ORIENTAL FINANCIAL GROUP INC.
SCHEDULE 14A
(Rule 14a-1)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for use of the Commission only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Under Rule 14a-12 |
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ORIENTAL FINANCIAL GROUP INC.
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box): |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number, or the
form or schedule and the date of its filing. |
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Professional Offices Park
998 San Roberto Street
San Juan, Puerto Rico 00926
(787) 771-6800
http://www.orientalonline.com
NOTICE OF ANNUAL MEETING
To be held on October 25, 2005
Dear Stockholder:
You are cordially invited to attend our annual meeting of stockholders, which will be held at
conference room 9-A of the McConnell Valdés law offices located
at 270 Muñoz Rivera Avenue,
San Juan, Puerto Rico, on Tuesday, October 25, 2005, at 10:00 a.m. for the following purposes:
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The election of three directors for a two-year term expiring at the 2007 annual
meeting of stockholders or until their successors are duly elected and qualified, and
three directors for a three-year term expiring at the 2008 annual meeting of stockholders
or until their successors are duly elected and qualified; and |
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The transaction of such other business as may properly come before the annual
meeting or at any adjournment or postponement thereof. Except with respect to procedural
matters incident to the conduct of the meeting, we are not aware of any other business to
be brought before the meeting. |
Information relating to the above matters is set forth in the accompanying proxy statement.
Stockholders of record at the close of business on September 26, 2005, are entitled to notice of
and to vote at the meeting.
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BY ORDER OF THE BOARD OF DIRECTORS |
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José Enrique Fernández |
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Chairman |
September 27, 2005
San Juan, Puerto Rico
It is important that your shares be represented regardless of the
number you own. Even if you plan to be present, you are urged to
complete, sign, date and return, promptly, the enclosed proxy card in
the envelope provided. If you attend the meeting, you may vote either
in person or by your proxy. Any proxy given may be revoked by you in
writing or in person at any time prior to the exercise thereof. If
you plan to attend the meeting, you must show at the entrance to the
meeting proof of ownership of our shares of common stock or a proper
identification card. If your shares are not registered in your own
name and you plan to attend the meeting and vote your shares in
person, you must contact your broker or agent in whose name your
shares are registered to obtain a brokers proxy issued in your name
and bring it to the meeting in order to vote.
TABLE OF CONTENTS
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A-1 |
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ORIENTAL FINANCIAL GROUP INC.
PROXY STATEMENT
For the Annual Meeting of Stockholders
To be held on Tuesday, October 25, 2005
This proxy statement is furnished in connection with the solicitation by the Board of
Directors of proxies to be voted at the annual meeting of stockholders to be held on Tuesday,
October 25, 2005 at 10:00 a.m., at conference room 9-A of the McConnell Valdés law offices located
at 270 Muñoz Rivera Avenue, San Juan, Puerto Rico, and at any adjournment or postponement
thereof, for the purposes set forth herein. This proxy statement is expected to be mailed to
stockholders on or about October 7, 2005.
Each proxy solicited hereby, if properly signed and returned to us and not revoked prior to
its use, will be voted in accordance with the instructions contained therein. If no contrary
instructions are given by you, each proxy received will be voted for the matters described below.
Any stockholder giving a proxy has the power to revoke it at any time before it is exercised by:
(i) filing with the Chairman of the Board of Directors written notice thereof (addressed to: José
Enrique Fernández, Chairman of the Board, Oriental Financial Group Inc., P.O. Box 195115, San Juan,
Puerto Rico 00919-5115); (ii) submitting a duly executed proxy bearing a later date; or (iii) by
appearing in person at the annual meeting and giving the Chairman notice of his or her intention to
vote in person. Proxies solicited hereby may be exercised only at the annual meeting, including
any adjournment or postponement thereof, and will not be used for any other purpose.
Each proxy solicited hereby also confers discretionary authority on the Board of Directors to
vote the proxy with respect to: (i) the approval of the minutes of the last annual meeting of
stockholders; (ii) the election of any person as director if any nominee is unable to serve or, for
good cause, will not serve; (iii) matters incident to the conduct of the annual meeting; and (iv)
such other matters as may properly come before the annual meeting. Except with respect to
procedural matters incident to the conduct of the annual meeting, we are not aware of any business
that may properly come before the meeting other than those matters described in this proxy
statement. However, if any other matters should properly come before the annual meeting, it is
intended that proxies solicited hereby will be voted with respect to those other matters in
accordance with the judgment of the persons voting the proxies.
SOLICITATION OF PROXIES
The cost of solicitation of proxies will be borne by us. We have retained the services of
American Stock Transfer & Trust Company, New York, New York, who acts as our transfer agent and
registrar, to assist us in the solicitation of proxies for the annual meeting. The fee to be paid
to such firm for these services is not expected to exceed $1,500, plus reimbursement of all
reasonable out-of-pocket expenses. We will also reimburse brokerage firms and other custodians,
nominees and fiduciaries for reasonable out-of-pocket expenses incurred by them in sending proxy
materials to the beneficial owners of our shares of common stock. In addition to solicitations by
mail, our directors, officers and employees, including those of our subsidiaries, may solicit
proxies personally, by telephone or otherwise without additional compensation.
VOTING STOCK OUTSTANDING
AND VOTE REQUIRED FOR APPROVAL
Only holders of shares of common stock of record at the close of business on September 26,
2005 (that is, the voting record date) will be entitled to vote at the annual meeting. The total
number of shares of common stock outstanding on the voting record date and eligible to cast votes
at the annual meeting is 24,867,011. On the voting record date, there were outstanding 1,340,000
shares of 7.125% Noncumulative Monthly Income Preferred Stock, Series A, $1.00 par value per share
(the Series A Preferred Stock) and 1,380,000 shares of 7.0% Noncumulative Monthly Income
Preferred Stock,
Series B, $1.00 par value per share (the Series B Preferred Stock). The shares of Series A
Preferred Stock and Series B Preferred Stock are not entitled to vote at the annual meeting.
The presence, either in person or by proxy, of at least a majority of the outstanding shares
of common stock is necessary to constitute a quorum at the annual meeting. For purposes of
determining quorum, abstentions and broker non-votes will be treated as shares that are present and
entitled to vote. A broker non-vote results when a broker or nominee has expressly indicated that
it does not have discretionary authority to vote on a particular matter. Action with respect to
the election of directors shall be taken by a majority of the votes cast. Therefore, abstentions
and broker non-votes will not have an effect on the election of directors. With respect to this
proposal, each holder of shares of common stock has the right to cumulate his or her votes as
described below under the heading Cumulative Voting in the Election of Directors.
PROPOSAL: ELECTION OF DIRECTORS
Our by-laws provide that the Board of Directors shall consist of such number of directors as
shall be fixed from time to time by resolution of the Board. The number of directors, as
established by resolution, is presently eleven. Our articles of incorporation and by-laws also
provide that the Board of Directors shall be divided into three classes of directors as nearly
equal in number as possible. The members of each class are to be elected for a term of three years
and until their successors are duly elected and qualified. Only one class of directors is to be
elected annually.
Other than José Enrique Fernándezs non-executive chairman agreement, which requires the Board
of Directors to nominate him for election as a director and, if elected, as Chairman of our Board
of Directors (including the Board of Directors of Oriental Bank and Trust), and José Rafael
Fernándezs employment agreement, which requires the Board of Directors to nominate him and
recommend to the stockholders his election as a director, there are no arrangements or
understandings between us and any person pursuant to which such person has been elected a director.
Except for José Enrique Fernández, who is the father of José Fernández-Richards, an executive vice
president, no other director is related to any of our directors or executive officers, by blood,
marriage or adoption (excluding those that are more remote than first cousin).
José Rafael Fernández, our President and Chief Executive Officer, Maricarmen Aponte, Esq., and
José J. Gil de Lamadrid, CPA, have been nominated as directors for a two-year term expiring in
2007. Set forth below is certain information with respect to such nominees.
José
Rafael Fernández (Age 42) Director, President and Chief Executive Officer since 2005
(including term as a director of Oriental Bank and Trust). He was the companys Chief Operating
Officer from 2003 to 2004. He was also a Senior Executive Vice President of the company until
2004. He is the President of Oriental Financial Services Corp. and Oriental Insurance, Inc. He is
also the President and Chairman of the Board of Directors of Puerto Rico Growth Fund, Inc. and
Puerto Rico Cash & Money Market Fund, Inc. (Puerto Rico registered open-end, management investment
companies).
Maricarmen
Aponte, Esq. (Age 58) Director of the company since January 2005 (including term
as a director of Oriental Bank and Trust). She was the Executive Director of the Puerto Rico
Federal Affairs Administration (a Puerto Rico government instrumentality) in Washington, D.C., from
January 2001 through December 2004. She was a director of the company (including Oriental Bank and
Trust) from 1998 to 2000. She is a member of the Boards of Directors of National Alliance for
Hispanic Health and Rosemont College, Rosemont, Pennsylvania. Ms. Aponte practiced law in
Washington, D.C., for approximately two decades. She is a former member of the Boards of Directors
of the National Council of La Raza and Congressional Hispanic Caucus Institute, Inc.
José
J. Gil de Lamadrid, CPA (Age 50) Director of the company since January 2005 (including
term as a director of Oriental Bank and Trust). Mr. Gil de Lamadrid is a Certified Public
Accountant with significant experience in administration and international public accounting. He
occupied several leadership positions, including office managing partner, at KPMG LLP, San Juan,
Puerto Rico, where he worked from 1976 to 2003. He was a member of the Board of Directors and
Audit Committee of GALife Assurance Company of Puerto Rico from
2
September 2003 to January 2005.
Mr. Gil de Lamadrid has been an instructor at several local seminars on corporate accounting.
Since 2003, he is the co-owner of Office Zone, Inc., a family-owned private business that
distributes office supplies in Puerto Rico.
Pablo I. Altieri, M.D., Francisco Arriví, and Juan C. Aguayo, P.E., M.S.C.E., have been
nominated as directors for a three-year term expiring in 2008. Set forth below is certain
information with respect to such nominees.
Pablo
I. Altieri, M.D. (Age 62) Director of the company since 1990 (including terms as a
director of Oriental Bank and Trust). He is a cardiologist and a Professor of Medicine and
Physiology at the University of Puerto Rico School of Medicine. Dr. Altieri is also a member of
the Board of Directors of TUTV (PR Broadcasting Studios) and President of the Board of Directors of
the Catastrophic Fund of Puerto Rico. He is also a member of the American Heart Association, the
American College of Cardiology, the European Society of Cardiology, the American Federation of
Medical Researchs Muscle Society, and the American Electrophysiology Society.
Francisco
Arriví (Age 60) Director of the company since 1998 (including terms as a director
of Oriental Bank and Trust). Mr. Arriví has been the President and Chief Executive Officer of
Pulte International Caribbean Corp., San Juan, Puerto Rico, a subsidiary of Pulte Corporation (a
publicly traded company), since March 1999. From August 2000 to May 2001, he served as a director
of Puerto Rico Aqueduct and Sewer Authority (a Puerto Rico government instrumentality). He serves
as a director of Puerto Rico Convention Center Authority (a Puerto Rico government instrumentality)
since 2003.
Juan
C. Aguayo, P.E., M.S.C.E., (Age 41) Director of the company since 2004 (including term
as a director of Oriental Bank and Trust), President and Chief Executive Officer of Structural
Steel Works, Inc., Bayamón, Puerto Rico, since 2002, and Executive Vice President and Chief
Operating Officer thereof from 2000 to 2002. He has a Bachelor of Science in Civil Engineering
from Princeton University and a Master of Science in Civil Engineering (M.S.C.E.) from the
Massachusetts Institute of Technology. He is a licensed Professional Engineer registered in Puerto
Rico, and has served terms as a member of the Board of Directors of the Puerto Rico chapter of the
Association of General Contractors of America.
If any person named as a nominee is unable or unwilling to stand for election at the time of
the annual meeting, the proxies will nominate and vote for a replacement nominee or nominees
recommended by the Board of Directors. At this time, the Board knows of no reason why any of the
nominees listed above may not be able to serve as a director if elected.
The Board of Directors Recommends
that Stockholders Vote For this Proposal.
3
CUMULATIVE VOTING IN THE ELECTION OF DIRECTORS
Pursuant to our by-laws, holders of shares of common stock have the right to cumulate their
votes at annual meetings in which more than one director is being elected. Cumulative voting
entitles each holder of common stock to a number of votes equal to the number of shares of common
stock held by him or her multiplied by the number of directors to be elected. As a holder of
shares of common stock, you may cast all or any number of such votes for one nominee or distribute
such votes among any two or more nominees as you desire. Thus, for example, for the election of
the six nominees being considered at this annual meeting, a stockholder owning 1,000 shares of
common stock is entitled to 6,000 votes, and may distribute such votes equally among the nominees
for election, cast them for the election of only one of such nominees, or otherwise distribute such
votes as he or she desires.
In the absence of any express indication that the shares to be voted should be cumulated in a
particular fashion, the votes represented by executed proxies will be distributed equally among the
six nominees designated by the Board of Directors or in such other fashion as will most likely
ensure the election of all the nominees.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth information as to the shares of our common stock beneficially
owned, as of August 31, 2005, by the only person known to us to be the beneficial owner of more
than 5% of the total number of our outstanding shares of common stock. The information is based
upon filings made by such person pursuant to the Securities Exchange Act of 1934 and information
furnished by him.
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Name and Address of |
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Amount and Nature of |
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Beneficial Owner |
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Beneficial Ownership |
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Percent of Class |
José Enrique Fernández
1717 Lilas San Francisco
San Juan, Puerto Rico 00927
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2,853,827*
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11.49% |
* The amount set forth in the table includes 5,691 shares owned by Mr. Fernández
through our 401(k)/1165(e) Plan and 2,346,214 shares indirectly owned by him through The RF
Investment (PR) Corporation, a Puerto Rico corporation wholly owned by Mr. Fernández and his
spouse.
4
The following table sets forth information as to the number of shares of our
common stock beneficially owned by our directors, nominees for director, named executive officers
(that is, the CEO, the four most highly compensated executive officers who were serving as
executive officers at the end of fiscal 2005, and José Enrique Fernández, the former CEO who served
in that capacity during part of fiscal 2005), and the directors and executive officers as a group
as of August 31, 2005. The information is based upon filings made by such individuals pursuant to
the Securities Exchange Act of 1934 and information furnished by each of them.
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Amount and Nature of |
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Beneficial Ownership |
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Percent of |
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Name of Beneficial Owner |
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of Common Stock |
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Common
Stock(1) |
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Directors |
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José Enrique Fernández |
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2,853,827 |
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11.49 |
% |
José Rafael Fernández |
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325,380 |
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1.31 |
% |
Pablo I. Altieri, M.D. |
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29,513 |
(4) |
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Efraín Archilla |
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10,441 |
(5) |
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Julian S. Inclán |
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129,711 |
(6) |
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Emilio Rodríguez |
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13,943 |
(7) |
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Francisco Arriví |
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10,208 |
(8) |
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Miguel Vázquez-Deynes |
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8,768 |
(9) |
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Juan C. Aguayo, P.E., M.S.C.E. |
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2,515 |
(10) |
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Maricarmen Aponte, Esq. |
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48,933 |
(11) |
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José J. Gil de Lamadrid, CPA |
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2,700 |
(12) |
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Unless otherwise indicated, each of the
persons named in the table beneficially holds less than 1% of the outstanding
shares of common stock. |
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This amount includes 5,961 shares that he owns
through our 401(k)/1165(e) Plan and 2,346,214 shares indirectly owned by him
through the RF Investment (PR) Corporation, a Puerto Rico corporation wholly
owned by him and his spouse.
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This amount includes 191,684 shares that he
may acquire upon the exercise of stock options within 60 days. It also
includes 3,506 shares that he owns through our 401(k)/1165(e) Plan, 15,600
shares in his deferred compensation account, and 7,000 shares owned by his
spouse.
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This amount includes 8,609 shares that he may
acquire upon the exercise of stock options within 60 days.
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This amount includes 8,609 shares that he may
acquire upon the exercise of stock options within 60 days.
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This amount includes 8,609 shares that he may
acquire upon the exercise of stock options within 60 days. It also includes
22,100 shares indirectly owned by him through Calibre S.E. and 4,270 shares
also indirectly owned by him through Inclan Realty, Inc., both of which are
Puerto Rico companies wholly owned by him and his spouse.
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This amount includes 8,609 shares that he may
acquire upon the exercise of stock options within 60 days.
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This amount includes 7,475 shares that he may
acquire upon the exercise of stock options within 60 days.
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9. |
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This amount includes 6,737 shares that he may
acquire upon the exercise of stock options within 60 days.
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This amount includes 2,200 shares that he may
acquire upon the exercise of stock options within 60 days.
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This amount includes 2,000 shares that she
may acquire upon the exercise of stock options within 60 days.
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This amount includes 2,200 shares that he may
acquire upon the exercise of stock options within 60 days.
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5
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Named Executive Officers |
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José Enrique Fernández |
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2,853,827 |
(13) |
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11.49 |
% |
José Rafael Fernández |
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325,380 |
(14) |
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1.31 |
% |
Héctor Méndez |
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37,060 |
(15) |
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Néstor Vale |
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46,281 |
(16) |
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Carlos J. Nieves, CPA |
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52,211 |
(17) |
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Ganesh Kumar |
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43,334 |
(18) |
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Directors and Executive Officers as a
Group(19) |
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3,636,010 |
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14.62 |
% |
José Enrique Fernández is the only person among our directors, nominees for director, and
named executive officers who beneficially owned shares of our Series A Preferred Stock as of August
31, 2005. As of that date, he owned 24,000 shares of Series A Preferred Stock, which represents
1.79% of the outstanding Series A Preferred Stock. This information is based upon filings made by
Mr. Fernández pursuant to the Securities Exchange Act of 1934 and information furnished by
him.
José Enrique Fernández and Carlos J. Nieves are the only persons among our directors,
nominees for director, and named executive officers who beneficially owned shares of our Series B
Preferred Stock as of August 31, 2005. As of that date, Mr. Fernández owned 45,200 shares of
Series B Preferred Stock, which represents 3.37% of the outstanding Series B Preferred Stock, and
Mr. Nieves owned 1,000 shares of Series B Preferred Stock, which represents less than 1% of the
outstanding Series B Preferred Stock. This information is based upon filings made by Mr. Fernández
and Mr. Nieves pursuant to the Securities Exchange Act of 1934 and information furnished by
them.
Under applicable regulations, shares are deemed to be beneficially owned by a person if
he or she directly or indirectly has or shares the power to vote or dispose of the shares, whether
or not he or she has any economic interest in the shares. Unless otherwise indicated, the named
beneficial owner has sole voting and investment power with respect to the shares, subject in the
case of those directors and officers who are married to the community property laws of Puerto Rico.
Under applicable regulations, a person is deemed to have beneficial ownership of any shares of
capital stock which he or she has a right to acquire within 60 days, including pursuant to the
exercise of outstanding stock options, and to all shares subject to options or other rights of
acquisition acquired in connection with, or as a participant in, any transaction involving a change
in control. Shares of capital stock which are subject to stock options or other rights of acquisition
are deemed to be outstanding for
13. See note 2 above.
14. See note 3 above.
15. This amount includes 60 shares that he owns
through our 401(k)/1165(e) Plan. It also includes 33,000 shares that he may
acquire upon the exercise of stock options within 60 days.
16. This amount includes 81 shares that he owns
through our 401(k)/1165(e) Plan. It also includes 46,200 shares that he may
acquire upon the exercise of stock options within 60 days.
17. This amount includes 481 shares that he owns
through our 401(k)/1165(e) Plan. It also includes 46,200 shares that he may
acquire upon the exercise of stock options within 60 days.
18. This amount includes 1,334 shares that he
owns through our 401(k)/1165(e) Plan. It also includes 42,000 shares that he
may acquire upon the exercise of stock options within 60 days.
19. The group consists of 18 persons including
all directors, nominees for director, named executive officers, and executive
officers who are not directors.
6
the purpose of
computing the percentage of outstanding capital
stock owned by such person or group, but are not
deemed outstanding for the purpose of computing
the percentage of capital stock owned by any
other person or group.
INFORMATION WITH RESPECT TO DIRECTORS
WHOSE TERMS CONTINUE AND EXECUTIVE OFFICERS
WHO ARE NOT DIRECTORS
Set forth below is certain information with respect to each director whose term
continues.
Directors Whose Terms Expire In 2006
José
Enrique Fernández (Age 62) Chairman of the Board since June 1996. President and
Chief Executive Officer of the company from June 1996 to December 2004. Chairman of the Board
of Directors of Oriental Bank and Trust since December 1988, and President and Chief Executive
Officer of Oriental Bank and Trust from September 1988 to December 2004. Chairman of the
Board of Directors of Oriental Financial Services Corp., San Juan, Puerto Rico (a registered
securities broker-dealer organized under Puerto Rico law) since December 1991. Mr. Fernández
also serves as a member of the Board of Trustees of the University of Notre Dame, South Bend,
Indiana.
Efraín
Archilla (Age 52) Director of the company since 1991 (including terms as a
director of Oriental Bank and Trust). He is President and General Manager of WYQE-FM, Radio
Yunque 93 FM in Naguabo and Fajardo, Puerto Rico, since 1994. Mr. Archilla has been an
operations consultant to WALO-AM Radio Station and Ochoa Broadcasting Corp. since 1993. He
served as President of the Puerto Rico Broadcasters Association from 1988 to 1992 and from
1999 to 2002.
Julian
S. Inclán (Age 57) Director of the company since 1995 (including terms as a
director of Oriental Bank and Trust). President of American Paper Corporation (a distributor
of fine papers, office supplies and graphic art supplies), San Juan, Puerto Rico, since 1994.
Mr. Inclán has served as Managing General Partner of Calibre, S.E. (a real estate investment
company) since 1991, and as President of Inclán Realty, Inc. (a real estate development
company), San Juan, Puerto Rico, since 1995. He is also the President of Inmac Corporation (a
leasing and investment company that is currently inactive), San Juan, Puerto Rico, since 1989,
and the Managing Partner of Hamlet Associates S.E., San Juan, Puerto Rico.
Directors Whose Terms Expire in 2007
Emilio
Rodríguez (Age 57) Director of the company since 1992 (including terms as a
director of Oriental Bank and Trust). He is the President of Milrod Enterprises, San Juan,
Puerto Rico, since 1998. He has also served as Secretary of the Board of Directors of E&C
Computers, Inc., San Juan, Puerto Rico, since 1982.
Miguel
Vázquez-Deynes (Age 67) Director of the company since 2002 (including terms as a
director of Oriental Bank and Trust). Mr. Vázquez-Deynes was the President and Chief
Executive Officer of Triple-S Management Corp. (an insurance company), San Juan, Puerto Rico,
from 1990 to 2001. He has also served in the Boards of Directors of several corporations and
non-profit organizations, including: Puerto Rico Art Museum (Chairman 2001), Ethics Committee
of the Puerto Rico Chamber of Commerce (Chairman 1998), Luis MuZoz Marín Foundation
(director 1997), Puerto Rico Insurance Company Association (ACODESE) (Treasurer 1997), GM
Group, Inc. (director 1994 present), San Juan Rotary Club (member 1990 present), Puerto
Rico Chamber of Commerce (President 1994 1995; First Vice President 1992 1993), Puerto
Rico National Guard Military Stores (Vice President 1992 1994), Ashford Medical Presbyterian
Hospital (Vice President 1984 1986), Puerto Rico Manufacturers Association (Chairman of the
Resolutions Committee 1984 1985), San Juan Children Choirs (Chairman 1987-1998). He was
awarded two doctorates Honoris Causa, one in Business Administration by the Ana G. Méndez
University System, and the other in Health Sciences by the Central University of Bayamón,
Puerto Rico.
7
Executive Officers Who Are Not Directors
The following information is supplied with respect to the named executive officers and other
executive officers who do not serve on our Board of Directors. There are no arrangements or
understandings pursuant to which any of the following executive officers was selected as an officer
of the company. As mentioned hereinbefore, except for José Enrique Fernández, Chairman of the
Board, who is the father of José Fernández-Richards, an executive vice president, no other
executive officer is related to any of our directors or executive officers, by blood, marriage or
adoption (excluding those that are more remote than first cousin).
Héctor
Méndez (Age 52) Senior Executive Vice President, Treasurer and Chief Financial
Officer of the company since 2005. He has been the companys Senior Executive Vice President
of Treasury, Finance and Asset Management since 2004. He has also been a member of the Board
of Directors of V. Suárez Investment Corp. (a Puerto Rico private corporation) since March
2004. Before joining the company, he was the Managing Director of R-G Portfolio Management,
where he established a proprietary mutual fund and asset management program for R&G Financial
Corporation, San Juan, Puerto Rico. From 2001 to 2003 he was the Executive Vice President and
Treasurer and then the President of Government Development Bank for Puerto Rico, the central
bank of the Commonwealth of Puerto Rico. During this period he was also a director of several
Boards of Directors of public corporations and agencies of the Commonwealth. Mr. Méndez
received a bachelors degree in Accounting from the University of Puerto Rico in 1974 and a
masters degree in Finance from the Interamerican University, San Juan, Puerto Rico, in 1984.
Néstor
Vale (Age 41) Senior Executive Vice President of Banking Services of the company in
charge of commercial and retail banking since 2004. He was in 2003 the Executive Vice
President of this division. He was Senior Vice President of Retail and Commercial Banking of
Scotiabank de Puerto Rico and member of its Board of Directors from October 2000 through July
2003. He worked in Scotiabanks headquarters in Toronto, Canada, from August 1999 through
September 2000.
Carlos J. Nieves, CPA (Age 56) Senior Executive Vice President and Chief Operating Officer
of Financial Services of the company since July 2003. He is a former Executive Vice President
and Chief Operating Officer of PaineWebber Trust Company of Puerto Rico and a former Tax
Partner & Director of Taxes of Ernst & Young, San Juan, Puerto Rico, and Senior Manager &
Director of Taxes of Coopers & Lybrand, San Juan, Puerto Rico. Mr. Nieves is a Certified
Public Accountant and a member of the American Institute of Certified Public Accountants
(AICPA), Puerto Rico Society of Certified Public Accountants, and Associate Member of the
Association of Certified Fraud Examiners. He is also a former President of the Puerto Rico
State Board of Accountancy and member of the AICPA Governing Council.
Ganesh
Kumar (Age 42) Executive Vice President of Strategic Planning of the company in
charge of strategic planning, information technology, human resources and channel development
since 2004. He heads the implementation of the financial and operational technology systems
for the Oriental Way program, which was designed to take the company to the next level of
product/service innovations and growth. Before joining the company, he was a Director of
Consulting at Gartner Inc. (NYSE: IT), an industry leading research and advisory firm where he
assisted a wide array of financial service companies ranging from multi-national giants to
niche corporations. Mr. Kumar has an undergraduate degree in Science and an MBA in Finance
and Information Systems from India.
Norberto
González, CPA, JD, CIA (Age 47) Executive Vice President of Risk Management of the
company since March 2003. Mr. González graduated Magna Cum Laude in 1980 from the University
of Puerto Rico, where he obtained a bachelors degree in Business Administration with a major
in Accounting. Before joining the company, he was Executive Vice President and Risk
Management Director of Banco Bilbao Vizcaya Argentaria (the second largest bank in Spain and a
publicly traded company) in Puerto Rico. In 2001, he earned a Juris Doctor degree from the
University of Puerto Rico School of Law. Mr. González is a member of the Puerto Rico Society
of Certified Public Accountants and the American Institute of Certified Public Accountants.
8
José Fernández-Richards (Age 38). Executive Vice President and Chief Marketing Officer of the
company in charge of marketing, training, quality customer service, and telemarketing since
2004. He was the companys Senior Vice President of Marketing from 2001 to 2003. He was the
Credit Card Services Marketing Director of Encirq Corporation, San Francisco, California, from
2000 to 2001 and General Manager and Vice President of Marketing and member of the Board of
Directors of PlanetLive, Inc., San Francisco, California, from 1999 to 2000. Mr.
Fernández-Richards earned a B.B.A. degree in Marketing from the University of Notre Dame and
a professional masters degree in Banking from the Louisiana State University Executive
Banking Institute. He is a member of the American Marketing Association and the Puerto Rico
Sales and Marketing Executive Association.
Carlos
M. Vélez (Age 48) Executive Vice President of the company and President of the
Oriental Mortgage Division since December 2004. Prior to joining the company, Mr. Vélez
worked at Equity Financial Services, a mortgage banking company in San Juan, Puerto Rico.
From 2002 to 2004, he served as Executive Vice President of its parent company, and then
President of its Equity Wholesale Division. From 1989 to 2002, Mr. Vélez worked at the
Popular Mortgage division of Banco Popular de Puerto Rico, where he served as
Officer-Supervisor of Mortgage Centers, Vice President and Manager of New Business, and then
Senior Vice President and Secondary Market Manager. Mr. Vélez graduated from the Mortgage
Banking School, completing all the courses related to a masters degree in Finance, and has a
bachelors degree in Economics and Management from the Interamerican University, San Juan,
Puerto Rico. He is a board member of the Mortgage Banking School, and a founder and member of
the Parlamentary Procedure Institute, both of Puerto Rico.
BOARD INDEPENDENCE
Except for the Chairman of the Board and the President and CEO, all of our directors are
independent pursuant to the corporate governance standards adopted by the New York Stock Exchange
(NYSE) for companies listed thereon.
In determining independence, the Board of Directors has affirmatively determined whether each
director has a material relationship with the company. When assessing the materiality of a
directors relationship with the company, the Board considers all relevant facts and circumstances,
not merely from the standpoint of the director, but also from that of persons or organizations with
which the director has an affiliation. Material relationships can include commercial, industrial,
banking, consulting, legal, accounting, charitable and familiar relationships, among others.
The NYSE standards for director independence are as follows:
(i) A director who is an employee, or whose immediate family member is an executive officer,
of the company is not independent until three years after the end of such employment
relationship.
(ii) A director who receives, or whose immediate family member receives, more than $100,000
per year in direct compensation from the listed company, other than director and committee
fees and pension or other forms of deferred compensation for prior service (provided such
compensation is not contingent in any way on continued service), is not independent until
three years after he or she ceases to receive more than $100,000 per year in such
compensation.
(iii) A director who is affiliated with or employed by, or whose immediate family member is
affiliated with or employed in a professional capacity by, a present or former internal or
external auditor of the company is not independent until three years after the end of the
affiliation or the employment or auditing relationship.
9
(iv) A director who is employed, or whose immediate family member is employed, as an executive
officer of another company where any of the listed companys present executives serve on that
companys compensation committee is not independent until three years after the end of such
service or the employment relationship.
(v) A director who is an executive officer or an employee, or whose immediate family member is
an executive officer, of a company that makes payments to, or receives payments from, the
listed company for property or services in an account which, in any single fiscal year,
exceeds the greater of $1 million, or 2% of such other companys consolidated gross reserves,
is not independent until three years after falling below such threshold.
Applying these standards, the Board of Directors has determined that, except for its Chairman
and the President and CEO, the other members of the Board, including nominees for director, are
independent.
Pursuant to the rules adopted by the Securities and Exchange Commission (SEC) applicable to
audit committees of companies listed on the NYSE, in order to be independent, and in addition to
the standards listed above, each audit committee member may not, other than in his or her capacity
as a member of the audit committee, board of directors, or any other board committee:
(i) Accept directly or indirectly any consulting, advisory, or other compensatory fee from the
company or any subsidiary thereof, provided that, unless the rules of the NYSE provide
otherwise, compensatory fees do not include the receipt of fixed amounts of compensation under
a retirement plan (including deferred compensation) for prior service with the company
(provided that such compensation is not contingent in any way on contingent service); or
(ii) Be an affiliated person (that is, a person that directly, or indirectly through one or
more intermediaries, controls, or is controlled by, or is under common control with, the
company) of the company or any subsidiary thereof.
Applying these rules, the Board of Directors has determined that each member of its Audit
Committee is independent.
BOARD MEETINGS
The Board of Directors held fourteen meetings during the fiscal year ended June 30, 2005.
During fiscal 2005, directors received a fee of $1,000 for each Board meeting attended and $450 for
each Board committee meeting attended. Only directors who are not officers of the company,
including its subsidiaries, received fees for attendance at such meetings. No director attended
fewer than 75% of the meetings held in fiscal 2005, including meetings of Board committees on which
he or she served during the year. Board members are required to attend the companys annual
meeting of stockholders. All Board members then in office attended last years meeting.
EXECUTIVE MEETINGS OF NON-MANAGEMENT DIRECTORS
The Board of Directors holds regular meetings of non-management directors (that is,
directors who are not executive officers of the company) to promote open discussions and better
communication among such directors. José Enrique Fernández, the Chairman of the Board, has been
chosen to preside at such meetings.
10
BOARD COMMITTEES
The Board of Directors has three standing committees: the Audit Committee, the Compensation
Committee, and the Corporate Governance and Nominating Committee.
The Audit Committee assists the Board of Directors in its oversight of our financial reporting
process and internal controls. It fulfills its oversight responsibilities by reviewing: (a) the
integrity of the financial reports and other financial information provided by the company to any
governmental body or to the public; (b) the companys systems of internal controls regarding
finance, accounting, legal compliance, and ethics that management and the Board of Directors have
established; and (c) the companys auditing, accounting, and financial reporting processes
generally. The members of this committee are José J. Gil de Lamadrid, CPA, Chairman, Efraín
Archilla, and Miguel Vázquez-Deynes. The Board of Directors has determined that each member of
this committee is financially literate and has designated Mr. Gil de Lamadrid as audit committee
financial expert, as such term is defined by the SEC. The committee met fourteen times in fiscal
2005.
The Audit Committee operates pursuant to a written charter that has been approved and adopted
by the Board of Directors, a current copy of which is attached hereto as Exhibit A and is also
available on our website at www.orientalonline.com and in print to any stockholder who
requests it. This committee is composed entirely of independent directors as required by the NYSE
and the SEC.
The Compensation Committee discharges the responsibilities of the Board of Directors relating
to compensation of our directors and executive officers. Its general responsibilities are: (a)
reviewing and approving corporate goals and objectives relevant to the compensation of the chief
executive officer, and evaluating the chief executive officers performance in light of those goals
and objectives; (b) making recommendations to the Board of Directors with respect to non-CEO
compensation, incentives compensation plans and equity-based plans; (c) producing a committee
report on executive compensation; and (d) conducting an annual performance evaluation thereof. The
committee also administers our various stock option plans and is given absolute discretion to,
among other things, construe and interpret the plans; to prescribe, amend and rescind rules and
regulations relating to the plans; to select the persons to whom options will be granted; to
determine the number of shares subject to each option; and to determine the terms and conditions to
which each grant and/or exercise of options is subject. The members of this committee are Julian
S. Inclán, Chairman, Emilio Rodríguez and Maricarmen Aponte, Esq. The committee met twenty times
in fiscal 2005.
The Compensation Committee operates pursuant to a written charter that has been approved and
adopted by the Board of Directors, a current copy of which is available on our website at
www.orientalonline.com and in print to any stockholder who requests it. This committee is
composed entirely of independent directors as required by the NYSE.
The Corporate Governance and Nominating Committee assists the Board of Directors by: (a)
identifying individuals qualified to become directors consistent with criteria approved by the
Board; (b) selecting or recommending that the Board select the director nominees for the next annual
meeting of stockholders; (c) developing and recommending to the Board a set of corporate governance
principles applicable to the company that are consistent with sound corporate governance practices
and in compliance with applicable legal, regulatory, or other requirements; (d) monitoring and
reviewing any other corporate governance matters which the Board may refer to this committee; and
(e) overseeing the evaluation of the Board and management. The members of this committee are
Francisco Arriví, Chairman, Pablo I. Altieri, M.D., Juan Carlos Aguayo, P.E., M.S.C.E., and
Maricarmen Aponte, Esq. The committee met five times in fiscal 2005.
The Corporate Governance and Nominating Committee operates pursuant to a written charter that
has been approved and adopted by the Board of Directors, a current copy of which is available on
our website at www.orientalonline.com and in print to any stockholder who requests it.
This committee is composed entirely of independent directory as
required by the NYSE.
11
Pursuant to our by-laws, no nominations for directors, except those made by the Board of
Directors upon the recommendation of the Corporate Governance and Nominating Committee, will be
voted upon at the annual meeting unless other nominations by stockholders are made in writing,
together with the nominees qualifications for service and evidence of his or her willingness to
serve on the Board of Directors, and delivered to the Secretary of the Board at least 120 days
prior to the anniversary date of the mailing of proxy materials in connection with last years
annual meeting. Ballots bearing the names of all of the persons nominated by the Board of
Directors and by stockholders, if properly made, will be provided for use at the annual meeting.
The Corporate Governance and Nominating Committee has not established any specific, minimum
qualifications that it believes must be met by a nominee recommended by such committee for a
position on the Board of Directors. The committee instead considers general factors, including,
without limitation, the candidates experience with other businesses and organizations, the
interplay of such experience with the experience of other Board members, and the extent to which
the candidate would be a desirable addition to the Board and any committee thereof.
The Corporate Governance and Nominating Committee
generally identifies qualified candidates on the basis of recommendations made by existing
directors or management. There are no differences in the manner in which the committee evaluates
nominees for director based on whether the nominee is recommended by a stockholder. The committee
will consider potential nominees by management, stockholders or other members of the Board, and
develop and evaluate information from a variety of sources regarding the potential nominee before
making a decision.
CORPORATE GOVERNANCE GUIDELINES
We have developed and adopted a set of Corporate Governance Guidelines to promote the
functioning of the Board of Directors and its committees, to protect and enhance stockholder value,
and to set forth a common set of expectations as to how the Board, its various committees,
individual directors and management should perform their functions. We have also developed and
adopted a Code of Business Conduct and Ethics that reaffirms our basic policies of business conduct
and ethics for our directors, officers, employees and agents. The Code consists of basic and
general standards of business as well as personal conduct. Current copies of the Corporate
Governance Guidelines and the Code of Business Conduct and Ethics are available on our website at
www.orientalonline.com. You may also obtain a written copy of these documents,
including the charters of the Board committees, by sending us as a written request addressed as
follows: Oriental Financial Group Inc., Investor Relations c/o Anreder & Company, 10 E.
40th Street, Suite 1308, New York, NY 10016; Telephone: (212) 532-3232 or (800)
421-1003; Facsimile: (212) 679-7999; E-mail: ofg@anreder.com.
The Board of Directors has adopted a procedure by which stockholders and employees may
communicate directly with the independent members of the Board or report possible legal or ethical
violations, including concerns regarding questionable accounting or auditing matters. Any such
stockholder or employee may direct his or her written communication or report, anonymously, to the
Chairman of the Audit Committee. The mailing, postage prepaid, should be marked confidential and
addressed as follows:
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Chairman of Audit Committee
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or
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Chairman of Audit Committee |
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Oriental Financial Group Inc.
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Oriental Financial Group Inc. |
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P.O. Box 195145
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Professional Offices Park |
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San Juan, Puerto Rico
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998 San Roberto Street |
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00919-5145
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San Juan, Puerto Rico 000926 |
EXECUTIVE COMPENSATION
The following table summarizes the total compensation for the CEO, the four most highly
compensated executive officers who were serving as executive officers at the end of fiscal 2005,
and José Enrique Fernández, the former CEO who served in
that capacity during part of fiscal
12
2005
(collectively referred to as the named executive officers).
Summary Compensation Table
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Annual |
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Long-Term |
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Compensation |
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Compensation |
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Other Annual |
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Securities |
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All Other |
Name and |
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Fiscal |
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Salary |
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Bonus |
|
Compensation |
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Underlying |
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Compensation |
Principal Position |
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Year |
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($) |
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($) |
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($)(1) |
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Options (#) |
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($)(2) |
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José Enrique Fernández |
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2005 |
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375,000 |
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325,000 |
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30,000 |
(3) |
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0 |
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5,908 |
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Chairman of the Board |
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2004 |
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450,000 |
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200,000 |
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38,400 |
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0 |
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2,100 |
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2003 |
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400,000 |
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200,200 |
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38,400 |
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0 |
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3,020 |
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José Rafael Fernández |
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2005 |
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293,500 |
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125,000 |
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48,000 |
(4) |
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40,000 |
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2,100 |
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President and CEO |
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2004 |
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285,000 |
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100,000 |
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42,000 |
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0 |
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2,100 |
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2003 |
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250,000 |
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100,200 |
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42,000 |
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0 |
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2,675 |
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Héctor Méndez |
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2005 |
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275,000 |
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400,000 |
(5) |
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43,200 |
(6) |
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30,000 |
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2,100 |
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Senior Executive Vice President, |
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2004 |
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0 |
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0 |
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0 |
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0 |
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0 |
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Treasurer and CFO |
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2003 |
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0 |
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0 |
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0 |
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0 |
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0 |
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Néstor Vale(7) |
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2005 |
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259,000 |
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100,000 |
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36,000 |
(8) |
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20,000 |
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2,100 |
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Senior Executive Vice President |
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2004 |
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225,480 |
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75,000 |
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36,000 |
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20,000 |
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74,750 |
(9) |
Banking Services |
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2003 |
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0 |
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0 |
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0 |
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0 |
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0 |
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Carlos J. Nieves, CPA |
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2005 |
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266,875 |
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75,000 |
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22,000 |
(10) |
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20,000 |
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2,100 |
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Senior Executive Vice President and COO |
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2004 |
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250,000 |
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50,000 |
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18,000 |
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20,000 |
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2,100 |
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Financial Services |
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2003 |
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0 |
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0 |
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0 |
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0 |
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0 |
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Ganesh Kumar |
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2005 |
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229,000 |
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75,000 |
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16,000 |
(11) |
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20,000 |
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41,100 |
(12) |
Executive Vice President |
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2004 |
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106,586 |
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0 |
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12,000 |
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20,000 |
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52,050 |
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Strategic Planning |
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2003 |
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0 |
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0 |
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0 |
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0 |
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0 |
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1. |
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Consists of a car allowance and/or an allowance for membership expenses for social and
business organizations that in the judgment of our CEO are reasonably appropriate for the
performance of such officers duties as an executive officer of the company. |
|
2. |
|
Consists of term life insurance premiums, unless otherwise indicated. |
|
3. |
|
Consists of a car allowance. |
|
4. |
|
Consists of a $30,000 car allowance and a $18,000 club membership allowance. |
|
5. |
|
Consists of a $150,000 signing bonus, a $50,000 performance bonus, and a $200,000 three-year
prorated bonus which may be recovered by the company if he resigns in the first three years of
his employment with the company. |
|
6. |
|
Consists of a $24,000 car allowance and a $19,200 club membership allowance. |
|
7. |
|
Joined the company in August 2003. |
|
8. |
|
Consists of a $24,000 car allowance and a $12,000 club membership allowance. |
|
9. |
|
Consists of a one-time $73,000 cash compensation paid at commencement of employment and
$1,750 in term life insurance premiums. |
|
10. |
|
Consists of a $22,000 car allowance. |
|
11. |
|
Consists of a car allowance. |
|
12. |
|
Consists of $2,100 in term life insurance premiums and a $39,000 living allowance. |
13
Option/SAR Grants in Last Fiscal Year
The table below provides information regarding the options that we granted to the named
executive officers during fiscal 2005 under the 1996 Incentive Stock Option Plan, as adjusted for
stock dividends:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Potential Realizable Values at |
|
|
|
|
|
|
Percent of |
|
|
|
|
|
|
|
|
|
Assumed Annual Rates of Stock |
|
|
Number of |
|
Total Options |
|
|
|
|
|
|
|
|
|
Appreciation |
|
|
Options |
|
Granted to |
|
Exercise |
|
|
|
|
|
|
Name |
|
Granted |
|
Employees |
|
Price |
|
Expiration Date |
|
5% |
|
10% |
|
José Rafael Fernández |
|
|
22,000 |
|
|
|
11.02 |
% |
|
$ |
27.36 |
|
|
November 29, 2014
|
|
$ |
378,600 |
|
|
$ |
959,446 |
|
José Rafael Fernández |
|
|
22,000 |
|
|
|
11.02 |
% |
|
$ |
24.27 |
|
|
July 1, 2014
|
|
$ |
335,834 |
|
|
$ |
851,068 |
|
Héctor Méndez |
|
|
33,000 |
|
|
|
16.54 |
% |
|
$ |
23.95 |
|
|
August 2, 2014
|
|
$ |
496,943 |
|
|
$ |
1,259,351 |
|
Néstor Vale |
|
|
22,000 |
|
|
|
11.02 |
% |
|
$ |
23.09 |
|
|
August 9, 2014
|
|
$ |
319,480 |
|
|
$ |
809,624 |
|
Carlos J. Nieves |
|
|
22,000 |
|
|
|
11.02 |
% |
|
$ |
24.27 |
|
|
July 1, 2014
|
|
$ |
335,834 |
|
|
$ |
851,068 |
|
Ganesh Kumar |
|
|
20,000 |
|
|
|
11.02 |
% |
|
$ |
27.80 |
|
|
January 1, 2015
|
|
$ |
349,665 |
|
|
$ |
886,121 |
|
We did not grant stock options under any other stock option plan to any named executive
officer during fiscal 2005.
Aggregated Option/SAR Exercises
in Last Fiscal Year and
Fiscal Year-End Option/SAR Values
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Unexercised |
|
|
|
|
|
|
|
|
|
|
Unexercised |
|
In-the-Money |
|
|
|
|
|
|
|
|
|
|
Options/SARs at |
|
Options/SARs at |
|
|
|
|
|
|
|
|
|
|
Fiscal Year-End |
|
Fiscal Year-End |
|
|
Shares Acquired |
|
|
|
|
|
Exercisable/ |
|
Exercisable/ |
Name |
|
on Exercise (#) |
|
Value Realized ($) |
|
Unexercisable (#)* |
|
Unexercisable ($) |
|
José Enrique Fernández |
|
|
362,338 |
|
|
|
6,196,383 |
|
|
|
0/0 |
|
|
|
0/0 |
|
José Rafael Fernández |
|
|
35,354 |
|
|
|
696,936 |
|
|
|
191,684/0 |
|
|
|
527,028/0 |
|
Héctor Méndez |
|
|
0 |
|
|
|
|
|
|
|
33,000/0 |
|
|
|
0/0 |
|
Néstor Vale |
|
|
0 |
|
|
|
|
|
|
|
46,200/0 |
|
|
|
0/0 |
|
Carlos J. Nieves |
|
|
0 |
|
|
|
|
|
|
|
46,200/0 |
|
|
|
0/0 |
|
Ganesh Kumar |
|
|
0 |
|
|
|
|
|
|
|
42,000/0 |
|
|
|
0/0 |
|
|
|
|
* Adjusted for stock dividends. |
Non-Executive Chairman and Employment Agreements
José Enrique Fernández
On April 4, 2005, we entered into a non-executive chairman agreement with José Enrique
Fernández for a term of three years commencing on January 1, 2005 and terminating on December 31,
2007, which supersedes and replaces a previous employment agreement dated April 4, 2002, between
Oriental Bank and Trust and Mr. Fernández. The agreement provides for an annual base fee of
$300,000 in the first year of the agreement, $225,000 in the second year of the agreement, and
$150,000 in the third year of the agreement. The agreement provides that Mr. Fernández will be
paid an annual cash bonus of $200,000 in each of the first and second years of the agreement and
$150,000 in the third year. The bonus must be paid to him not later than January 15 of each year.
The agreement also provides that we will give Mr. Fernández a car allowance of $30,000 in the first
year of the agreement and $24,000 in the second year. The
agreement further provides that we will
pay for
14
Mr. Fernándezs membership in such social and business clubs that in his judgment are
reasonably appropriate for the performance of his duties. We will also pay for a 10-year term life
insurance policy in the amount of $2 million, covering the life of Mr. Fernández, for the benefit
of his estate. Pursuant to the agreement, we will furnish Mr. Fernández with private office
facilities and provide all necessary secretarial services and such other suitable assistance and
accommodations. The agreement also provides that, during its term, the Board of Directors will
nominate and recommend to the stockholders the election of Mr. Fernández as a director at any
election of directors in which his term as a director will expire, and, if elected, the Board of
Directors will elect Mr. Fernández to the position of Chairman of our Board of Directors (including
the Board of Directors of Oriental Bank and Trust).
The agreement may be terminated by the Board of Directors for just cause (as such term is
defined in the agreement) at any time. In the event it is terminated for just cause, Mr.
Fernández will have no right to compensation or other benefits for any period after such
termination. If it is terminated by the Board of Directors, other than for just cause and other
than in connection with a change in control of the company, or if Mr. Fernández terminates the
agreement for good reason, we are required to pay him an amount equal to two times the aggregate
annual compensation paid or payable to him, including base fee, bonus (equal to the highest cash
bonus paid to him in any of the two fiscal years prior to the termination date), car allowance, and
the value of any other benefits provided to Mr. Fernández during the year in which the termination
occurs. The payment is to be made in a lump sum on or before the fifth day following the date of
termination. The term good reason includes: (i) failure by us to comply with any material
provision of the agreement, which failure has not been cured within ten days after notice thereof
has been given by Mr. Fernández; and (ii) any purported termination of the agreement which is not
effected pursuant to a notice of termination satisfying certain requirements set forth in the
agreement.
The agreement contains provisions restricting Mr. Fernándezs ability to engage or participate
in, become a director of, or render advisory or other services to any firm or entity competitive
with us. The agreement does not contain any provision restricting Mr. Fernándezs right to compete
against us upon termination of the agreement.
José Rafael Fernández
On April 4, 2005, we entered into an employment agreement with José Rafael Fernández for a
term of thirty-six months effective on January 1, 2005 and terminating on December 31, 2007.
Notwithstanding the foregoing, the agreement provides that no less than 120 days before the
expiration date, the parties will determine whether to extend the term, and, if extended, under
which terms and conditions. The agreement provides for the following salary: (i) an annual base
salary of $325,000 equivalent to $27,083.33 per month from January 1 to June 30, 2005; (ii) an
annual base salary of $350,000 equivalent to $29,166.66 per month from July 1, 2005 to June 30,
2006; (iii) an annual base salary of $400,000 equivalent to $33,333.33 per month from July 1, 2006
to June 30, 2007; and (iv) an annual base salary of $450,000 equivalent to $37,500 per month from
July 1 to December 31, 2007. The agreement further provides that he will receive an annual car
allowance in the amount of $30,000 and $18,000 per year for membership expenses for such social and
business clubs and professional or training expenses which in his judgment are reasonably
appropriate to the performance of his duties as President and CEO. The agreement also provides
that the base salary for any extension of the term of the agreement will be mutually agreed by the
Compensation Committee and Mr. Fernández; provided, however, that at no time will such base salary
be reduced below the amount set forth above for the second year of the agreement. Pursuant to the
agreement, Mr. Fernández is entitled to participate in, and receive the benefits of, any stock
option plan, profit sharing plan or other plans, benefits and privileges given to our employees and
executives for which he may qualify. Such benefits will be provided to Mr. Fernández while he is
employed under the terms of the agreement or any extension thereof. In contemplation of the
agreement, on November 29, 2004, we granted to Mr. Fernández an option to purchase 20,000 shares of
common stock. Pursuant to the agreement, we will grant to Mr. Fernandez options to purchase 20,000
shares of our common stock on January 1, 2006 and January 1, 2007. The options may be exercised by
Mr. Fernández during a period commencing on the first and ending on the tenth anniversary of the
grant. Notwithstanding the above limitations, these options will become immediately exercisable if
Mr. Fernández dies, is disabled or retires, or if there occurs a change in control of the company.
The options will survive one year after termination of the agreement, unless termination is the
result of Mr. Fernándezs willful and continued failure to perform his duties, illegal conduct or
gross misconduct materially injurious to the company,
15
a regulatory order, or as a result of
appointment by court or other public authority of a legal custodian for the company for the purpose
of liquidation.
The agreement may be terminated by the Board of Directors for just cause (as such term is
defined in the agreement) at any time. In the event that employment is terminated for just cause,
Mr. Fernández will have no right to compensation or other benefits for any period after such
termination.
The agreement also provides that Mr. Fernández may terminate his employment for good reason,
which includes: (i) failure by us to comply with any material provision of the agreement, which
failure has not been cured within ten days after notice thereof has been given by Mr. Fernández; or
(ii) any purported termination of Mr. Fernándezs employment which is not effected pursuant to a
notice of termination satisfying certain requirements set forth in the agreement. If Mr. Fernández
terminates his employment for good reason, we are required to pay him as severance an amount
equal to two times the aggregate annual compensation paid or payable to him (including salary,
bonus, car allowance and the value of any other benefits provided to him) during the year in which
the termination occurs. The severance payment is to be made in a lump sum on or before the fifth
day following the date of termination.
The agreement contains provisions restricting Mr. Fernándezs ability to engage or participate
in, become a director of, or render advisory or other services to any firm or entity competitive
with us. The agreement does not contain any provision restricting Mr. Fernándezs right to compete
against us upon termination of employment. The agreement further contains provisions protecting
our confidential information and trade secrets.
Change in Control Compensation Agreements
We have entered into change in control compensation agreements with José Enrique Fernández,
José Rafael Fernández, Héctor Méndez, Néstor Vale, Carlos J. Nieves, Ganesh Kumar, Carlos Vélez,
Norberto González and José Fernández-Richards. Each agreement is in full force and effect so long
as the person is employed by the company.
Under the agreements, the aforementioned persons are entitled to certain cash payment
compensation in the event there is a change in control of the company and as a result thereof or
within one year after the change in control, the persons employment is terminated by us or our
successor in interest. The cash compensation will be an amount equal to two times the sum of such
persons annual base salary at the time the termination of his employment occurs and his last cash
bonus paid prior to the termination of his employment.
For purposes of the agreements, a change in control of the company shall be deemed to have
occurred if any person or persons acting as a group within the meaning of Sections 13(d) and 14(d)
of the Securities Exchange Act of 1934 is or becomes the beneficial owner (as defined in Rule 13d-3
under the Securities Exchange Act of 1934), directly or indirectly, of our securities representing
25% or more of either the then outstanding shares of our common stock or the combined voting power
of our then outstanding securities and if individuals who on the date of the agreements are members
of our Board of Directors cease for any reason to constitute at least a majority thereof, unless
the appointment, election or nomination of each new director who was not a director on the date of
the agreements has been approved by at least two-thirds of the directors in office on the date of
the agreements.
401(k)/1165(e) Plan
All of our employees, including the employees of our subsidiaries, are eligible to participate
in the Oriental Group CODA Profit Sharing Plan (the 401(k)/1165(e) Plan). The 401(k)/1165(e)
Plan is a defined contribution plan under the Employee Retirement Income Security Act of 1974
(ERISA), and is qualified under Sections 1165(a) and 1165(e) of the Puerto Rico Internal Revenue
Code of 1994. The 401(k)/1165(e) Plan offers eligible participants thirteen investment
alternatives, including several U.S. mutual funds, a money-market account, and our shares of common
stock. Contributions made through payroll deductions not in excess of 10% of annual base salary or
$8,000, whichever is less, may be accumulated per year as before-tax savings. We contribute 80
cents for each dollar contributed by an employee up to $832 per
16
year. The matching contribution is
invested in our shares of common stock. The 401(k)/1165(e) Plan became effective on January 1,
1992. During fiscal 2005, we contributed 8,807 shares of common stock to the 401(k)/1165(e) Plan
valued at approximately $134,394 at June 30, 2005.
Non-Qualified Deferred Compensation Plan
We also offer our executive officers a non-qualified deferred compensation plan, where such
executives are allowed to defer taxable income. The plan is not subject to ERISA contribution
limits nor to discrimination tests in terms of who must be included therein. Under the plan, the
executives current taxable income is reduced by the amount being deferred. Funds contributed
thereto can accumulate without current income tax to the individual. Taxes are due when the funds
are withdrawn at the then current income tax rate applicable to the individual, which may be lower
than his or her current income tax bracket.
COMPENSATION COMMITTEE REPORT ON EXECUTIVE COMPENSATION
The following report does not constitute soliciting material and shall not be deemed filed or
incorporated by reference into any other filing of the company under the Securities Act of 1933 or
the Securities Exchange Act of 1934, except to the extent that the company specifically
incorporates it by reference.
Oriental Financial Group Inc. operates in a highly competitive industry where the quality,
creativity and professionalism of its executive officers is of utmost importance to the success,
profitability and growth of the company. Accordingly, its compensation program, which is managed
by the Compensation Committee of the Board of Directors, is intended to retain and appropriately
reward experienced and well-trained executive officers, align the long-term interests of the
executive officers with those of the stockholders and tie total compensation opportunities to the
achievement of the companys institutional goals and the achievement of goals for each of its
subsidiaries.
The Compensation Committee evaluates the performance of management, reviews the compensation
levels of members of management, and evaluates and reviews all aspects of compensation for the
companys executive officers. In evaluating the performance and compensation of all of the
executive officers, the Compensation Committee reviews available peer group information for
comparable financial institutions or bank holding companies in Puerto Rico and the United States,
and assesses the performance in accordance with the overall attainment of the companys goals for
such fiscal year, which are set forth in the companys three-year business plan that is updated and
approved by the Board of Directors every fiscal year.
The Compensation Committees responsibilities are more fully described in its charter, a
copy of which is available on the companys website at
www.orientalonline.com.
Bonus
The compensation program for the companys executive officers provides for a performance
bonus, which purpose is to maximize the efficiency and effectiveness of its operations. The
bonuses that are paid to the executive officers are linked to the performance of the company as an
institution as well as to the performance of each of its subsidiaries. In addition, in the event
the institutional and individual goals are achieved, the bonus amounts that are generally paid to
the executive officers are determined so that the total salary and bonus compensation paid to them
is competitive with the amounts paid by comparable financial institutions or bank holding companies
in Puerto Rico and the United States.
Long-Term Compensation
The compensation program for the executive officers also contemplates long-term incentive
compensation in the form of stock options granted under the companys incentive stock option plans.
The incentive stock option plans provide for ownership of the shares of common
17
stock which, in turn, creates a direct
relationship between the performance of the company, as reflected by the market value of its shares
of common stock, and executive compensation, and further creates a direct link between the
interests of the executive officers and the interests of the stockholders.
The awards are made by the administrators of the companys stock option plans, which are the
members of the Compensation Committee. The plan administrators are given absolute discretion to
select which of the eligible persons will be granted stock options and the amount of stock options
to be granted to such persons. In general terms, the plan administrators, in determining such
amounts, consider total compensation information obtained from various comparable financial
institutions or bank holding companies in Puerto Rico and the United States that they track, as
well as the general trend in total compensation in the financial services industry.
Certain contractual provisions required the company to adjust stock options granted to certain
executive officers pursuant to their employment agreements to avoid any form of dilution, including
dilution resulting from stock dividends, cash dividends and additional offerings of common stock of
the company. Although all stock options granted to such executives had been adjusted pursuant to
the anti-dilution provisions of the companys incentive stock option plans to account for stock
dividends, the stock options granted to such executives pursuant to their employment agreements had
not been adjusted as contractually mandated for additional events of dilution, such as the
companys issuance of common stock in 1994 and 2004, the quarterly cash dividends declared on its
common stock, and the granting of stock options from time to time to other participants thereunder.
After an evaluation on the merits, the Compensation Committee determined during the fourth
quarter of fiscal 2005 that such executives were entitled to compensation for the implied value of
their exercised options by crediting them the amount of such implied value upon future exercises of
stock options granted under the companys incentive stock option plans and by issuing to each
executive the number of additional stock options required to account for the events of dilution
with respect to unexercised options and expired options granted to them under their employment
agreements.
As a result thereof, the company increased the number of options used in the calculation of
fully diluted shares by 363,325 for the first three quarters of fiscal 2005 and for fiscals 2004
and 2003, which represents the companys calculation of the additional options affecting these
periods. The additional options reduced diluted per share results by approximately one cent per
share for fiscal 2005 and four cents per share for fiscals 2004 and 2003.
On June 30, 2005, the Compensation Committee approved the acceleration of the vesting of all
outstanding options to purchase shares of the companys common stock that were held by employees,
officers and directors as of that date. As a result thereof, options to purchase approximately
1,219,333 shares became exercisable. The purpose of the acceleration was to enable the company to
avoid recognizing in its income statement compensation expense associated with these options in
future periods upon adoption of Statement 123(R) published on December 16, 2004 by the Financial
Accounting Standards Board, which requires that the compensation cost relating to share-based
payment transactions be recognized in financial statements.
Compensation of Certain Persons
José Enrique Fernández, who serves as the Chairman of the Board, negotiated the terms of his
non-executive chairman agreement at arms length with the Compensation Committee. The terms of his
agreement, including his base fee and certain other compensation arrangements, are described herein
under the heading Executive Compensation Non-Executive Chairman and Employment Agreements.
José Rafael Fernández, who serves as our President and CEO, also negotiated the terms of his
employment agreement at arms length with the Compensation Committee. The terms of his agreement,
including his salary and certain other compensation arrangements, are also described herein under
the heading Executive Compensation Non-Executive Chairman and Employment Agreements.
18
Their compensation arrangements were determined in accordance with the compensation program
described above and was based on considerations of competitive industry practices. In making such
determination, the Compensation Committee took into consideration the achievement of goals which
are geared to ensure the companys continued long-term growth and the enhancement of stockholder
value.
|
|
|
|
|
SUBMITTED BY THE COMPENSATION COMMITTEE |
|
|
|
|
|
Julian S. Inclán |
|
|
Emilio Rodríguez |
|
|
Maricarmen Aponte, Esq. |
Compensation Committee Interlocks and Insider Participation
None of the members of the Compensation Committee has served as an officer or employee of the
company or any of its subsidiaries, nor did any of them had any relationship requiring disclosure
by the company under Item 404 of SEC Regulation S-K.
19
AUDIT COMMITTEE REPORT
The following report does not constitute soliciting material and shall not be deemed filed or
incorporated by reference into any other filing of the company under the Securities Act of 1933 or
the Securities Exchange Act of 1934, except to the extent that the company specifically
incorporates it by reference.
The Audit Committee assists the Board of Directors in its oversight of the financial reporting
process of Oriental Financial Group Inc. The Audit Committees responsibilities are more fully
described in its charter, a copy of which is available on the companys website at
www.orientalonline.com.
Management has the primary responsibility for the preparation and integrity of the companys
financial statements, accounting and financial reporting principles, and internal controls and
procedures designed to assure compliance with accounting standards and applicable laws and
regulations. The companys independent auditors are responsible for performing an independent
audit of the consolidated financial statements and expressing an opinion on the conformity of those
financial statements with accounting principles generally accepted in the United States of America.
In fulfilling its oversight responsibilities, the Audit Committee has reviewed and discussed
the audited financial statements for fiscal 2005 with the companys management and has discussed
with Deloitte & Touche LLP the matters that are required to be discussed by Statement on Auditing
Standards No. 61, Communication with Audit Committees. In addition, Deloitte & Touche LLP has
provided the Audit Committee with the written disclosures and the letter required by the
Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, and
the Audit Committee has discussed with Deloitte & Touche LLP their independence.
Based on such reviews and discussions, the Audit Committee recommended to the Board of
Directors that the audited financial statements be included in the companys annual report on Form
10-K for the fiscal year ended June 30, 2005, for filing with the U.S. Securities and Exchange
Commission.
|
|
|
|
|
|
|
SUBMITTED BY THE AUDIT COMMITTEE |
|
|
|
|
|
|
|
|
|
José J. Gil de Lamadrid, CPA |
|
|
|
|
Miguel Vázquez-Deynes |
|
|
|
|
Efraín Archilla |
INDEBTEDNESS OF MANAGEMENT
Certain transactions involving loans and deposits were transacted during fiscal 2005 between
Oriental Bank and Trust, some of its directors and executive officers, including those of its
affiliates, and persons related to or affiliated with such persons. All such transactions were
made in the ordinary course of business on substantially the same terms, including interest rates,
collateral and repayment terms, as those prevailing at the time for comparable transactions with
other persons, and did not involve more than the normal risk of uncollectability or other
unfavorable features. At present, none of the loans to such directors and executive officers,
including persons related to or affiliated with such persons, is non-performing.
20
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
On June 30, 2005, we sold Las Cumbres building, a two-story structure located at 1990 Las
Cumbres Avenue, San Juan, Puerto Rico, for the amount of $3,355,000 to Jorge Luis Fernández and his
spouse. Mr. Fernandez is the brother of José Enrique Fernández, the Chairman of our Board of
Directors. The building was our principal property for banking operations and other services. The
Oriental Bank and Trusts mortgage banking division and one of our principal branches and financial
services office (brokerage and insurance) are located in this building. The book value of this
property at June 30, 2005, was $1,300,000. Also, on the same date, Oriental Bank and Trust entered
into a triple net lease agreement with the new owner for a period of 10 years. In summary, the
lease agreement provides for an annual rent of $324,000 or a monthly rent of $27,000 for 13,200
square feet of office space, including 42 parking spaces. During the lease term, the rental fee
will increase by 6% every three years, except for the last year on which the increment will be 2%.
the transaction was accounted in accordance to the provisions of SFAS 13, as amended by SFAS 98,
Accounting for Leases: Sale-leaseback Transactions Involving Real Estate, and accordingly, the
lease portion of the transaction was classified as an operating lease and the gain on the sale
portion of the transaction was deferred and will be amortized to income over the lease term (10
years) in proportion to the related gross rental expense for the leased-back property each period.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
We are required to identify any director, executive officer or person who owns more than 10%
of our equity securities who failed to timely file with the SEC a required report under Section
16(a) of the Securities Exchange Act of 1934. Based solely on the review of copies of such forms
and on other information furnished to us by such individuals, we believe that during and with
respect to fiscal 2005 such persons timely filed all required reports, except as follows:
(1) |
|
A late Form 4 was filed by Emilio Rodríguez on November 15, 2004 to report a sale of common
stock. |
|
(2) |
|
A late Form 4 was filed by Ganesh Kumar on January 28, 2005 to report a stock option grant. |
|
(3) |
|
A late Form 4 was filed by José Enrique Fernández on March 15, 2005 to report a bona fide
gift of common stock. |
|
(4) |
|
A late Form 4 was filed by José Enrique Fernández on March 15, 2005 to report a bona fide
gift of common stock. |
|
(5) |
|
A late Form 4 was filed by Miguel Vázquez-Deynes on March 16, 2005 to report a stock option
grant. |
|
(6) |
|
A late Form 4 was filed by Pablo Altieri on March 16, 2005 to report a stock option grant. |
|
(7) |
|
A late Form 4 was filed by Emilio Rodríguez on March 16, 2005 to report a stock option grant. |
|
(8) |
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A late Form 4 was filed by Francisco Arriví on March 16, 2005 to report a stock option grant. |
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(9) |
|
A late Form 4 was filed by Efraín Archilla on March 16, 2005 to report a stock option grant. |
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(10) |
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A late Form 4 was filed by Julián Inclán on March 16, 2005 to report a stock option grant. |
|
(11) |
|
A late Form 4 was filed by Alberto Richa-Angelini on March 16, 2005 to report a stock option
grant. |
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(12) |
|
A late Form 4 was filed by Juan Carlos Aguayo on March 22, 2005 to report a stock option
grant. |
|
(13) |
|
A late Form 4 was filed by Efraín Archilla on June 22, 2005 to report a sale of common stock
resulting from an unsolicited margin call. |
21
STOCK PERFORMANCE GRAPH
The stock performance graph below compares the cumulative total stockholder return of our
shares of common stock from June 30, 2000, to June 30, 2005, with the cumulative total return of
the SNL Bank Index, the Russell 2000 Index, a custom peer group index, the S&P 500 Composite Stock
Index, and the Dow Jones US Total Market Index. To significantly reduce the costs associated with
the preparation of this graph, we have decided to eliminate the use of the custom peer group index
(based on the S&P Diversified Financials Index, which was discontinued by S&P in 2002), and the Dow
Jones US Total Market Index and the S&P 500 Composite Stock Index. The new peer group and broad
equity market indexes used herein are respectively the SNL Bank Index and the Russell 2000 Index.
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Period Ending |
Index |
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06/30/00 |
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06/30/01 |
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06/30/02 |
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06/30/03 |
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06/30/04 |
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06/30/05 |
|
Oriental Financial Group Inc. |
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100.00 |
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137.49 |
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207.55 |
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269.57 |
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319.08 |
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203.09 |
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SNL Bank Index |
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100.00 |
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130.30 |
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126.60 |
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133.80 |
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158.59 |
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168.86 |
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Russell 2000 |
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100.00 |
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100.67 |
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91.93 |
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90.42 |
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120.59 |
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131.98 |
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Custom Peer Group* |
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100.00 |
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109.39 |
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89.05 |
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96.26 |
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112.08 |
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112.89 |
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S&P 500 Composite Index |
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100.00 |
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85.13 |
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69.78 |
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71.49 |
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84.46 |
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90.75 |
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Dow Jones U.S. Total Market Index |
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100.00 |
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84.89 |
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69.54 |
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70.32 |
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84.65 |
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91.40 |
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* |
|
Custom peer group includes Ambac Financial Group Inc., American Express Co., CIT Group Inc., Citigroup Inc.,
Fannie Mae, Freddie Mac, JP Morgan Chase & Co., Moodys Corp., Morgan Stanley, SLM Corp., and State Street Corp. |
Source (except S&P): SNL Financial LC, Charlottesville, VA, © 2005
S&P, New York, NY, © 2005
22
The Board of Directors recognizes that the market price of our shares of common stock is
influenced by many factors, only one of which is our financial performance. The stock price
performance graph shown above is not necessarily indicative of future price performance.
INDEPENDENT AUDITORS
The Audit Committee of the Board of Directors has not yet selected an accounting firm to audit
our financial statements for the current fiscal year. It is considering several accounting firms.
Deloitte & Touche LLP has served as our independent public accountants since fiscal 2002. Services
provided to us and our subsidiaries by Deloitte & Touche in fiscal 2005 included the examination of
our consolidated financial statements, limited revisions of our quarterly reports, audits of our
subsidiaries, audits of our employee benefits plan, services related to our filings with the SEC
and other regulatory agencies, and consultations on various tax and accounting matters.
The Audit Committee reviewed and approved all non-audit services rendered by Deloitte & Touche
to the company and its subsidiaries, and concluded that the provision of such services was
compatible with the maintenance of Deloitte & Touches independence in the conduct of its auditing
functions. The Audit Committee has adopted a pre-approval policy regarding the procurement of
audit and non-audit services, which is available on our website at
www.orientalonline.com. The Audit Committee intends to review such policy
periodically.
The aggregate fees billed by Deloitte & Touche in fiscals 2005 and 2004 for the various
services provided to us were as follows:
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Type of Fees |
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2005 |
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2004 |
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Audit Fees |
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$ |
803,850 |
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$ |
346,480 |
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Audit-Related Fees |
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118,650 |
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87,950 |
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Tax Fees |
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16,140 |
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91,095 |
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All Other Fees |
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0 |
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0 |
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$ |
938,640 |
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$ |
525,525 |
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As defined by the SEC, (i) audit fees are fees for professional services rendered by the
companys principal accountant for the audit of the companys annual financial statements,
including the audit of the companys internal control over financial reporting as required by
Section 404 of the Sarbanes-Oxley Act of 2002, and review of financial statements included in the
companys Form 10-Q, or for services that are normally provided by the accountant in connection
with statutory and regulatory filings or engagements for those fiscal years; (ii) audit-related
fees are fees for assurance and related services by the companys principal accountant that are
reasonably related to the performance of the audit or review of the companys financial statements
and consisted of employee benefit plan audits and accounting consultations; (iii) tax fees are
fees for professional services rendered by the companys principal accountant for tax compliance,
tax advice, and tax planning; and (iv) all other fees are fees for products and services provided
by the companys principal accountant, other than the services reported under audit fees,
audit-related fees, and tax fees.
We expect that Deloitte & Touche will have representatives present at the annual meeting
who will have an opportunity to make a brief statement if they desire to do so, and who will be
available to respond to appropriate questions.
23
STOCKHOLDER PROPOSALS
Since we changed our fiscal year to a calendar year on August 30, 2005 and, therefore, our
2006 annual meeting of stockholders by more than 30 days, stockholder proposals intended to be
presented at such annual meeting must be set forth in writing and received by José Enrique
Fernández, Chairman of the Board, Oriental Financial Group Inc., P.O. Box 195115, San Juan, Puerto
Rico 00919-5115, no later than the close of business on February 25, 2006.
ANNUAL REPORTS
A copy of our annual report to stockholders for fiscal 2005 accompanies this proxy
statement. The annual report is not part of the proxy solicitation materials.
Upon receipt of a written request, we will furnish to any stockholder without charge a
copy of our annual report on Form 10-K, including the consolidated financial statements, for fiscal
2005, and a list of the exhibits thereto required to be filed with the SEC under the Securities
Exchange Act of 1934. Such written request should be directed to Oriental Financial Group Inc.,
Investor Relations c/o Anreder & Company, 10 E. 40th Street, Suite 1308, New York, NY
10016; Telephone: (212) 532-3232 or (800) 421-1003; Facsimile: (212) 679-7999; E-mail:
ofg@anreder.com.
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BY ORDER OF THE BOARD OF DIRECTORS |
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José Enrique Fernández |
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Chairman |
September 27, 2005
San Juan, Puerto Rico
24
EXHIBIT A
ORIENTAL FINANCIAL GROUP INC.
Audit Committee Charter
I. PURPOSE:
The Audit Committee (the Committee) shall assist the Board of Directors (the Board) of
Oriental Financial Group Inc. (the Company) in fulfilling its oversight responsibilities by
reviewing: (a) the integrity of the financial reports and other financial information provided by
the Company to any governmental body or to the public; (b) the Companys systems of internal
controls regarding finance, accounting, legal compliance and ethics that management and the Board
have established; and (c) the Companys auditing, accounting and financial reporting processes
generally.
The Committee shall be directly responsible for the appointment, compensation, retention and
oversight of the work of any registered public accounting firm employed by the Company (including
resolution of disagreements between management and such firm regarding financial reporting) for the
purpose of preparing or issuing an audit report or performing other audit, review or attest
services for the Company. Such registered public accounting firm or firms are hereinafter referred
to as the independent auditors. The independent auditors shall report directly to the Committee.
The Committee shall encourage the continuous improvement of, and shall foster adherence to,
the Companys policies, procedures and practices at all levels. The Committee shall serve as an
independent and objective party to monitor the Companys financial reporting processes and internal
control system, and to provide an open way of communication among the independent auditors,
financial and senior management, the Companys internal auditing department, and the Board.
The Committee shall primarily fulfill these responsibilities by carrying out the activities
enumerated in Section IV of this Charter.
II. COMPOSITION:
The Committee shall be comprised of three or more non-employee directors as determined by the
Board. The members of the Committee shall meet the independence and expertise requirements of the
New York Stock Exchange (the NYSE) as provided in NYSE Rules 303.01(B)(2)(a) and 303.01(B)(3),
and of the Securities and Exchange Commission (the SEC) as provided in SEC Rule 10A-3(b) under
the Securities Exchange Act of 1934 (the Exchange Act), including the requirement that (i) such
directors not accept, directly or indirectly, any consulting, advisory or other compensatory fee
from the Company other than in their capacity as members of the Board, the Committee, or any other
Board committee, and that (ii) such directors not be affiliated persons of the Company.
Notwithstanding the generality of the foregoing, all members of the Committee shall be financially
literate and shall have a working familiarity with basic finance and accounting practices. At
least one member of the Committee shall qualify as a financial expert (as defined in Item
401(h)(2) of SEC Regulation S-K). Committee members may enhance their familiarity with finance
and accounting by participating in educational programs conducted by the Company or an outside
consultant.
The members of the Committee shall be elected by the Board and shall serve until their
successors are duly elected and qualified. Unless a chairperson is elected by the Board, the
members of the Committee may designate a chairperson by a majority vote of all Committee members.
III. MEETINGS:
The Committee shall meet at least four times each year and at such other times as it deems
necessary to fulfill its responsibilities. As part of its obligation to foster open communication,
the Committee shall meet at least
annually with management, the director of the internal auditing
department, and the independent auditors in separate executive sessions to discuss any matters it
considers necessary. The Committee shall meet quarterly with the Companys management and
independent auditors to review the Companys financial statements.
IV. RESPONSIBILITIES AND DUTIES:
To fulfill its responsibilities and duties the Committee shall:
Documents/Reports Review
1. |
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Review and update this Charter annually, as conditions dictate. |
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2. |
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Review with management and the independent auditors the Companys audited financial
statements and any reports or other financial information submitted to any governmental
authority or to the public, including any certification, report, opinion or review rendered by
the independent auditors. |
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3. |
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Review with management and the independent auditors the regular internal reports to
management prepared by the internal auditing department and managements response thereto. |
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4. |
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Review with management and the independent auditors the Companys annual and quarterly
financial statements prior to their filing with the SEC or prior to the release of the
Companys earnings. Review annually with management and the independent auditors the basis
for disclosures made in the annual report to stockholders regarding the internal control
environment of the Company. |
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5. |
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Review certifications signed by the Chief Executive Officer and the Chief Financial Officer
in connection with any periodic reports filed by the Company with the SEC and discuss with
such individuals significant deficiencies, if any, in the design or operation of the Companys
system of internal control over financial reporting and any fraud or potential fraud, if any,
involving management or employees in connection with any internal control function. |
Independent Auditors
6. |
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Appoint the independent auditors and oversee their work in connection with the
preparation and issuance of any audit report or related work. |
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7. |
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On an annual basis, the Committee shall review and discuss with the independent auditors
their formal written statement delineating all relationships between them and the Company, and
shall engage in a dialogue with the independent auditors with respect to any disclosed
relationships or services that may impact their objectivity and independence, and shall
recommend that the Board take appropriate action in response to the auditors report to
satisfy itself of the auditors independence. |
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8. |
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Serve as the channel of communication between the independent auditors and the Board. |
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9. |
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Review any proposed replacement of the independent auditors and terminate the engagement of
the independent auditors as the Committee deems necessary or appropriate. |
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10. |
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Review the qualifications and independence of the independent auditors and any potential
conflicts of interest that may exist between management and the independent auditors by
obtaining a written statement from the independent auditors and management of all
relationships with, and services provided to, the Company by the independent auditors and/or
their affiliates (including discussing such relationships with the independent auditors and
taking actions when needed). |
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11. |
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Review the independent auditors compensation and the proposed terms of their engagement. |
A-2
12. |
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Review with the independent auditors the proposed scope of services and plan for the annual
audit. |
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13. |
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Evaluate the performance of the independent auditors and make inquiries to determine that no
improper influence was exerted on the conduct of the audit by directors, officers or employees
of the Company. |
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14. |
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Pre-approve all audit and non-audit services (including the fees and terms thereof) to be
performed for the Company by the independent auditors to the extent required by and in a
manner consistent with Section 10A(i) of the Exchange Act. |
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15. |
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Review any non-audit services performed for the Company by the independent auditors that meet
the de minimus exception under Section 10A(i)(1)(B) of the Exchange Act. |
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16. |
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Oversee the rotation of the lead (or coordinating) audit partner having primary
responsibility for the audit and the audit partner responsible for reviewing the audit (i.e.,
the concurring or reviewing partner) at least once every five years, and oversee the rotation
of other audit partners, as required by Section 10A(j) of the Exchange Act and Rule 2-01(c)(6)
of SEC Regulation S-X. |
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17. |
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Periodically consult with the independent auditors, out of the presence of management,
about the Companys internal controls over financial reporting and the fullness and accuracy
of the Companys financial statements. |
Financial Reporting Processes
18. |
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In consultation with the independent auditors and internal auditors, review the integrity of
the Companys financial reporting processes, both internal and external. |
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19. |
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Consider the independent auditors judgments about the quality and appropriateness of the
Companys accounting principles as applied in its financial reporting. |
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20. |
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Consider and approve, if appropriate, major changes to the Companys auditing and accounting
principles and practices as suggested by the independent auditors, management or the internal
auditors. |
Process Improvement
21. |
|
Establish regular and separate systems for reporting to the Committee any significant
judgments made by management, the independent auditors, or the internal auditors in
managements preparation of the Companys financial statements, and the opinion of each as to
the appropriateness of such judgments. |
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22. |
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Following completion of the annual audit, review separately with management, the independent
auditors, and the internal auditors any significant difficulties encountered during the course
of the audit, including any restrictions on the scope of work or access to required
information. |
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23. |
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Review any significant disagreement among management, the independent auditors and the
internal auditors in connection with the preparation of the financial statements. |
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24. |
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Review with management, the independent auditors and the internal auditors the extent to
which changes or improvements in financial or accounting practices, as approved by the
Committee, have been implemented. This review shall be conducted at an appropriate time
subsequent to the implementation of any such changes or improvements, as decided by the
Committee. |
A-3
Ethical and Legal Compliance
25. |
|
Establish procedures for (a) the receipt, retention, and treatment of complaints received
by the Company regarding accounting, internal accounting controls, or auditing matters and (b)
the confidential, anonymous submission by employees of the Company of concerns regarding
questionable accounting or auditing matters, as required by Section 10A(m)(4) of the Exchange
Act. |
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26. |
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Obtain from the independent auditors the reports required to be furnished to the Committee
under Section 10A(k) of the Exchange Act and obtain from the independent auditors any
information with respect to illegal acts in accordance with Section 10A(b)(1) of the Exchange
Act. |
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27. |
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Obtain reports from management, the independent auditors and the internal auditors that the
Company is in conformity with applicable legal requirements and that its directors, officers,
employees and agents are in compliance with the Companys Code of Ethics. |
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28. |
|
Review managements monitoring of compliance with the Companys Code of Ethics, and ensure
that management has the proper review system in place to ensure that the Companys financial
statements, reports and other financial information disseminated to governmental and/or
regulatory organizations, and to the public satisfy applicable legal and/or regulatory
requirements. |
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29. |
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Review activities, organizational structure, and qualifications of the internal auditing
department. |
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30. |
|
Review, with the Companys counsel, legal compliance matters, including securities trading
policies and restrictions. |
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31. |
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Review, with the Companys counsel, any legal matter that could have a material effect on the
Companys financial statements. |
|
32. |
|
Perform from time to time any other activities consistent with this Charter, the Companys
Certificate of Incorporation and By-laws, and applicable laws, rules or regulations, as the
Committee or the Board deems necessary or appropriate. |
Authority to Engage Advisors
33. |
|
The Committee shall have the authority to engage independent counsel and other advisors,
as it deems necessary to carry out its duties. This authority shall not preclude the
Committee from having access to, or obtaining advice from, the Companys regular outside
counsel. |
Rev.
8/2004
A-4
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ORIENTAL FINANCIAL GROUP INC.
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REVOCABLE PROXY |
This proxy is solicited on behalf of the Board of Directors of Oriental Financial Group Inc.
for use only at the annual meeting of stockholders to be held on October 25, 2005, and at any
adjournment or postponement of that meeting. This proxy may be revoked by the undersigned at any
time before it is exercised.
The undersigned, being a stockholder of Oriental Financial Group Inc. (the Company), hereby
authorizes the Board of Directors of the Company or any successors in their respective positions,
as proxies with full powers of substitution, to represent the undersigned at the annual meeting of
stockholders of the Company to be held at conference room 9-A of the McConnell Valdés law offices
located at 270 Muñoz Rivera Avenue, San Juan, Puerto Rico, on Tuesday, October 25, 2005, at 10:00
a.m., and at any adjournment or postponement of that meeting, and thereat to act with respect to
all votes that the undersigned would be entitled to cast, if then personally present, as follows:
ELECTION OF DIRECTORS
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o
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FOR all
nominees listed below (except
as marked to the contrary
below).
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o
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WITHOUT AUTHORITY
to vote for all nominees listed
below. |
To serve until the 2007 annual meeting of stockholders or until their successors are duly elected
and qualified: José Rafael Fernández, Maricarmen Aponte, and José J. Gil de Lamadrid. To serve
until the 2008 annual meeting of stockholders or until their successors are duly elected and
qualified: Pablo I. Altieri, Francisco Arriví, and Juan C. Aguayo.
INSTRUCTIONS: To withhold authority to vote or to cumulate the votes for one or more of
the above nominee(s), write the name(s) of the nominee(s) and the manner in which such votes
shall be withheld or cumulated in the space provided below.
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Number of Votes |
Name |
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(Withheld or Cumulated, Please Specify) |
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-2-
In their discretion, the proxies are authorized to vote this proxy with respect to (i)
the approval of the minutes of the last meeting of stockholders; (ii) the election of any person as
director if any nominee is unable to serve or, for good cause, will not serve; (iii) matters
incident to the conduct of the annual meeting; and (iv) such other matters as may properly come
before the annual meeting. Except with respect to procedural matters incident to the conduct of
the annual meeting, management at present knows of no other business to be brought before the
meeting other than those matters described in the accompanying proxy statement.
Shares of common stock of the Company will be voted as specified in this proxy. In the
absence of any express indication that the shares to be voted should be cumulated in a particular
fashion, the votes represented by executed proxies will be distributed equally among the six
nominees or in such other fashion as will most likely ensure the election of the nominees. If no
specification is made above, shares will be voted FOR the election of directors. This proxy
cannot be voted for any person who is not a nominee of the Companys Board of Directors.
The undersigned hereby acknowledges receipt of the accompanying proxy statement for the annual
meeting prior to signing this proxy.
Date: , 2005.
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Signature |
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Signature, if held jointly |
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Please sign exactly as your name(s) appear(s)
on this proxy. When signing in a
representative capacity, please give your
title. |
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PLEASE MARK, SIGN, DATE AND PROMPTLY RETURN
THIS PROXY USING THE ENCLOSED ENVELOPE. |