelor of Science from Purdue University and Master of Business Administration from the University of Miami. Ms. Fisher has served and continues to serve on boards of many nonprofits within her local community and industry. We believe that Ms. Fisher’s qualifications to serve as a director of the Corporation include her over 20 years of executive management experience.
Ann M. Tyler
Director since: 2002
Age: 68
Ms. Tyler is a retired certified public accountant from her firm Ann M. Tyler CPA, PC, which she owned and operated for over 15 years. Prior to starting her own firm, Ms. Tyler was a certified public accountant with Brodart Company and Parente Randolph LLC for over 9 years. She received her Bachelor of Arts from Lycoming College. Ms. Tyler has served and continues to serve on various boards of nonprofits within her community. We believe that Ms. Tyler’s qualifications to serve as a director of the Corporation include her experience as a certified public accountant and financial expertise.
Continuing as Class I Directors for a term expiring at the 2015 Annual Meeting
Raymond R. Mattie
Director since: 2007
Age: 49
Mr. Mattie has been the President of M&S Conversion Co. Inc. since 1992 and has held various positions within M&S Conversion Co. Inc. since 1979. Mr. Mattie received his Associates Degree from Williamsport Area Community College. He serves on the board of various nonprofits within his community. We believe that Mr. Mattie’s qualifications to serve as a director of the Corporation include his 20 years of executive leadership experience and community leadership experience.
Edward H. Owlett, III
Director since: 1994
Age: 58
Mr. Owlett has been the President & Chief Executive Officer of Putnam Company since 1995. Mr. Owlett was an attorney at Owlett & Lewis, PC from 1981 to 2001. He received his Bachelor of Science from Wharton School of Business and his Doctorate of Jurisprudence from University of Pittsburgh. He serves on various organizations within his local community. We believe that Mr. Owlett’s qualifications to serve as a director of the Corporation include his experience as an attorney, as well as his executive leadership experiences at Putnam Company.
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James E. Towner
Director since: 2000
Age: 66
Mr. Towner is retired with over 30 years of experience with Times Shamrock Communications, including over 20 years as publisher. He has served on the board of several nonprofits within his local community. He received his Bachelor of Science from Elmira College. We believe that Mr. Towner’s qualifications to serve as a director of the Corporation include his 12 years of experience as a director of the Corporation and reputation as a respected business leader in the community.
Charles H. Updegraff, Jr.
Director since: 2007
Age: 60
Mr. Updegraff has been the Chairman of Citizens & Northern Corporation and Citizens & Northern Bank since September 2010, and President and Chief Executive Officer of Citizens & Northern Corporation and Citizens & Northern Bank since January 2010; formerly President and Chief Executive Officer of Canisteo Valley Corporation and First State Bank from May 2008 to September 2010; formerly Executive Vice President and Chief Operating Officer of C&N Bank from May 2007 to January 2010; formerly Chairman, President & Chief Executive Officer of Citizens Bancorp, Inc. and Citizens Trust Company from 1980 to May 2007. He received his Bachelor of Science from Bloomsburg University and has attended numerous banking schools. He has served and continues to serve on the board of various nonprofits in his local community. We believe that Mr. Updegraff’s qualifications to serve as a director of the Corporation include his over 30 years of banking experience in northern Pennsylvania, as well as his strategic, executive leadership and management experience.
EXECUTIVE OFFICERS
The following table identifies each of the executive officers of the Corporation and Citizens & Northern Bank (the “Bank”), their age as of February 19, 2013, the position they currently hold and their professional experience during the prior five years.
Charles H. Updegraff, Jr.
Age: 60
Chairman of the Corporation and Bank since September 2010, and President and Chief Executive Officer of the Corporation and the Bank since January 2010; formerly President and Chief Executive Officer of Canisteo Valley Corporation and First State Bank from May 2008 to September 2010; formerly Executive Vice President and Chief Operating Officer of the Bank from May 2007 to January 2010; formerly Chairman, President & Chief Executive Officer of Citizens Bancorp, Inc. and Citizens Trust Company from 1980 to May 2007.
Dawn A. Besse
Age: 61
Executive Vice President and Chief Credit Officer of the Bank since August 2008; formerly Executive Vice President and Director of Sales, Service and Employee Development of the Bank since August 2000.
Shelley L. D’Haene
Age: 52
Executive Vice President and Director of Alternate Delivery Channels of the Bank since January, 2013: formerly Vice President and Cash Management Coordinator of the Bank since February 2006.
Harold F. Hoose, III
Age: 46
Executive Vice President and Director of Lending of the Bank since March 2005.
Mark A. Hughes
Age: 51
Treasurer of the Corporation since November 2000; Executive Vice President and Chief Financial Officer of the Bank since August 2000.
George M. Raup
Age: 59
Executive Vice President and Chief Information Officer of the Bank since April 2008; formerly Vice President of Citizens Trust Company.
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John M. Reber
Age: 46
Executive Vice President and Director of Risk Management of the Bank since January 2011; formerly Vice President and Director of Risk Management of the Bank since June 2004.
Thomas L. Rudy, Jr.
Age: 48
Executive Vice President and Director of Branch Delivery of the Bank since February 2004; President of C&N Financial Services Corporation since January 2000.
Deborah E. Scott
Age: 53
Executive Vice President and Director of Trust Department of the Bank since September 1999.
CORPORATE GOVERNANCE
Members of the Corporation’s Board of Directors are elected by the shareholders. In selecting nominees for the shareholders’ consideration, the Board attempts to identify individuals with appropriate business, financial, legal and other skills and knowledge that are essential to providing oversight of the Corporation’s affairs, and who demonstrate a passion for promoting and enhancing the Corporation’s financial performance and its service to the communities within our marketplace. In evaluating candidates, the Board considers diversity of educational and business background and experiences, taking into account the experience “mix” of current directors, as well as that of the candidates. The nominating process is described in more detail in the section titled “Governance and Nominating Committee” below.
Director Independence
During 2012 through the date of this proxy statement, all directors and nominees are and were independent, except for Charles H. Updegraff, Jr., as determined in accordance with the independence standards of the NASDAQ Stock Market, including Mr. Learn who resigned in July 2012. In determining the directors’ independence, in addition to matters disclosed under “Related Person Transactions and Policies” on page 12 of this proxy statement, the Board of Directors considered each director’s beneficial ownership of Corporation common stock and loan transactions between the Bank and the directors, their family members and businesses with whom they are associated, as well as any contributions made by the Bank to non-profit organizations with whom such persons are associated. In each case, the Board determined that none of the transactions above impaired the independence of the director.
Leadership Structure of the Board; Lead Independent Director
In September 2010, the Board appointed Charles H. Updegraff, Jr., President and Chief Executive Officer, to the additional position of Chairman, believing that his history of working in executive roles within the banking industry uniquely qualified him for this role. This decision was made after much deliberation, with the Board finding that it would be advantageous to have an individual with extensive banking industry experience fill the dual roles of Chief Executive Officer and Chairman of the Board.
The Board attempts to ensure that thorough, open and honest discussions take place at all Board and committee meetings, and that all of the directors are sufficiently informed about each matter that arises so as to make informed decisions concerning each such matter, by designating a “Lead Director.” The Lead Director is required to be an independent director and also serves as chair of the Executive Committee of the Board. The Lead Director presides over executive sessions and meetings of the independent directors, and is responsible for communicating the thoughts or concerns of the independent directors to the Chief Executive Officer. In order to ensure an open dialogue at such executive sessions and meetings, no member of management attends an executive session or meeting of the independent directors. James E. Towner has been designated by the independent directors to serve as Lead Director, and also served in that role throughout 2012.
Meetings and Committees of the Board of Directors
Board of Directors. During 2012, the Board of Directors of the Corporation met thirteen (13) times, the Board of Directors of the Bank met fifteen (15) times, and the independent directors met in executive session and held meetings of the independent directors seven (7) times. All of the directors attended at least 75% or more of the meetings of the Board of Directors of the Corporation and of the Board committees on which he or she served, with the exception of Mr. Learn.
Although the Corporation does not have a formal policy with respect to director attendance at the Annual Meeting of Shareholders, each director is encouraged to attend the Annual Meeting. All Directors attended the 2012 Annual Meeting of Shareholders.
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Executive Committee of the Corporation. The Corporation has an Executive Committee, whose purpose is to monitor and oversee the Corporation’s management succession plan and leadership development processes; review and provide advice and counsel to the CEO regarding the Corporation’s strategic plan, mission, goals and objectives and action plans, as well as various other matters; and to act on behalf of and with full authority of the Board of Directors in matters that may arise between the regular monthly meetings of the Board which require immediate Board level action. The members of the Executive Committee are: Jan E. Fisher, R. Bruce Haner, Leo F. Lambert, Edward H. Owlett, III, Leonard Simpson, James E. Towner, and Charles H. Updegraff, Jr. During 2012, the Executive Committee held ten (10) meetings.
Audit Committee. The primary function of the Audit Committee is to review the internal audit program as performed by the internal auditors; recommend to the Board of Directors the engagement of the independent registered public accounting firm for the year; review the examinations and reports from those persons; and review the annual financial statements of the Corporation. The members of the Audit Committee of the Corporation are: R. Bruce Haner, Leo F. Lambert, Edward H. Owlett, III, James E. Towner and Ann M. Tyler. The Audit Committee held four (4) meetings in 2012. All of the members of the Audit Committee are and were independent under the independence standards of the NASDAQ Stock Market.
At present, none of the members of the Audit Committee meets the definition of “audit committee financial expert” as defined in the rules adopted by the SEC. However, the Board of Directors has determined that each of the members of the Audit Committee has sufficient knowledge and experience in financial matters to effectively perform their duties as members of the Audit Committee.
The Board of Directors of the Corporation has adopted a written charter for the Audit Committee, a copy of which is available on our website at www.cnbankpa.com by clicking on “Investor Relations”, then “Corporate Governance”, then “Audit Committee Charter of C&N Corp”. The policies and procedures for pre-approval of engagements for non-audit services are included in the Charter.
Compensation Committee of the Corporation. The purpose of the Compensation Committee is to discharge the responsibilities of the Board of Directors relating to compensation of the executive officers and to provide oversight of the Bank’s compensation, benefit, perquisite and employee equity incentive programs. The members of the Compensation Committee are: Jan E. Fisher, R. Bruce Haner, Leo F. Lambert, Edward H. Owlett, III, Leonard Simpson and James E. Towner. The Compensation Committee held seven (7) meetings in 2012. All of the members of the Audit Committee are and were independent under the independence standards of the NASDAQ Stock Market.
The Board of Directors of the Corporation has adopted a written charter for the Compensation Committee, which is available on our website at www.cnbankpa.com by clicking on “Investor Relations”, then “Corporate Governance”, then “Compensation Committee Charter of C&N Corp.”
Governance and Nominating Committee. The purpose of the Governance and Nominating Committee is to establish criteria for Board member selection and retention; identify individuals qualified to become Board members; and recommend to the Board the individuals to be nominated and re-nominated for election as directors. This committee is also responsible for reviewing and reporting to the Board periodically on matters of corporate governance. The members of the Governance and Nominating Committee are: Dennis F. Beardslee, Jan E. Fisher, Susan E. Hartley, Edward H. Owlett, III, and Leonard Simpson. During 2012, the Governance and Nominating Committee held three (3) meetings. All members of the Governance and Nominating Committee are and were independent under the independence standards of the NASDAQ Stock Market.
The Board of Directors of the Corporation has adopted a written charter for the Governance and Nominating Committee, which is available on our website at www.cnbankpa.com by clicking on “Investor Relations”, then “Corporate Governance”, then “Governance and Nominating Charter”.
Qualifications considered by the Governance and Nominating Committee in assessing director candidates include, but are not limited to, the following:
· | An understanding of the business and financial affairs and the complexities of a business organization. A career in business is not essential, but the candidate should have a proven record of competence and accomplishments and should be willing to commit the time and energy necessary to fulfill the role as an effective director; |
· | A genuine interest in representing all of the Corporation’s stakeholders, including the long-term interest of the shareholders; |
· | A willingness to support the values, mission and vision of the Corporation; |
· | An open-mindedness and resolve to independently analyze issues presented for consideration; |
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· | A reputation for honesty and integrity; |
· | A high level of financial literacy (i.e., the ability to read financial statements and financial ratios, and a working knowledge and familiarity with basic finance and accounting practices); |
· | A mature confidence and ability to approach others with self-assurance, responsibly and supportively. Candidates should value Board and team performance over individual performance and should be able to raise tough questions in a manner that encourages open discussions. Additionally, a candidate should be inquisitive and curious and feel a duty to ask questions of management; |
· | The ability, capacity, and willingness to serve as a conduit of business referrals to the organization; |
· | Independence in accordance with the independence standards of the NASDAQ Stock Market; and |
· | Experience with a business of size similar or larger than the Corporation. |
Other than the foregoing, there are no stated minimum criteria for director nominees, although the Governance and Nominating Committee may also consider such other factors as it may deem are in the best interests of the Corporation and its shareholders, and such factors may change from time to time. The Governance and Nominating Committee does, however, require that a majority of the directors be independent under the independence standards of the NASDAQ Stock Market.
The Committee identifies nominees by first evaluating the current directors who are willing to continue in service. If any member of the Board does not wish to continue service or the Board determines not to re-nominate a current director for re-election, the Governance and Nominating Committee identifies the desired skills and experience of a new nominee in light of the criteria above. The Committee evaluates each individual candidate in the context of the Board as a whole, with the objective of recommending a group containing a broad array of diverse experience.
The Board does not have a formal written policy for considering director candidates recommended by shareholders due to the infrequency of nominations, but its long-standing informal policy is to give due consideration to any and all candidates. The evaluation procedure for candidates recommended by the shareholders would be the same as is done for those recommended by the Board of Directors and management. The Committee recommends a director nominee to the Board, and the Board makes the final determination as to the nominees who will stand for election.
Current members of the Board of Directors are polled for suggestions as to prospective director candidates meeting the Governance and Nominating Committee’s criteria. The Committee has the prerogative to employ and pay third party search firms, but to date has not done so.
Asset Liability Committee of the Corporation. The purpose of the Asset Liability Committee is to stabilize and improve profitability by balancing the relationship between risk and return over an extended period of time, as well as to function as an investment committee. The members of the Asset Liability Committee are: Susan E. Hartley, Raymond R. Mattie, Edward H. Owlett, III, Ann M. Tyler, Charles H. Updegraff, Jr., and Mark A. Hughes, the Corporation’s Treasurer and Chief Financial Officer. The Asset Liability Committee met four (4) times during 2012.
Executive Committee of the Bank. The function of the Bank’s Executive Committee is to monitor and oversee the Bank’s management succession plan and leadership development processes and review and provide advice and counsel to the Chief Executive Officer regarding the Bank’s strategic plan, mission, goals and objectives and action plans and other matters, as well as recommend policies and procedures. The members of the Bank’s Executive Committee are: Jan E. Fisher, R. Bruce Haner, Leo F. Lambert, Edward H. Owlett, III, Leonard Simpson, James E. Towner, and Charles H. Updegraff, Jr. During 2012, the Bank’s Executive Committee held ten (10) meetings.
Trust Investment Committee of the Bank. The Trust Investment Committee of the Bank determines the policy and investments of the Trust Department and the acceptance and relinquishment of all fiduciary relationships. Its members are: Dennis F. Beardslee, Susan E. Hartley, Raymond R. Mattie, Leonard Simpson, Charles H. Updegraff, Jr., and Deborah E. Scott, Executive Vice President and Director of Trust Division of the Bank. During 2012, the Trust Investment Committee held four (4) meetings.
Finance and Loan Committee of the Bank. The primary purpose of the Finance and Loan Committee is to evaluate and act on loan requests that exceed management’s lending authority between Bank Board meetings. Members of the Finance and Loan Committee are: Dennis F. Beardslee, Leo F. Lambert, Raymond R. Mattie, Leonard Simpson, Ann M. Tyler, and Charles H. Updegraff, Jr. The Finance and Loan Committee was not required to meet during 2012.
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Shareholder Communications
If you wish to communicate with the Board, you may send correspondence to Jessica R. Brown, Corporate Secretary, Citizens & Northern Corporation, 90-92 Main Street, Wellsboro, PA 16901. The Corporate Secretary will submit your correspondence to the Board or the appropriate committee, as applicable. You may also communicate directly with the Lead Director by writing to the Lead Director, Citizens & Northern Corporation, 90-92 Main Street, Wellsboro, PA 16901.
Related Person Transaction and Policies
Certain directors and officers of the Corporation and Bank and their affiliates (including corporations of which such persons are officers or greater than 10% beneficial owners) were customers of, and had transactions with, the Corporation and Bank in the ordinary course of business during the year ended December 31, 2012. Similar transactions may be expected to take place in the future. Such transactions included the purchase of certificates of deposit and extensions of credit in the ordinary course of business on substantially the same terms, including interest rates and collateral requirements, as those prevailing at the time for comparable transactions with third parties and did not involve more than the normal risks of collectability or present other unfavorable features. The Corporation expects that any other transactions with directors and officers and their affiliates in the future will be conducted on the same basis.
Stock Ownership Guidelines
During 2012, the Board of Directors adopted formal guidelines setting forth a minimum amount of Corporation common stock that all directors and executive officers are expected to own. Pursuant to these guidelines, independent directors are required to own common stock having a minimum value of $100,000; the chief executive officer is required to own common stock having a minimum value equal to 75% of his/her salary and target bonus; and all other executive vice presidents are required to own common stock having a minimum value equal to 50% of their salary and target bonus. Each director and executive officer has five (5) years beginning June 30, 2012 or following his or her date of appointment to comply with the minimum ownership requirement. Currently, all directors and named executive officers meet the minimum requirements.
INFORMATION CONCERNING SECURITY OWNERSHIP
Beneficial ownership of shares of the Corporation’s common stock is determined in accordance with SEC Rule 13d-3, which provides that a person should be credited with the ownership of any stock held, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise, in which the person has or shares:
· | Voting power, which includes power to vote or to direct the voting of the stock; |
· | Investment power, which includes the power to dispose or direct the disposition of the stock; or |
· | The right to acquire beneficial ownership within 60 days after February 19, 2013. |
Beneficial Ownership of Principal Holders
The following table shows, to the best of the Corporation’s knowledge, those persons or entities, who owned of record or beneficially, on December 31, 2012, more than 5% of the Corporation’s outstanding common stock.
Name & Address | Amount & Nature of | Percent of Class |
of Beneficial Owner | Beneficial Ownership | |
Wellington Management Company, LLP | 946,441 (1) | 7.72% |
280 Congress Street | ||
Boston, MA 02109
|
||
BlackRock Inc. | 742,486 (2) | 6.06% |
40 East 52nd Street | ||
New York, NY 10022 |
(1) Based on an Amendment No. 3 to Schedule 13G filed with the Securities and Exchange Commission on February 14, 2013, which reported beneficial ownership as of December 31, 2012 by Wellington Management Company, LLP.
(2) Based on an Amendment No. 2 to Schedule 13G filed with the Securities and Exchange Commission on February 6, 2013, which reported beneficial ownership as of December 31, 2012 by BlackRock, Inc.
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Beneficial Ownership of Executive Officers and Directors
The following table sets forth, as of February 19, 2013, and from information supplied by the respective persons, the amount and the percentage, if over 1%, of the common stock of the Corporation beneficially owned by each director, each nominee for director, each of the named executive officers and all executive officers and directors of the Corporation as a group.
Amount and Nature of | ||||
Name of Individual or Identity of Group | Beneficial Ownership (1) | Percent of Class | ||
Dennis F. Beardslee | 14,932 (2) | * | ||
Jan E. Fisher | 17,683 (3) | * | ||
R. Bruce Haner | 24,517 (4) | * | ||
Susan E. Hartley | 9,929 (5) | * | ||
Leo F. Lambert | 16,948 (6) | * | ||
Raymond R. Mattie | 19,589 (7) | * | ||
Edward H. Owlett, III | 22,993 (8) | * | ||
Leonard Simpson | 36,369 (9) | * | ||
James E. Towner | 17,494 (10) | * | ||
Ann M. Tyler | 12,714 (11) | * | ||
Charles H. Updegraff, Jr. | 97,597 (12) | * | ||
Mark A. Hughes | 39,163 (13) | * | ||
Deborah E. Scott | 25,405 (14) | * | ||
Harold F. Hoose, III | 21,493 (15) | * | ||
Dawn A. Besse | 18,814 (16) | * | ||
Directors and Executive Officers as a Group (19 Persons) | 449,478 | 3.64% |
* | Indicates beneficial ownership of less than 1%. |
(1) | Pursuant to the regulations of the SEC, the number of shares of common stock deemed outstanding includes shares issuable pursuant to options held by the respective person or group that are currently exercisable or may be exercised within 60 days of February 19, 2013 with an exercise price of less than $19.80, which is the closing price on February 19, 2013. (“presently exercisable stock options”). Unless otherwise indicated, each individual holds sole voting and investment authority with respect to the shares listed. |
(2) | Includes 3,919 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(3) | Includes 3,919 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(4) | Includes 2,510 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. Of the stated amount, 2,758 shares are pledged as security. |
(5) | Includes 3,919 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(6) | Includes 2,510 shares issuable pursuant to presently exercisable stock options; 389 shares of restricted stock; and 1,387 shares held by Fitzpatrick & Lambert, Inc. |
(7) | Includes 3,240 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(8) | Includes 3,919 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(9) | Includes 3,769 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. Of the stated amount, 25,205 shares are pledged as security. |
(10) | Includes 1,251 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(11) | Includes 3,919 shares issuable pursuant to presently exercisable stock options and 389 shares of restricted stock. |
(12) | Includes 26,988 shares issuable pursuant to presently exercisable stock options and 13,658 shares of restricted stock. |
(13) | Includes 18,853 shares issuable pursuant to presently exercisable stock options and 2,761 shares of restricted stock. |
(14) | Includes 13,216 shares issuable pursuant to presently exercisable stock options and 1,852 shares of restricted stock. |
(15) | Includes 12,441 shares issuable pursuant to presently exercisable stock options and 1,761 shares of restricted stock. |
(16) | Includes 11,424 shares issuable pursuant to presently exercisable stock options and 1,642 shares of restricted stock. |
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Section 16(a) Beneficial Ownership Reporting Compliance
Section 16 of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), requires the Corporation’s directors, executive officers and persons who beneficially own more than ten percent of the Corporation’s issued and outstanding common stock to file initial reports of ownership and reports of changes in beneficial ownership with the SEC. Such persons are also required to furnish the Corporation with copies of all such reports they file.
Based solely upon a review of the reports filed pursuant to Section 16 of the Exchange Act, the Corporation believes that its directors, executive officers and greater than ten percent beneficial owners timely filed all reports required under Section 16, with the exception of Mr. Simpson, who made two late filings related to purchases due to an administrative oversight.
COMPENSATION DISCUSSION & ANALYSIS
Overview of the Executive Compensation Program
The Corporation’s executive compensation program includes a number of fixed and variable compensation and benefit components, typical of programs among comparable community banking and financial services companies in our local and regional marketplace. The program is designed to provide participating executives with an industry-competitive level of total compensation when their collective and individual performances meet or exceed the goals approved by the Board of Directors.
Compensation Philosophy and Program Objectives
We believe that the compensation program for executives should directly support the achievement of specific annual, long-term and strategic goals of the business, and, thereby, align the interests of executives with the interests of our shareholders.
We believe the current program provides sufficient levels of fixed income, in the forms of base salary and health and welfare benefits, to attract high caliber executive talent to the organization. It also provides annual and long-term incentive opportunities to encourage specific performance and to reward the successful efforts of executives.
The incentive opportunities are structured to produce a performance-leveraged program format in which executives may derive as much as 30% to 45% of their total compensation, depending on their role in the organization, from short and long-term incentive opportunities, but only when performance targets are met on a consistent basis and subject to appropriate controls to ensure management is not incented to take excessive risk.
We believe that the features and composition of the current program provide a total compensation package for executive officers that is competitive in our marketplace, but weighted toward variable pay based on corporate and individual performance, and which contributes to the creation of shareholder value.
Program Management
The Compensation Committee (“the Committee”) of the Board of Directors has primary responsibility for the design and administration of the executive compensation program. It reviews the make-up and administration of the executive compensation program throughout the year in light of changing organization needs and operating conditions and changing trends in industry practice. In evaluating program effectiveness, the Committee utilizes information from management and the services of an independent outside consultant. Strategic Compensation Planning, Inc. of Malvern, PA was engaged by the Committee to serve as its independent consultant on executive and director compensation matters. No member of the firm or any of its affiliates has a material financial interest in the Corporation, nor did they provide any other services to the Corporation for which they received in excess of $120,000.
Role of Executive Management in the Pay Decision Process. The Committee is responsible for recommending compensation related decisions to the Board of Directors for final approval. In formulating its recommendations, the Committee will regularly seek information about the performance of the business, organization staffing requirements and the performance levels of incumbent executives from the Chief Executive Officer. It will also seek information and insight from the Corporation’s Chief Financial Officer and, as circumstances dictate, other officers of the Corporation. The Committee weighs the information provided by officers carefully, especially the recommendations of the Chief Executive Officer on decisions affecting subordinate executives, but ultimately makes its decisions and recommendations to the Board independently.
Program Review and Pay Decision Process. During the fourth quarter each year, the Committee (1) receives base salaries and annual and long-term incentive information on current executive compensation levels in the industry and industry program practices provided by its independent compensation consultant; (2) conducts a comprehensive review of the Corporation’s compensation program structure and provisions; and (3) considers salary and benefit adjustments and incentive awards for executives.
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After examining the information provided by its independent compensation consultant, the Committee determines whether (1) the content and structure of the Corporation’s compensation program is still competitive; (2) the current provisions remain consistent with the Corporation’s overall pay philosophy; and (3) the compensation program continues to support achievement of the Corporation’s business objectives.
After deciding on the program structure for the coming calendar year, the Committee examines the current compensation and benefit levels of incumbent executives in light of their continuing or changing roles in the business, the assessments of their individual performances by the Chief Executive Officer, and industry trends. The performance of the Chief Executive Officer is reviewed and appraised by the Committee with input from responses to a questionnaire provided to all directors.
Based on the information gathered about each executive, the Committee formulates recommendations on possible salary adjustments for executives during the coming year. It also determines annual incentive awards for executives based on results achieved against goals and objectives defined at the beginning of the year, and determines appropriate long-term incentive awards, usually in the form of stock options and restricted stock grants.
These recommendations are then presented to the full Board of Directors for consideration and approval, usually in December, prior to the beginning of the new year.
As incentive awards for the current year are determined, the Committee also works with the Chief Executive Officer to construct executive performance plans for the coming year. The Committee formulates their recommendations on performance goals and award opportunities for Board consideration and approval.
The Committee may also be called upon to consider pay related decisions from time to time throughout the calendar year as executives are reassigned or new executives join the organization. In these instances, the Committee will review all aspects of the executive’s compensation, including base salary level, annual incentive opportunities, long-term incentive awards, participation in special benefit plans, and employment contract provisions, if applicable.
Pay Decision Factors and Considerations. The following factors typically influence Committee recommendations on pay and benefits for executives:
· | Salary: Executive’s overall performance during the current year; changes in organization role and scope of responsibility; current salary in relation to the position’s market value; and any significant changes in the industry’s pay practices for comparable positions. |
· | Annual Incentive Awards: Competitive industry practice with respect to size of awards; and actual performance (achievement) relative to goals and objectives assigned at the beginning of the year. |
· | Long-term Incentive Awards: Competitive industry practice with respect to size of awards and the typical “mix” of stock options, restricted shares and other forms of equity-based grants; recent performance of the Corporation; and the individual executive and shareholder concerns about dilution and overhang. |
· | Perquisites: The needs of the executive’s position, including frequency of need to travel to other Corporation locations or to meet with Corporation clients and prospective clients; and competitive industry practices for comparable executive roles. |
· | Employment Contracts: Currently, none of the executive officers has an employment contract. The Committee will authorize employment agreements if it determines that the agreements will serve Corporation needs for confidentiality about business practices and plans and preservation of the customer base (noncompetition and nonsolicitation provisions) and competitive industry practices. |
· | Change of Control: The Corporation has entered into Change of Control Agreements with selected employees. The purpose of the Change of Control is to retain and secure key employees, and the amounts and terms are based on competitive industry practices. |
· | Comparative Base – The Basis for Defining Competitive Compensation Levels and Practices: Ensuring that the types and levels of compensation included in the Corporation’s executive compensation program are consistent with current features and program trends among organizations of similar size and type located in the Corporation’s local and regional marketplace. |
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Competitive Benchmarking. Annually, the Committee asks its independent compensation consultant to review survey reports on national and regional compensation practices within the Corporation’s industry group, focusing on pay levels and practices among community banking and diversified financial services institutions based in the Mid-Atlantic Region. The range of institutions selected for comparison includes banking institutions that are moderately smaller and moderately larger than the Corporation, ranging between $1 billion and $2 billion in assets. The asset range is modified from time to time as the Corporation’s operating circumstances change. For the 2012 program planning review, the independent compensation consultant selected the following institutions in Pennsylvania, New York, and New Jersey to serve as the Corporation’s peer group (the “Peer Group”):
Alliance Financial Corp. | CNB Financial Corp. | |
AmeriServe Financial, Inc. | ESB Financial Corp. | |
Arrow Financial Corp. | LNB Bancorp Inc. | |
Canandaigua National Corp. | Orrstown Financial Service, Inc. | |
Center Bancorp, Inc. | Peapack-Gladstone Financial Corp. | |
Chemung Financial Corp. | Roma Financial Corp. |
Program Components
There are six (6) primary components to the Corporation’s current executive compensation program:
1. Base Salary. Base salary is established after taking into consideration the median level of industry practice within the Peer Group for comparable positions. Within the defined competitive range, an executive’s salary level is based initially on his/her qualifications for the assignment and experience in similar level and type roles. Thereafter, salary adjustments reflect the individual’s overall performance against organization expectations and may also reflect changes in industry practices. For most executive positions, salary will ordinarily provide at least 55% - 70% of total annual compensation, when considering the value of short-term and long-term incentive awards and benefits provided by the organization.
2. Health and Welfare Benefits. Executives participate in the Corporation’s qualified health and welfare benefits programs on the same terms and conditions as all other employees of the Corporation.
3. Annual Performance Incentives. The Corporation’s annual Incentive Award Plan provides participating executives with opportunities to earn additional cash compensation in a given year when corporate and business unit operating results and individual performance contributions meet or exceed established thresholds of acceptable achievement. For 2012, corporate performance was measured based on return on average equity as compared to peer performance and internal return on average equity targets. Business unit goals vary based on the nature of the unit, but, where applicable, include such items as loan and deposit growth, levels of nonperforming assets, and non-interest income. Each participant’s individual performance contribution is evaluated by his or her supervisor, with the Chief Executive Officer’s individual performance contribution evaluated by the Board of Directors. The Committee, in its discretion, may adjust award payments under the Incentive Award Plan based on extraordinary circumstances, conflicts with long-term financial and development objectives, or below standard individual participant performance. All awards under the Incentive Award Plan are paid in cash as soon as it is practical after the end of a plan year.
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The table below presents the performance criteria and the weighting of each criterion used in determining the annual performance incentive awards for the named executive officers in 2012:
Performance Criteria | Criterion Weighting |
Target
% of Base Salary |
Maximum % of Base Salary | |
Charles H. Updegraff, Jr. | Corporate Performance | 90% | 36.00% | 54.00% |
Individual Performance | 10% | 4.00% | 6.00% | |
Totals | 40.00% | 60.00% | ||
Mark A. Hughes | Corporate Performance | 60% | 18.00% | 27.00% |
Unit/Functional Goals Based on: | ||||
Bank Net Interest Margin | 15% | 4.50% | 6.75% | |
Securities Portfolio - Total Return | 10% | 3.00% | 4.50% | |
Accounting Department Results | ||||
as Compared to Pre-established | ||||
Goals | 5% | 1.50% | 2.25% | |
Individual Performance | 10% | 3.00% | 4.50% | |
Totals | 30.00% | 45.00% | ||
Deborah E. Scott | Corporate Performance | 45% | 11.25% | 17.10% |
Unit/Functional Goals Based on: | ||||
Trust and Financial Management | ||||
Pre-tax Earnings Contribution | 30% | 7.50% | 11.40% | |
Growth in Trust Assets Under | ||||
Management | 10% | 2.50% | 3.80% | |
Regulatory Examination Performance | 5% | 1.25% | 1.90% | |
Individual Performance | 10% | 2.50% | 3.80% | |
Totals | 25.00% | 38.00% | ||
Harold F. Hoose, III | Corporate Performance | 45% | 11.25% | 17.10% |
Unit/Functional Goals Based on: | ||||
Growth in Outstanding Loans | 30% | 7.50% | 11.40% | |
Asset Quality - Loan Delinquency | ||||
Data | 15% | 3.75% | 5.70% | |
Individual Performance | 10% | 2.50% | 3.80% | |
Totals | 25.00% | 38.00% | ||
Dawn A. Besse | Corporate Performance | 45% | 11.25% | 17.10% |
Unit/Functional Goals Based on: | ||||
Asset Quality - Loan Delinquency | ||||
Data | 25% | 6.25% | 9.50% | |
Asset Quality - Net Charge-off Data | 15% | 3.75% | 5.70% | |
Efficiency Based on Number of | ||||
Employees | 5% | 1.25% | 1.90% | |
Individual Performance | 10% | 2.50% | 3.80% | |
Totals | 25.00% | 38.00% |
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4. Long-term Performance Incentives. The Corporation’s 1995 Stock Incentive Plan provides participating executives with the ability to receive equity awards (as determined by the Committee, as administrator of the plan), and is intended to focus the recipient’s efforts on the strategic directions and goals of the business, incent ownership in the Corporation and promote a vested interest in the Corporation’s long-term success. Awards may take the form of incentive stock options, nonqualified options, stock appreciation rights or restricted stock. To date, all awards granted under the plan have been incentive stock options or restricted stock.
The Committee reviews and recommends approval of awards to executives based upon its assessment of individual performance, a review of the executive’s existing long-term incentives, and retention considerations. Peer Group data regarding stock-based compensation has not reflected much consistency among financial institutions. Historically, stock options awarded under the plan vest six (6) months after the grant date and expire ten (10) years after the grant date. Restricted stock awards issued in January 2012, 2011, and 2009 include a performance condition, as well as a requirement for continued employment, in order for the restrictions to lapse. The restrictions lapse for one-third of the total shares on the anniversary date of the award based on the Corporation’s attainment of a performance target of 100% or more of the Peer Group’s average return on equity (as defined by the Committee) for the four quarters ending the third quarter of each calendar year following the award date. The performance target requirement continues until all restricted shares awarded are forfeited or the restrictions on such shares have lapsed. Any shares for which the restrictions have not lapsed at the expiration of the ten (10) year period following the date of the award shall expire and revert back to the Corporation. A total of 850,000 shares of common stock may be issued under the plan. As of December 31, 2012, a balance of 360,849 shares remains available for issuance.
The Committee recommended to the Board and the Board authorized the annual awarding of stock options and restricted stock to executives and certain employees from January 2002 through January 2012, with the exception of 2006 and 2010, when no options or restricted shares were granted except for an award of restricted shares to Mr. Updegraff in 2010. The timing of awards has not been tied to the release of negative or positive material information about the Corporation.
The Corporation’s policy regarding executive ownership of Corporation common stock is described in the “Stock Ownership Guidelines” section of this Proxy Statement.
5. Nonqualifed Benefits and Perquisites. Nonqualified benefits and perquisites that may be offered by the Corporation include participation in a supplemental retirement income plan (“SERP”), as well as, in many instances, use of a company-provided automobile. In a few instances, the Corporation pays a portion of an executive’s membership dues for a golf or social club, when such membership can facilitate the conduct of business with clients.
The SERP is intended to replace some of the benefits lost by executives under Federally mandated restrictions on retirement income benefits to highly compensated employees under qualified retirement income plans like pensions and 401(k) plans. The Corporation’s SERP provides a retirement benefit to participants who retire after attaining age 55, with 5 years of service. Participants vest earlier than age 55 in the event of disability, death or in the event of a change in control of the Corporation. Annual contributions to the SERP are at the discretion of the Board of Directors, and the Board may terminate the SERP at any time. The SERP is described in more detail on page 26.
6. Employment, Change of Control and Severance Agreements. At present and contrary to prevailing industry practices, the Corporation is not a party to an employment agreement with any of its executives. The Corporation may choose to offer such employment agreements to current or future executives as circumstances warrant.
A select group of senior executives, including the named executive officers, are parties to a Change of Control agreement with the Corporation. In the event that any of these executives is terminated following a Change of Control, they would receive a severance benefit equal to one (1) times their annual base salary rate at the time of termination. They would also be eligible for continued coverage under the Corporation’s health and welfare benefit plans for eighteen (18) months.
None of the named executive officers has a commitment from the Corporation for a tax gross-up payment in the event that their severance benefits exceed the deduction limitations under Internal Revenue Code Section 4999.
Recent Actions
During 2012 and the first quarter of 2013, the Corporation, through the Committee and Board of Directors, has made a number of important decisions regarding executive compensation. The most significant actions are summarized below.
Base Salaries. At the beginning of 2013, executives received salary increases based on evaluations of corporate and individual performances and prevailing industry practices for comparable positions. The salary of the Chief Executive Officer increased in January 2013 by 10% to a level of $365,134. The salary of the Chief Financial Officer increased in January 2013 by 7.48% to a level of $230,000.
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Annual Incentives. The Board has established a series of annual corporate, business unit and individual goals for each named executive officer whereby each named executive officer could receive an annual cash bonus equal to a percentage of base salary, depending upon achievement of performance goals. The following table sets forth the target, maximum, and actual percentages of base salary paid to the named executive officers related to their performance in 2012, 2011 and 2010:
Target | Maximum | Actual | ||
Percentage | Percentage | Percentage | ||
Name | Year | of Base Salary | of Base Salary | of Base Salary |
Charles H. Updegraff, Jr. | ||||
2012 | 40% | 60% | 60% | |
2011 | 40% | 60% | 60% | |
2010 | 40% | 60% | 60% | |
Mark A. Hughes | ||||
2012 | 30% | 45% | 45% | |
2011 | 30% | 45% | 44% | |
2010 | 30% | 45% | 43% | |
Deborah E. Scott | ||||
2012 | 25% | 38% | 38% | |
2011 | 25% | 38% | 37% | |
2010 | 25% | 38% | 38% | |
Harold F. Hoose, III | ||||
2012 | 25% | 38% | 26% | |
2011 | 25% | 38% | 26% | |
2010 | 25% | 38% | 28% | |
Dawn A. Besse | ||||
2012 | 25% | 38% | 25% | |
2011 | 25% | 38% | 25% | |
2010 | 25% | 38% | 33% |
Long-term Incentives. As described above, the Committee utilizes equity awards as an incentive to drive future performance. In December 2012, the Committee recommended, and the Board approved, the award of options and restricted stock under the 1995 Stock Incentive Plan. The exercise price of the options, and the value of the restricted stock, was $19.21 per share, which was based on the market price of the Corporation’s stock, as defined in the Plan. The following awards on January 3, 2013 are not included in the tables within the “Executive Compensation” section of this Proxy Statement, because they were made after the end of 2012: Mr. Updegraff- 14,400 options and 2,400 shares of restricted stock; Mr. Hughes- 8,763 options and 1,461 shares of restricted stock; Mrs. Scott- 5,811 options and 969 shares of restricted stock; Mr. Hoose- 5,622 options and 937 shares of restricted stock; and Mrs. Besse- 5,213 options and 869 shares of restricted stock.
Consideration of Say-On-Pay Advisory Vote
At our 2011 annual meeting of shareholders, approximately 71% of our shareholders who voted on the “say-on-pay” proposal approved the compensation we pay to our named executive officers. The Compensation Committee believes that the shareholder vote strongly supports our compensation philosophy. Therefore, we have not modified our practices or philosophy in any manner as a result of the 2011 advisory vote.
Also at our 2011 annual meeting, our shareholders expressed support for conducting the foregoing “say-on-pay” vote every third year.
Risk Management
We do not believe that the Corporation’s compensation programs and practices present any risks that are reasonably likely to have a material adverse effect on the Corporation.
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The Committee believes that the direct compensation components of the executive compensation program—salary, annual incentive opportunities, equity grants—are reasonable, competitive and approximate the median of prevailing industry practices. The Committee intends to maintain the current leveraged approach to total compensation, directly tying a significant portion of an executive’s total earnings to achievements against goals and objectives approved by the Board of Directors, while balancing the approach with appropriate controls to ensure that management is not incented to take excessive risks.
Compensation Committee Report
The Compensation Committee has reviewed and discussed with management the Compensation Discussion & Analysis that is required by the rules and regulations established by the SEC and, based on such review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion & Analysis section be included in the proxy statement.
Compensation Committee
Jan E. Fisher, Chair | R. Bruce Haner |
Leo F. Lambert | Edward H. Owlett, III |
Leonard Simpson | James E. Towner |
Compensation Committee Interlocks and Insider Participation
Messrs. Haner, Lambert, Owlett, Simpson, Towner and Mrs. Fisher served as members of the Compensation Committee during 2012 and none of them was an officer or employee of the Corporation or any of its subsidiaries during that time. There are no interlocking relationships, as defined in regulations of the SEC, involving members of the Compensation Committee.
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Executive Compensation Tables
The following tables set forth for the fiscal years ending December 31, 2012, 2011 and 2010, the compensation which the company and its subsidiaries paid to its named executive officers.
2012 Summary Compensation Table
The following table contains information with respect to annual compensation for services in all capacities to the Corporation and the Bank for the fiscal year ended December 31, 2012, with comparative information for 2011 and 2010, of those persons who were, (i) the Chief Executive Officer, (ii) the Chief Financial Officer and (iii) the three (3) other most highly compensated executives (collectively, the “named executive officers”) to the extent such persons’ total compensation exceeded $100,000:
Change in | |||||||||
Pension Value | |||||||||
and | |||||||||
Nonqualified | All | ||||||||
Stock | Option | Deferred Plan | Other | ||||||
Name and | Salary | Bonus(1) | Awards(2) | Awards(3) | Compensation(4) | Compensation(5) | Total | ||
Principal Position | Year | ($) | ($) | ($) | ($) | ($) | ($) | ($) | |
CHARLES H. UPDEGRAFF, JR. | 2012 | 331,940 | 199,164 | 43,903 | 73,182 | 86,335 | 90,199 | 824,723 | |
Chairman, President and | 2011 | 316,133 | 189,680 | 25,090 | 42,591 | 124,586 | 70,062 | 768,142 | |
Chief Executive Officer | 2010 | 301,133 | 180,680 | 107,173 | - | 56,476 | 64,109 | 709,571 | |
MARK A. HUGHES | 2012 | 214,000 | 95,883 | 26,976 | 44,960 | - | 33,063 | 414,882 | |
Treasurer and | 2011 | 205,750 | 90,884 | 14,940 | 25,360 | - | 31,052 | 367,986 | |
Chief Financial Officer | 2010 | 200,700 | 86,210 | - | - | 26,652 | 313,562 | ||
DEBORAH E. SCOTT | 2012 | 167,450 | 64,131 | 18,058 | 30,102 | - | 32,681 | 312,422 | |
Executive Vice President | 2011 | 162,550 | 60,846 | 10,572 | 17,939 | - | 30,596 | 282,503 | |
and Director of Trust Department | 2010 | 158,500 | 59,892 | - | - | - | 23,558 | 241,950 | |
HAROLD F. HOOSE, III | 2012 | 162,000 | 41,956 | 16,853 | 28,093 | - | 25,671 | 274,573 | |
Executive Vice President | 2011 | 151,700 | 38,845 | 9,864 | 16,746 | - | 22,686 | 239,841 | |
and Director of Lending | 2010 | 148,000 | 41,888 | - | - | - | 16,705 | 206,593 | |
DAWN A. BESSE | 2012 | 150,200 | 38,049 | 15,815 | 26,368 | - | 43,846 | 274,278 | |
Executive Vice President | 2011 | 142,400 | 36,036 | 9,262 | 15,715 | - | 39,410 | 242,823 | |
and Chief Credit Officer | 2010 | 138,900 | 46,257 | - | - | - | 34,066 | 219,223 |
(1) The 2012, 2011, and 2010 bonuses were paid pursuant to the Incentive Award Plan, which is described in the “Program Components” section of the Compensation Discussion and Analysis. The “Non-Equity Incentive Plan Compensation” column has been omitted from the Summary Compensation Table because no Named Executive Officers earned compensation during 2012, 2011 or 2010 of a type required to be disclosed in that column.
(2) The amount shown in the “Stock Awards” column for 2012 and 2011 equals the value of restricted stock awards determined based on the average of the high and low stock price on the grant date. The values used were $18.54 per share for the 2012 awards and $15.06 per share for the 2011 restricted stock awards. There were no restricted stock awards granted in 2010, except shares granted to Mr. Updegraff. The value used was $11.745 per share for the 2010 restricted stock award.
(3) The amounts shown in the “Option Awards” column are determined based on the grant date fair market value, computed using the Black-Scholes-Merton option pricing model. The grant-date fair values per option were $5.15 for 2012 awards and $4.26 for 2011 awards. See Note 13 to the consolidated financial statements, included in the Corporation’s 2012 Form 10-K, for information regarding key assumptions used in calculating the estimated fair value of stock-options. There were no stock options granted in 2010.
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(4) The amount shown in the column headed “Change in Pension Value and Nonqualified Deferred Plan Compensation” for 2012, 2011 and 2010 is attributable to Mr. Updegraff’s participation in the Citizens Trust Company Pension Plan, a defined benefit pension plan. This plan covers certain employees who were employed by Citizens Trust Company on December 31, 2002, when the plan was amended to discontinue admittance of any future participants and to freeze benefit accruals. The Corporation acquired Citizens Bancorp, Inc., and its wholly-owned subsidiary, Citizens Trust Company, effective May 1, 2007. Mr. Updegraff is the only named executive officer who is a participant in this plan. The discount rate used to calculate the present value of accumulated plan benefits was 4.0% at December 31, 2012, 4.50% at December 31, 2011 and 5.50% at December 31, 2010.
(5) Amounts shown as “All Other Compensation” include the following:
Employer | Employer | Employer | Dollar Value | Commissions | |||||||||||
Contributions | Contributions | Contributions to | of Insurance | for | Perquisites | ||||||||||
to the | to the 401 (k) | the Supplemental | Premium | Insurance | and | ||||||||||
Employee | Employee | Executive | paid for | and | Other | ||||||||||
Stock | Savings | Retirement | Group Term | Brokerage | Personal | ||||||||||
Ownership Plan | Plan | Plan (SERP) | Life Insurance | Sales | Benefits(1) | Total | |||||||||
Name | Year | ($) | ($) | ($) | ($) | ($) | ($) | ($) | |||||||
Charles H. Updegraff, Jr. | |||||||||||||||
2012 | 10,000 | 12,500 | 57,682 | 4,323 | - | 5,694 | 90,199 | ||||||||
2011 | 9,800 | 12,250 | 38,946 | 2,882 | - | 6,184 | 70,062 | ||||||||
2010 | 9,800 | 12,250 | 33,225 | 2,694 | - | 6,140 | 64,109 | ||||||||
Mark A. Hughes | 2012 | 10,000 | 12,500 | 9,926 | 637 | - | - | 33,063 | |||||||
2011 | 9,800 | 12,250 | 8,365 | 637 | - | - | 31,052 | ||||||||
2010 | 8,045 | 10,056 | 8,136 | 415 | - | - | 26,652 | ||||||||
Deborah E. Scott | 2012 | 9,265 | 11,581 | 8,510 | 637 | 395 | 2,293 | 32,681 | |||||||
2011 | 9,059 | 11,323 | 6,692 | 637 | 648 | 2,237 | 30,596 | ||||||||
2010 | 6,441 | 8,052 | 6,529 | 637 | 466 | 1,433 | 23,558 | ||||||||
Harold F. Hoose, III | 2012 | 8,165 | 9,100 | 4,631 | 415 | - | 3,360 | 25,671 | |||||||
2011 | 7,843 | 8,400 | 4,039 | 277 | - | 2,127 | 22,686 | ||||||||
2010 | 5,947 | 6,000 | 3,680 | 277 | - | 801 | 16,705 | ||||||||
Dawn A. Besse | 2012 | 7,523 | 9,403 | 25,092 | 1,828 | - | - | 43,846 | |||||||
2011 | 7,639 | 9,549 | 20,394 | 1,828 | - | - | 39,410 | ||||||||
2010 | 5,604 | 7,005 | 20,266 | 1,191 | - | - | 34,066 |
(1) For Mr. Updegraff, Mrs. Scott and Mr. Hoose, perquisites and other personal benefits include the estimated personal use portion of the cost of a company-supplied automobile. For Mr. Updegraff and Mr. Hoose, perquisites include the cost of club memberships, which are used primarily, but not exclusively, for business purposes. For Mrs. Scott and Mr. Hoose, perquisites include cell phone reimbursement, which are used primarily, but not exclusively, for business purposes.
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Grants of Plan-Based Awards Table
The following table sets forth information concerning awards granted to the named executive officers for the year ended December 31, 2012 under the 1995 Stock Incentive Plan.
All Other | All Other | |||||
Stock | Option | |||||
Awards: | Awards: | Exercise | Grant | |||
Number | Number of | or Base | Date Fair | |||
Board/ | of Shares | Securities | Price of | Value of | ||
Committee | of Stock | Underlying | Option | Stock and | ||
Grant | Action | or Units | Options | Awards | Option | |
Name | Date | Date | (#) | (#) | ($/Sh) | Awards |
Charles H. Updegraff, Jr. | 1/4/2012 | 12/15/2011 | 2,368 | 14,210 | 18.54 | 117,085 |
Mark A. Hughes | 1/4/2012 | 12/15/2011 | 1,455 | 8,730 | 18.54 | 71,936 |
Deborah E. Scott | 1/4/2012 | 12/15/2011 | 974 | 5,845 | 18.54 | 48,160 |
Harold F. Hoose | 1/4/2012 | 12/15/2011 | 909 | 5,455 | 18.54 | 44,946 |
Dawn A. Besse | 1/4/2012 | 12/15/2011 | 853 | 5,120 | 18.54 | 42,183 |
The grant date fair market value of stock award is computed in accordance with Financial Accounting Standards Board (“FASB”) Accounting Standards Codification” (the “ASC”) topic 718, “Compensation—Stock Compensation.” The value used for restricted stock awards is $18.54 per share, based on the market value of the stock at the grant date. The value used for options is $5.15 per option, computed using the Black-Scholes-Merton option pricing model.
- 23 - |
Outstanding Equity Awards at Fiscal Year-End
The following table sets forth information with respect to outstanding stock options and non-vested stock awards as of December 31, 2012 for the named executive officers.
Option Awards |
Stock Awards | ||||
Market | |||||
Number of | Number of | Value of | |||
Securities | Shares or | Shares or | |||
Underlying | Units of | Units of | |||
Unexercised | Option | Stock | Stock | ||
Options | Exercise | Option | That Have | That Have | |
(#) | Price | Expiration | Not Vested | Not Vested | |
Name | Exercisable | ($) | Date | (#) | ($) |
Charles H. Updegraff, Jr. | 2,780 | 17.500 | 1/3/2018 | ||
4,530 | 19.880 | 1/5/2019 | |||
9,998 | 15.060 | 1/4/2021 | |||
14,210 | 18.540 | 1/4/2022 | |||
13,354 | $252,391 | ||||
Total: | 31,518 | Total: | 13,354 | $252,391 | |
Mark A. Hughes | 2,700 | 20.730 | 1/2/2013 | ||
2,145 | 26.590 | 1/2/2014 | |||
2,065 | 27.000 | 1/3/2015 | |||
2,285 | 22.325 | 1/3/2017 | |||
4,170 | 17.500 | 1/3/2018 | |||
3,725 | 19.880 | 1/5/2019 | |||
5,953 | 15.060 | 1/4/2021 | |||
8,730 | 18.540 | 1/4/2022 | |||
2,176 | $41,126 | ||||
Total: | 31,773 | Total: | 2,176 | $41,126 | |
Deborah E. Scott | 2,700 | 20.730 | 1/2/2013 | ||
2,145 | 26.590 | 1/2/2014 | |||
2,065 | 27.000 | 1/3/2015 | |||
1,755 | 22.325 | 1/3/2017 | |||
3,160 | 17.500 | 1/3/2018 | |||
2,700 | 19.880 | 1/5/2019 | |||
4,211 | 15.060 | 1/4/2021 | |||
5,845 | 18.540 | 1/4/2022 | |||
1,487 | $28,104 | ||||
Total: | 24,581 | Total: | 1,487 | $28,104 | |
Harold F. Hoose, III | 544 | 20.730 | 1/2/2013 | ||
435 | 26.590 | 1/2/2014 | |||
420 | 27.000 | 1/3/2015 | |||
1,695 | 22.325 | 1/3/2017 | |||
3,055 | 17.500 | 1/3/2018 | |||
2,650 | 19.880 | 1/5/2019 | |||
3,931 | 15.060 | 1/4/2021 | |||
5,455 | 18.540 | 1/4/2022 | |||
1,388 | $26,233 | ||||
Total: | 18,185 | Total: | 1,388 | $26,233 | |
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Option Awards |
Stock Awards | ||||
Market | |||||
Number of | Number of | Value of | |||
Securities | Shares or | Shares or | |||
Underlying | Units of | Units of | |||
Unexercised | Option | Stock | Stock | ||
Options | Exercise | Option | That Have | That Have | |
(#) | Price | Expiration | Not Vested | Not Vested | |
Name | Exercisable | ($) | Date | (#) | ($) |
Dawn A. Besse | 2,700 | 20.730 | 1/2/2013 | ||
2,145 | 26.590 | 1/2/2014 | |||
2,065 | 27.000 | 1/3/2015 | |||
1,450 | 22.325 | 1/3/2017 | |||
2,615 | 17.500 | 1/3/2018 | |||
2,360 | 19.880 | 1/5/2019 | |||
3,689 | 15.060 | 1/4/2021 | |||
5,120 | 18.540 | 1/4/2022 | |||
1,299 | $24,551 | ||||
Total: | 22,144 | Total: | 1,299 | $24,551 |
Option Exercises and Stock Vested
The following table sets forth information concerning the exercise of stock options granted, and the value realized on the vesting of restricted stock, under the 1995 Stock Incentive Plan during 2012 for each of the named executive officers.
Option Awards | Stock Awards | |||
Number of | Number of | |||
Shares Acquired | Value Realized | Shares Acquired | Value Realized | |
on Exercise | on Exercise | on Vesting | On Vesting | |
Name | (#) | ($) | (#) | ($) |
Charles H. Updegraff, Jr. | - | - | 676 | $12,641 |
Mark A. Hughes | - | - | 462 | $8,639 |
Deborah E. Scott | - | - | 330 | $6,171 |
Harold F. Hoose, III | - | - | 312 | $5,834 |
Dawn A. Besse | - | - | 284 | $5,311 |
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Pension Benefits (1)(2)
The following table sets forth information with respect to pension benefits for the fiscal year ended December 31, 2012 for each of the named executive officers.
Present Value | |||
Number of Years | of Accumulated | ||
Credited Service | Benefit | ||
Name | Plan Name | (#) | ($) |
Charles H. Updegraff, Jr. | Supplemental Executive Retirement Plan(3) | 5 | $207,215 |
Citizens Trust Company Pension Plan(4) | 25 | $775,049 | |
Total | $982,264 | ||
Mark A. Hughes | Supplemental Executive Retirement Plan(3) | 12 | $85,932 |
Deborah E. Scott | Supplemental Executive Retirement Plan(3) | 14 | $73,441 |
Harold F. Hoose, III | Supplemental Executive Retirement Plan(3) | 8 | $27,933 |
Dawn A. Besse | Supplemental Executive Retirement Plan(3) | 12 | $173,551 |
(1) | The column disclosing benefits paid under any of the plans named in the table has been omitted because no named executive officer received any such payments during 2012. |
(2) | Values are as of December 31, 2012, which is the measurement date used by the Corporation for financial reporting purposes. |
(3) | A nonqualified plan, described in more detail below under SERP. |
(4) | A tax-qualified defined benefit plan, described in more detail below under Pension Plan. |
Citizens Trust Company Pension Plan
Mr. Updegraff is a participant in the Citizens Trust Company Pension Plan, a tax-qualified defined benefit plan. This plan covers certain employees who were employed by Citizens Trust Company on December 31, 2002, when the plan was amended to discontinue admittance of any future participant and to freeze benefit accruals. The Corporation acquired Citizens Bancorp, Inc. and its wholly-owned subsidiary, Citizens Trust Company, effective May 1, 2007.
Supplemental Executive Retirement Plan
The Corporation maintains a Supplemental Executive Retirement Plan (“SERP”) to provide a supplemental retirement income to designated key employees. The Board of Directors determines employees eligible to participate, as well as the amount of the Corporation’s annual contribution to each participant’s account, if any. The annual contribution is deposited into each participant’s account held in a trust account at the Bank. While the Bank’s Trust and Financial Management Group manages the trust assets, each participant may direct the investment of the funds credited to their account. All assets in the trust are subject to the claims of the Bank’s creditors in the event of insolvency. The Board of Directors may terminate the SERP at any time.
Historically, the Corporation’s annual contribution has been based on a formula designed to provide an annual benefit equal to 20% of the individual’s highest five-year average compensation, and assumes retirement at age 65. In determining the annual contribution amounts, the Corporation assumes interest rates of 8% for preretirement and 6% for postretirement and utilizes a standard mortality table. The actual amount available to be distributed to a participant at separation of service depends upon the return on the investment of the funds held in the account over time. The actual investment returns do not impact the Corporation’s determination of the annual contribution. Investment returns are allocated to participant accounts daily based on units held of each investment.
Amounts credited to a participant’s account do not vest until the earlier to the occur of: (i) the participant reaching age 55 with 5 years of participation in the SERP; (ii) the death of the participant; (iii) the disability of the participant; or (iv) a change in control of the Corporation as defined in the SERP.
Amounts credited to a participant’s account are payable, at the election of the participant, in monthly or annual installments upon retirement after age 55 with 5 years of participation in the SERP, the participant’s death or disability, or a change in control of the Corporation.
- 26 - |
Change in Control Agreements
The Corporation and Bank (the “Employer”) have entered into Change in Control Agreements (the “Agreements”) with Messrs. Updegraff, Hughes, and Hoose and Mrs. Besse and Scott, and certain other officers (each an “Employee”). The purpose of the Agreements is to retain and secure key employees and encourage their continued attention and dedication to their assigned duties without the distraction of potential disturbing circumstances arising from the possibility of a change in control of the Corporation or Bank.
The Change in Control Agreements are not employment agreements, but rather, provide for a lump sum severance benefit in the event that certain events take place after there is a “change in control”, as defined in the Agreement, of the Corporation, or for a period of twenty-four (24) months thereafter. The Agreements do not provide for any payment in the event that the Employee remains employed for more than twenty-four (24) months following the change in control.
Under the Agreements, the term “termination” means the termination of the employment of the Employee either by the Employer for any reason other than death, disability, or “cause”, or by resignation of the Employee upon the occurrence of one or more of the following events: a significant change in the Employee’s authorities or duties; a reduction in annual salary or a material reduction in benefits; the relocation of the Employee’s office to a location more than 35 miles from the location of the Employee’s office immediately prior to the employment period; the inability of the Employee to exercise the authorities, powers, functions or duties associated with the Employee’s position; or the failure of the Corporation to obtain a satisfactory agreement from any successor to assume and agree to perform the Agreement in the same manner and extent as if no succession had taken place.
In the event of a termination, the Agreements provide severance benefits of (i) Employer-paid group medical insurance continuation premiums for a period of eighteen (18) months after the date of termination; and (ii) a lump sum payment in cash no later than thirty (30) business days after the date of termination equal to the sum of the Employee’s unpaid salary, accrued vacation pay and unreimbursed business expenses through and including the date of termination; and an amount equal to one (1) times the Employee’s base salary in effect immediately prior to the date of termination.
The original Agreements terminated on December 31, 2005, but are automatically extended for additional one-year periods unless written notice is provided by the Employer or Employee that such party does not wish to extend the term. If a change in control occurs during the original or extended term of the Agreements, the term shall continue for a period of twenty-four (24) months and end upon the expiration of such twenty-four (24) month period.
The amount of severance salary benefits that each of the above-named executive officers would be entitled to, pursuant to the Agreements, if an event which triggered the payment occurred on the date of the Proxy Statement, is as follows: Mr. Updegraff $365,134, Mr. Hughes $230,000, Mrs. Scott $171,500, Mr. Hoose $180,000, and Mrs. Besse $154,750. The total of such severance salary benefit payments for all covered Employees would be $1,721,117.
Indemnification Agreements
On April 20, 2004, the shareholders of the Corporation authorized the Corporation to enter into indemnification agreements (the “Indemnification Agreements”) with the directors of the Corporation and the Bank and certain officers of Bank, as designated by the Board of Directors. The primary purpose of the Indemnification Agreements is to ensure the ability of the Corporation and Bank to continue to attract and retain responsible, competent and otherwise qualified directors and officers. Indemnification Agreements have been entered into with all Directors of the Bank and the Corporation, as well as the Corporation’s and Bank’s Executive Officers as named on page 21.
The Indemnification Agreements provide to covered directors and officers the most advantageous of any combination of benefits under (i) the benefits provided by the Bylaws of the Corporation in effect as of the date the agreements were entered into; (ii) the benefits provided by the Bylaws, the Articles of Incorporation or their equivalent of the Corporation in effect at the time indemnification expenses are incurred by an indemnitee; (iii) the benefits allowable under Pennsylvania law in effect on the date of the agreements; (iv) the benefits allowable under the law of the jurisdiction under which the Corporation exists at the time indemnifiable expenses are incurred by an indemnitee; (v) the benefits available under a liability insurance policy obtained by the Corporation and its subsidiaries in effect on the date of the agreements; (vi) the benefits available under a liability insurance policy obtained by the Corporation and its subsidiaries, in effect at the time the indemnifiable expenses are incurred by an indemnitee; and (vii) such other benefits as are or may otherwise be available to the indemnitee.
The Corporation is not obligated to, nor has it agreed to provide funding for its obligations under the agreements. The Corporation is obligated, however, to pay its obligations under the agreements from general assets or insurance. The agreements do require the Corporation to continue to purchase D&O Coverage for so long as it is available on a commercially reasonable basis.
- 27 - |
The indemnification available pursuant to the agreements is subject to a number of exclusions. No indemnification is required under the agreements with respect to any claim as to which it is finally proven by clear and convincing evidence in a court of competent jurisdiction that the covered person acted or failed to act with deliberate intent to cause injury to the Corporation or a subsidiary thereof or with reckless disregard for the Corporation’s best interest. The Corporation is also not required to make any payment finally determined by a court to be unlawful or any payment required under Section 16(b) of the Securities and Exchange Act of 1934, as amended. In addition, any claim (or part thereof) against an indemnitee which falls within the prohibitions of 12 C.F.R. §7.5217 (i.e. a prohibition on indemnification or insurance coverage for expenses, penalties or other payments incurred in connection with an action by a banking regulatory agency which results in a final order assessing monetary penalties or requiring affirmative action in the form of payment to said bank) is excluded from indemnification under the agreements
Compensation of Directors
The following table summarizes the compensation paid by the Corporation and Bank to directors for the fiscal year ended December 31, 2012, other than Charles H. Updegraff, Jr., who did not receive compensation as a director.
DIRECTOR COMPENSATION (1)(2)(3)
Fees | ||||
Earned or | ||||
Paid in | Stock | Option | ||
Cash (4) | Awards (5) | Awards (6) | Total | |
Name | ($) | ($) | ($) | ($) |
Dennis F. Beardslee | 30,350 | 3,893 | 6,484 | 40,727 |
Jan E. Fisher | 43,350 | 3,893 | 6,484 | 53,727 |
R. Bruce Haner | 35,250 | 3,893 | 6,484 | 45,627 |
Susan E. Hartley | 31,550 | 3,893 | 6,484 | 41,927 |
Leo F. Lambert | 35,250 | 3,893 | 6,484 | 45,627 |
Raymond R. Mattie | 30,850 | 3,893 | 6,484 | 41,227 |
Edward H. Owlett, III | 43,750 | 3,893 | 6,484 | 54,127 |
Leonard Simpson | 40,350 | 3,893 | 6,484 | 50,727 |
James E. Towner | 41,350 | 3,893 | 6,484 | 51,727 |
Ann M. Tyler | 27,850 | 3,893 | 6,484 | 38,227 |
(1) The columns disclosing non-equity incentive plan compensation, changes in pension value and nonqualified deferred compensation earnings, and other forms of compensation have been omitted from the table because no director earned any compensation during 2012 of a type required to be disclosed in those columns.
(2) As of December 31, 2012, each non-employee director owned 291 shares of common stock awarded pursuant to the Independent Directors Stock Incentive Plan (described below) for which transfer restrictions had not yet lapsed. For each director, those shares had a value of $5,500 based on the closing price of the Corporation’s common stock on December 31, 2012 (the last business day of the year).
(3) Effective January 3, 2013, the Corporation awarded 1,251 options and 209 shares of restricted stock under the Independent Director Stock Incentive Plan to each director. The exercise price of the options, and the value of the restricted stock, was $19.21 per share, based on the market price of the Corporation’s stock on January 2, 2013. The awards made in January 2013 are not included in the table.
(4) Includes annual cash retainer, Committee chair retainer (if any) and attendance fees.
(5) The amount shown in the “Stock Awards” column equals the value of restricted stock awards, determined based on the grant date fair market value of $18.54 per share.
(6) The amount shown in the “Option Awards” column equals the value of 2012 awards of $5.15 per option, determined based on the grant date fair market value, computed using the Black-Scholes-Merton option pricing model. See Note 13 to the consolidated financial statements, included in the Corporation’s Annual Report on Form 10-K for the year ending December 31, 2012 for information regarding key assumptions used in calculating the estimated fair market value of stock options.
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Director Fees. Compensation of the Board of Directors is established by the Board upon recommendation of the Compensation Committee. In developing its recommendations, the Compensation Committee considers information provided by Strategic Compensation Planning, Inc., the independent compensation consultant.
Non-employee directors receive cash compensation for their service as directors in accordance with the following fee schedule. Employee directors are not entitled to additional compensation for board or committee service.
Annual Fees: | |
Cash Retainer (all Directors) | $ 16,000 |
Committee Chairman: | |
Audit Committee | $ 5,000 |
Compensation Committee | $ 5,000 |
Executive Committee | $ 7,500 |
All Other Committees | $ 4,000 |
Per-Meeting Attendance Fees: | |
Board meetings (all Directors) | $ 800 |
Committee meetings: | |
Audit Committee | $ 600 |
Executive Committee | $ 600 |
All Other Committees | $ 500 |
A director who, by invitation, attends a meeting of a committee of which he or she is not a regular member will be paid the same attendance fee as is payable to members of that committee. Attendance fees are not doubled in the event of joint meetings of the Corporation and Bank Boards.
Independent Directors Stock Incentive Plan. In addition to cash fees, non-employee directors may also receive compensation in the form of Corporation common stock or stock options under the Independent Directors Stock Incentive Plan. This plan permits awards of nonqualified stock options and/or restricted stock to non-employee directors. A total of 135,000 shares of common stock may be issued under the Independent Directors Stock Incentive Plan. The recipient’s right to exercise stock options under this plan vests immediately and expires 10 years from the date of grant. The exercise prices of all stock options awarded under the Independent Directors Stock Incentive Plan are equal to the fair market value on the grant date. Restricted stock awards issued under the plan vest ratably over three (3) years. As of December 31, 2012, a balance of 39,450 shares remain available for issuance under the Independent Directors Stock Incentive Plan.
PROPOSAL 2 — RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
ParenteBeard LLC, formerly Parente Randolph, LLC, has been the independent registered public accounting firm appointed by the Corporation to audit its financial statements since 1981, and was selected by the Board as the independent registered public accounting firm for the Corporation for the fiscal year ending December 31, 2013. No member of the firm or any of its associates has a material financial interest in the Corporation. A representative of ParenteBeard LLC is expected to be present at the Annual Meeting to answer appropriate questions from shareholders and will be afforded an opportunity to make any statement that the firm desires.
The affirmative vote of a majority of the votes cast at the meeting, in person or by proxy, is required to ratify the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm. Abstentions and broker non-votes will have no effect in calculating the votes on this matter.
The Board of Directors recommends a vote “FOR” ratification of the appointment of ParenteBeard LLC as the Corporation’s independent registered public accounting firm for the fiscal year ending December 31, 2013.
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Fees of Independent Public Accountants
The following table sets forth information concerning fees paid to ParenteBeard LLC for the years ended December 31, 2012 and 2011. All services provided by ParenteBeard LLC in 2012 and 2011 were pre-approved by the Audit Committee, or approved by management and ratified by the Audit Committee, consistent with the limits provided for in the Audit Committee Charter.
Fiscal Years Ended | ||
December 31, | ||
2012 | 2011 | |
Audit Fees | ||
Audit of Annual financial statements and | ||
Audit of internal control over financial reporting | ||
and reviews of Quarterly financial statements | $209,252 | $203,021 |
Audit-Related Fees | ||
Audits of employee benefit plans | 15,200 | 14,800 |
Tax Fees | ||
Preparation of Corporate tax returns | 20,812 | 9,500 |
Preparation of retired employee tax returns | 4,540 | 4,365 |
Other Fees | ||
XBRL | 45,498 | 15,500 |
Aggregate of all fees billed to the Corporation by ParenteBeard LLC | $295,302 | $247,186 |
Audit Committee Report
On February 21, 2013, the Audit Committee of the Board of Directors reviewed and discussed with management the audited financial statements dated December 31, 2012. The Audit Committee also discussed with ParenteBeard LLC, the independent registered public accounting firm of the Corporation, the matters required to be discussed with those charged with governance pursuant to the Statement on Auditing Standards No. 61 (Communication with Audit Committees), as amended, of the Auditing Standards Board of the American Institute of Certified Public Accountants to the extent applicable.
The Audit Committee has received from ParenteBeard LLC the written disclosure and the letter required by PCAOB Rule 3526 (Communication with Audit Committees Concerning Independence) and has discussed ParenteBeard LLC’s independence with its representatives. These items relate to that firm’s independence from the Corporation.
Based on its review and discussions referred to above, the Committee has recommended to the Board of Directors that the audited financial statements be included in the Corporation’s Annual Report on Form 10-K for the fiscal year ended December 31, 2012 for filing with the Securities and Exchange Commission.
Audit Committee
Edward H. Owlett, III, Chairman | James E. Towner |
R. Bruce Haner | Ann M. Tyler |
Leo F. Lambert |
ANNUAL REPORT ON FORM 10-K
A copy of the Corporation’s Annual Report on Form 10-K for the year ended December 31, 2012, as filed with the SEC, was made available to shareholders with this proxy statement. The Annual Report on Form 10-K is also available at www.cnbankpa.com.
A paper copy of the Annual Report on Form 10-K will be furnished to shareholders free of charge upon written request. Such requests should be directed to the Treasurer of Citizens & Northern Corporation at 90-92 Main Street, Wellsboro, PA, 16901, or by phone at 570-724-3411.
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OTHER MATTERS
The management of the Corporation does not intend to bring any other matters before the Annual Meeting and is not presently informed of any other business which others may bring before such meeting. However, if any other matters should properly come before such meeting or any adjournment thereof, it is the intention of the persons named in the accompanying proxy to vote on such matters as they, in their discretion, determine.
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