Diebold, Inc. PRE 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment
No. )
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þ Preliminary
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for Use of the Commission Only (as permitted by
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o Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to Section 240.14a-12
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Diebold, Inc.
(Name of Registrant as Specified In
Its Charter)
(Name of Person(s) Filing Proxy
Statement)
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No fee required.
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and 0-11.
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Per unit price or other underlying value of transaction computed
pursuant to Exchange Act
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(set forth the amount on which the filing fee is calculated and
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TABLE OF CONTENTS
5995 Mayfair
Road
P. O. Box 3077 North Canton, Ohio
44720-8077
March 16, 2007
Dear Shareholder:
The 2007 Annual Meeting of Shareholders of Diebold, Incorporated
will be held at the Kent State University (Stark) Professional
Education and Conference Center, 6000 Frank Avenue, N.W.,
Canton, Ohio 44720, on Thursday, April 26, 2007 at
10:00 a.m. EST. For your convenience, we are pleased to
offer a live webcast of the annual meeting at
http://www.diebold.com.
All holders of record of Diebold Common Shares as of
March 12, 2007, are entitled to vote at the 2007 Annual
Meeting.
As described in the accompanying Notice and Proxy Statement, you
will be asked to (i) elect ten directors, (ii) ratify
the appointment of KPMG LLP as independent auditors for 2007 and
(iii) approve amendments to the Amended Code of Regulations
of Diebold, Incorporated.
Diebolds Annual Report for the year ended
December 31, 2006 is included herein. Your proxy card is
enclosed. Please indicate your voting instructions and sign,
date and mail this proxy card promptly in the return envelope.
If you are planning to attend the meeting, directions to the
meeting location are included on the back page. If you are
unable to attend the meeting, you may listen to a live broadcast
that will be available from Diebolds web site at
http://www.diebold.com. The replay can also be accessed on the
site soon after the meeting for up to three months.
We look forward to seeing those of you who will be attending the
meeting.
Sincerely,
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John N.
Lauer
Chairman of the
Board
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Thomas
W. Swidarski
President and Chief
Executive Officer
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5995 Mayfair
Road
P.O. Box 3077 North Canton, Ohio
44720-8077
NOTICE OF ANNUAL MEETING OF
SHAREHOLDERS
April 26, 2007
10:00 a.m. EST
Dear Shareholder,
The Annual Meeting of Shareholders of Diebold, Incorporated will
be held at the Kent State University (Stark) Professional
Education and Conference Center, 6000 Frank Avenue, N.W.,
Canton, Ohio 44720, on April 26, 2007 at
10:00 a.m. EST, for the following purposes:
1. To elect ten directors;
2. To ratify the appointment of KPMG LLP, as the
Corporations independent auditors for the year 2007;
3. To approve amendments to the Amended Code of Regulations
of Diebold, Incorporated relating to:
(a) modernization and clarification of existing Code;
(b) a new NYSE requirement regarding uncertificated shares;
(c) indemnification of officers and directors;
(d) notice of shareholder proposals;
(e) permitting the Board to amend the Code to the extent
permitted by law; and
4. To consider such other matters as may properly come
before the meeting or any adjournment thereof.
Your attention is directed to the attached proxy statement,
which fully describes these items.
Any action on the items of business described above may be
considered at the annual meeting at the time and on the date
specified above or at any time and date to which the annual
meeting may be properly adjourned or postponed.
Holders of record of Diebold Common Shares at the close of
business on March 12, 2007 will be entitled to vote at the
meeting.
The enclosed proxy card is solicited, and the persons named
therein have been designated, by the Board of Directors of the
Corporation.
By Order of the Board of Directors
Warren W. Dettinger
Vice President, General Counsel and Secretary
March 16, 2007
(approximate mailing date)
YOU ARE
REQUESTED TO COOPERATE IN ASSURING A
QUORUM BY FILLING IN, SIGNING AND DATING THE ENCLOSED PROXY
AND PROMPTLY MAILING IT IN THE RETURN ENVELOPE.
DIEBOLD, INCORPORATED
5995 Mayfair Road
P.O. Box 3077 North Canton, Ohio
44720-8077
PROXY STATEMENT
Annual
Meeting of Shareholders, April 26, 2007
This proxy statement is furnished to shareholders of Diebold,
Incorporated in connection with the solicitation by the Board of
Directors of proxies that will be used at the 2007 Annual
Meeting of Shareholders to be held on April 26, 2007, at
10:00 a.m. EST, or any adjournments thereof, for the
purpose of considering and acting upon the matters referred to
in the preceding Notice of Annual Meeting and more fully
discussed below.
Record
Date and Share Ownership
On March 12, 2007, the record date for the meeting, the
outstanding voting securities of the Corporation consisted of
xx,xxx,xxx Common Shares, $1.25 par value per share,
all of one class. Each shareholder of record as of the close of
business on March 12, 2007 will be entitled to one vote for
each Common Share held on that date.
Submitting
and Revoking Your Proxy
This proxy statement and accompanying form of proxy were first
mailed to shareholders on or about March 16, 2007. If you
complete and submit your proxy, the persons named as proxies on
your proxy card, which we refer to as the Proxy Committee, will
vote the shares represented by your proxy in accordance with
your instructions. If you submit a proxy card but do not fill
out the voting instructions on the proxy card, the Proxy
Committee will vote the shares represented by your proxy as
follows:
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FOR the election of the director-nominees set forth in
Proposal No. 1: Election of Directors.
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FOR ratification of the appointment of the independent
auditors set forth in Proposal No. 2:
Ratification of Appointment of Independent Auditors.
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FOR approval of amendments to the Amended Code of
Regulations of Diebold, Incorporated as set forth in
Proposal No. 3: Approval of Amendments to the
Amended Code of Regulations.
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In addition, if other matters are properly presented for voting
at the Annual Meeting, the Proxy Committee will vote on such
matters in accordance with their best judgment. We have not
received notice of other matters that may properly be presented
for voting at the Annual Meeting.
Shareholders may revoke the authority granted by their proxies
at any time before the exercise of the powers conferred thereby
by: notice in writing delivered to the Secretary of the
Corporation; submitting a subsequently dated proxy; or attending
the Annual Meeting, withdrawing the proxy and voting in person.
Cumulative
Voting
If a shareholder gives written notice to the President, any Vice
President or Secretary at least forty-eight hours prior to the
time fixed for holding the Annual Meeting that the shareholder
desires that the voting for the election of directors shall be
cumulative, and if an announcement of the giving of such notice
is made upon convening of the Annual Meeting by the Chairman or
Secretary or by or on behalf of the shareholder giving such
notice, each shareholder will have cumulative voting rights. In
cumulative voting, each shareholder may cast a number of votes
equal to the number of shares owned multiplied by the number of
directors to be elected, and the votes may be cast for one
nominee only or distributed among the nominees. In the event
that voting at the Annual Meeting is to be cumulative, unless
contrary instructions are received on the enclosed proxy, it is
presently intended that all votes represented by properly
executed proxies will be divided evenly among the candidates
nominated by the Board. However, if voting in such manner would
not be effective to elect all such nominees, such votes will be
cumulated at the discretion of the Proxy Committee so as to
maximize the number of such nominees elected.
Votes
Required to Adopt Proposals
The results of shareholder voting at the Annual Meeting will be
tabulated by the inspectors of elections appointed for the
Annual Meeting. The Corporation intends to treat properly
executed proxies that are marked abstain as present
for purposes of determining whether a
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quorum has been achieved at the Annual Meeting, but will not
count any broker non-votes for such purpose. The
director-nominees receiving the greatest number of votes will be
elected. Votes withheld with respect to the election of
directors will not be counted in determining the outcome of that
vote. The proposals to amend the Amended Code of Regulation
require, for approval, the affirmative vote of at least a
majority of the Common Shares outstanding. Accordingly, any
abstentions and broker non-votes will have the effect of a vote
against the proposals to amend the Amended Code of Regulations.
All other matters to be considered at the Annual Meeting
require, for approval, the affirmative vote of a majority of
Common Shares voted at the meeting in person or by proxy.
Abstentions with respect to the proposal to ratify the
appointment of the independent auditors will not be counted for
determining the outcome of that proposal. The Corporation does
not anticipate receiving any broker non-votes at the Annual
Meeting in light of the nature of the matters to be acted upon
thereat; however, any broker non-votes received in respect of
the ratification of the appointment of the independent auditors
will not affect the voting on such proposals.
DIRECTOR INDEPENDENCE
The Board has determined that each of Louis V.
Bockius III, Phillip R. Cox, Richard L. Crandall,
Gale S. Fitzgerald, Phillip B. Lassiter, John N. Lauer,
William F. Massy, Eric J. Roorda, Henry D. G. Wallace and
Alan J. Weber, which includes each of the current members
of the Audit Committee, the Board Governance Committee and the
Compensation Committee, has no material relationship with the
Corporation (either directly or as a partner, shareholder or
officer of an organization that has a relationship with the
Corporation) and is independent within the Corporations
director independence standards, which reflect the New York
Stock Exchange director independence standards as currently in
effect and as they may be changed from time to time.
Accordingly, under the Corporations director independence
standards a director will be determined not to be independent
under the following circumstances:
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The director is, or has been within the last three years, an
employee of the Corporation, or an immediate family member is,
or has been within the last three years, an executive officer,
of the Corporation;
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The director has received, or has an immediate family member who
has received, during any
12-month
period within the last three years, more than $100,000 in direct
compensation from the Corporation, other than director and
committee fees and pension or other forms of deferred
compensation for prior service (provided such compensation is
not contingent in any way on continued service);
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(a) The director or an immediate family member is a current
partner of a firm that is the Corporations internal or
external auditor; (b) the director is a current employee of
such a firm; (c) the director has an immediate family
member who is a current employee of such a firm and who
participates in the firms audit, assurance or tax
compliance (but not tax planning) practice; or (d) the
director or an immediate family member was within the last three
years (but is no longer) a partner or employee of such a firm
and personally worked on the Corporations audit within
that time;
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The director or an immediate family member is, or has been
within the last three years, employed as an executive officer of
another company where any of the Corporations present
executive officers at the same time serves or served on that
companys compensation committee;
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The director or an immediate family member is a current
employee, or an immediate family member is a current executive
officer, of a company that has made payments to, or received
payments from, the Corporation for property or services in an
amount which, in any of the last three fiscal years, exceeds the
greater of $1,000,000, or two percent of such other
companys consolidated gross revenues;
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The director has not engaged in a transaction with the
Corporation for which the Corporation has been or will be
required to make a disclosure under Item 404(a) of
Regulation S-K
promulgated by the SEC; or
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The director has no other material relationship with the
Corporation, either directly or as a partner, shareholder or
officer of an organization that has a relationship with the
Corporation.
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Thomas W. Swidarski does not meet the aforementioned
independence standards because he is the President and Chief
Executive Officer, and is an employee of, the Corporation. The
Corporations director independence standards are available
on the Corporations web site at http://www.diebold.com or
by written request to the Corporate Secretary.
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COMMUNICATIONS WITH DIRECTORS
In accordance with the NYSEs corporate governance
standards, the Corporations non-management directors meet
at regularly scheduled executive sessions without management
present. The Corporations Chairman of the Board, John N.
Lauer, is an independent director and presides at these
sessions. Shareholders and interested parties may communicate
with our committee chairs or with our non-management directors
as a group, by sending an email to:
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Audit Committee auditchair@diebold.com
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Board Governance Committee bdgovchair@diebold.com
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Compensation Committee compchair@diebold.com
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Directors nonmanagmentdirectors@diebold.com
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Communication may also be directed in writing to such person or
group at Diebold, Incorporated, Attention: Corporate Secretary,
5995 Mayfair Road, P.O. Box 3077, North Canton, Ohio
44720-8077.
The Board has approved a process for handling communications
received by the Corporation and addressed to non-management
members of the Board. Under that process, the Corporate
Secretary will review all such communications and determine
whether such communications require immediate attention. The
Corporate Secretary will forward such communications, or a
summary of such communications, to the appropriate director or
directors. A majority of the independent directors of the Board
approved the above-described process for determining which
communications are forwarded to various members of the Board.
BUSINESS ETHICS POLICY
All of the directors, executive officers and employees of the
Corporation are required to comply with certain policies and
protocols concerning business ethics and conduct, which we refer
to as our Business Ethics Policy. The Business
Ethics Policy applies not only to the Corporation, but also to
all of those domestic and international companies in which the
Corporation owns or controls a majority interest. The Business
Ethics Policy describes certain responsibilities that the
directors, executive officers and employees have to the
Corporation, to each other and to the Corporations global
partners and communities including, but not limited to,
compliance with laws, conflicts of interest, intellectual
property and the protection of confidential information. The
Business Ethics Policy is available on the Corporations
web site at http://www.diebold.com or by written request to the
Corporate Secretary.
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DIRECTOR COMMITTEES AND COMPOSITION
During 2006, the Board held six meetings. All of the current
directors of the Corporation attended 75% or more of the
aggregate of all meetings of the Board and the Board committees
on which they served during the period. The Board has five
standing committees: Audit Committee, Board Governance
Committee, Compensation Committee, Investment Committee and
Information Technology Oversight Committee. Below is a summary
of our committee structure and membership information during
2006:
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Mr. Connor did not stand for re-election at our 2006 Annual
Meeting and thereby ceased being a member of the Board and the
Compensation Committee as of April 27, 2006. |
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Mr. Crandall stepped down as Chair of the Investment
Committee on December 13, 2006. |
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Mr. Massy stepped down as Chair of the Audit Committee on
October 5, 2006. In addition, Mr. Massy has announced
his retirement from the Board as of the 2007 Annual Meeting of
Shareholders. |
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Mr. Wallace succeeded Mr. Massy as Chair of the Audit
Committee on October 5, 2006. |
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Mr. Weber succeeded Mr. Crandall as Chair of the
Investment Committee on December 13, 2006. |
Audit
Committee
The current members of the Audit Committee, which is a
separately-designated standing audit committee established in
accordance with Section 3(a)(58)(A) of the Securities
Exchange Act of 1934, are Henry D. G. Wallace, Chair, Louis V.
Bockius III, Richard L. Crandall, William F. Massy, Eric J.
Roorda and Alan J. Weber. All members of the committee are
independent. The committee met in person or telephonically
[ten] times during 2006, and had informal communications
between themselves and management, as well as with the
Corporations independent auditors, at various other times
during the year. The Board has determined that
Messrs. Massy, Wallace and Weber are audit committee
financial experts. The committees functions are described
below under Audit Committee Report. The
committees current charter is available on the
Corporations web site at
http://www.diebold.com
or by written request to the Corporate Secretary.
Board
Governance Committee
The current members of the Board Governance Committee are Gale
S. Fitzgerald, Chair, Louis V. Bockius III, Phillip B.
Lassiter and John N. Lauer. All members of the committee are
independent. The committee met [three] times during 2006.
The committees functions include
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reviewing the qualifications of potential director candidates
and making recommendations to the Board to fill vacancies or to
expand the size of the Board, when appropriate. The committee
also makes recommendations as to the composition of the various
committees of the Board and as to the compensation paid to the
directors for their services on the Board and on Board
committees. The committees current charter is available on
the Corporations web site at http://www.diebold.com or by
written request to the Corporate Secretary.
Compensation
Committee
The current members of the Compensation Committee are Phillip B.
Lassiter, Chair, Phillip R. Cox, Gale S. Fitzgerald and John N.
Lauer. The committee met [five] times during 2006. The
committee administers the Corporations executive
compensation program. The role of the committee is to oversee
the Corporations compensation plans and policies,
administer its stock plans (including reviewing and approving
equity grants to executive officers) and annually review and
approve all compensation decisions relating to executive
officers. The committee also assesses achievement of corporate
and individual goals by the executive officers under the
Corporations annual and long-term incentive plans. The
committee reviews the management succession plan and proposed
changes to any benefit plans of the Corporation such as
retirement plans, deferred compensation plans and 401(k) plans.
The committees current charter is available on the
Corporations web site at http://www.diebold.com or by
written request to the Corporate Secretary.
Investment
Committee
The current members of the Investment Committee are Alan J.
Weber, Chair, Phillip R. Cox, William F. Massy, Eric J. Roorda
and Henry D. G. Wallace. The committee met one time in 2006. The
committees functions include establishing the investment
policies, including asset allocation, for the Corporations
cash, short-term securities and retirement plan assets,
overseeing the management of those assets, ratifying fund
managers recommended by management and reviewing at least
annually the investment performance of the Corporations
retirement plans and 401(k) plans to assure adequate and
competitive returns. The committees current charter is
available on the Corporations web site at
http://www.diebold.com or by written request to the Corporate
Secretary.
Information
Technology Oversight Committee
The current members of the Information Technology Oversight
Committee are Richard L. Crandall, Chair, Gale S. Fitzgerald,
William F. Massy and Alan J. Weber. The committee met in person
or telephonically [six] times. The committees
functions include overseeing and providing guidance to
management with respect to major information technology-related
projects and decisions and advising the Board on information
technology-related matters facing the Corporation. The
committees current charter is available on the
Corporations web site at http://www.diebold.com or by
written request to the Corporate Secretary.
2006 COMPENSATION OF NON-EMPLOYEE DIRECTORS
[TO BE PROVIDED.]
CONSIDERATION OF DIRECTOR NOMINEES
Shareholder
Nominees
The policy of the Board Governance Committee is to consider
properly submitted shareholder nominations for candidates for
membership on the Board as described below under
Identifying and Evaluating Nominees for Directors.
In evaluating such nominations, the Board Governance Committee
seeks to achieve a balance of knowledge, experience and
capability on the Board and to address the membership criteria
set forth below under Director Qualifications. Any
shareholder nominations proposed for consideration by the Board
Governance Committee should include (1) complete
information as to the identity and qualifications of the
proposed nominee, including name, address, present and prior
business
and/or
professional affiliations, education and experience, and
particular fields of expertise, (2) an indication of the
nominees consent to serve as a director of the Corporation
if elected, and (3) the reasons why, in the opinion of the
recommending shareholder, the proposed nominee is qualified and
suited to be a director of the Corporation, and should be
addressed to Diebold, Incorporated, 5995 Mayfair Road, P.O.
Box 3077, North Canton, Ohio
44720-8077,
Attention: Corporate Secretary. See also Proposals of
Shareholders on page [30] of this Proxy Statement.
Director
Qualifications
In evaluating director-nominees, the Board Governance Committee
considers such factors as it deems
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appropriate, consistent with the Corporations Corporate
Governance Guidelines and other criteria established by the
Board. The Board Governance Committees goal in selecting
directors for nomination to the Board is generally to seek to
create a well-balanced team that combines diverse experience,
skill and intellect of seasoned directors in order to enable the
Corporation to pursue its strategic objectives. The Board
Governance Committee has not reduced the qualifications for
service on the Corporations Board to a checklist of
specific standards or specific, minimum qualifications, skills
or qualities. Rather, the Corporation seeks, consistent with the
vacancies existing on the Corporations Board at any
particular time and the interplay of a particular
candidates experience with the experience of other
directors, to select individuals whose business experience,
knowledge, skills, diversity, integrity, and global experience
would be considered a desirable addition to the Board and any
committees thereof. In addition, the Board Governance Committee
annually conducts a review of incumbent directors using the same
criteria as outlined above, in order to determine whether a
director should be nominated for re-election to the Board.
The Board Governance Committee makes determinations as to
director selection based upon the facts and circumstances at the
time of the receipt of the director candidate recommendation.
Applicable considerations include (1) whether the Board
Governance Committee is currently looking to fill a new position
created by an expansion of the number of directors, or a vacancy
that may exist on the Board, (2) whether the current
composition of the Board is consistent with the criteria
described in the Corporations Corporate Governance
Guidelines, (3) whether the candidate submitted possesses
the qualifications that are generally the basis for selection
for candidates to the Board, and (4) whether the candidate
would be considered independent under the rules of the NYSE and
the Corporations standards with respect to director
independence. Final approval of any candidate will be determined
by the full Board. A copy of the Corporations Corporate
Governance Guidelines is available on the Corporations web
site at http://www.diebold.com or by written request to the
Corporate Secretary.
Identifying
and Evaluating Nominees for Directors
The Board Governance Committee utilizes a variety of methods for
identifying and evaluating nominees for director. The Board
Governance Committee regularly reviews the appropriate size of
the Board and whether any vacancies on the Board are expected
due to retirement or otherwise. In the event that vacancies are
anticipated, or otherwise arise, the Board Governance Committee
considers various potential candidates for director. Candidates
may come to the attention of the Board Governance Committee
through current Board members, professional search firms,
shareholders or other persons. As described above, the Board
Governance Committee considers properly submitted shareholder
nominations for candidates for the Board. Following verification
of the recommending shareholders status, recommendations
are considered by the Board Governance Committee at a regularly
scheduled meeting.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER
PARTICIPATION
The members of the Compensation Committee during the year ended
December 31, 2006 were Phillip B. Lassiter, Chair, Phillip
R. Cox, Gale S. Fitzgerald and John N. Lauer. In addition, prior
to his decision not to stand for re-election at the
Corporations 2006 Annual Meeting, Christopher M. Connor
was also a member of the Compensation Committee. No officer or
employee of the Corporation served on the Compensation Committee
during such period.
PROPOSAL NO. 1:
ELECTION OF DIRECTORS
The Board recommends that its ten nominees for director be
elected at the Annual Meeting, each to hold office for a term of
one year from the date of the Annual Meeting and until the
election and qualification of a successor. In the absence of
contrary instruction, the Proxy Committee will vote the proxies
for the election of the ten nominees. All director-nominees are
presently members of the Board. A substantial majority of the
director-nominees are independent as required by the corporate
governance standards of the NYSE. In addition, it is expected
that all director-nominees attend the Annual Meeting unless
there are extenuating circumstances for nonattendance. All ten
directors standing for re-election attended the 2006 Annual
Meeting.
If for any reason any director-nominees are not available for
election when the election occurs, the designated proxies, at
their option, may vote for substitute nominees recommended by
the Board. Alternatively, the Board may reduce the number of
director-nominees. The Board has no reason to believe that any
director-nominee will be unavailable for election when the
election occurs.
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THE BOARD RECOMMENDS A VOTE FOR THE ELECTION OF ITS
TEN NOMINEES AS DIRECTORS.
The
Director-Nominees are:
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Name and Age as of
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Position, Principal Occupation, Business Experience Last
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the Annual Meeting
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Five Years and Directorships
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Louis V. Bockius III Director since: 1978 Age 71
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Retired Chairman, Bocko
Incorporated, North Canton, Ohio; Prior Chairman,
Bocko Incorporated, North Canton, Ohio (Plastic Injection
Molding).
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Phillip R. Cox Director since: 2006 Age 59
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President and Chief Executive Officer, Cox Financial Corporation, Cincinnati, Ohio (Financial Planning and Wealth Management Services). Director of Cincinnati Bell Inc., Duke Energy Corporation and The Timken Company.
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Richard L. Crandall Director since: 1996 Age 63
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Managing Partner, Aspen Partners LLC, Aspen, Colorado (Private Equity); Chairman, Enterprise Software Roundtable, Aspen, Colorado (CEO Roundtable for Software Industry); Prior Non-executive Chairman of the Board, Giga Information Group, Inc., Cambridge, Massachusetts (Global Technology Advisory Firm). Director of Dreman Claymore Dividend & Income
Fund and Novell, Inc.
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Gale S. Fitzgerald Director since: 1999 Age 56
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Director, TranSpend, Inc., Palm Bay, Florida (Total Spend Optimization); Prior President and CEO, QP Group, Inc., Parsippany, New Jersey (Procurement and Supply Solutions); Director of Health Net, Inc.
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Name and Age as of
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Position, Principal Occupation, Business Experience Last
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the Annual Meeting
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Five Years and Directorships
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Phillip B. Lassiter Director since: 1995 Age 63
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Retired Chairman of the Board and Chief Executive Officer, Ambac Financial Group, Inc., New York, New York (Financial Guarantee Insurance Holding Company). Director of Ambac Financial Group, Inc.
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John N. Lauer Director since: 1992 Age 68
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Non-executive Chairman of the
Board, Diebold, Incorporated, Canton, Ohio; Retired Chairman of
the Board, Oglebay Norton Co., Cleveland, Ohio;
Prior Chairman of the Board and Chief Executive
Officer; President, Oglebay Norton Co., Cleveland, Ohio
(Industrial Minerals)..
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Eric J. Roorda Director since: 2001 Age 56
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President, Procomp
Agropecuária Ltda, São Paulo, Brazil (Agribusiness);
Prior Chairman of the Board and President, Procomp
Amazônia Indústria Eletronica, S.A., São Paulo,
Brazil (Banking and Electoral Automation).
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Thomas W. Swidarski Director since: 2006 Age 48
|
|
President and Chief Executive
Officer, Diebold, Incorporated, Canton, Ohio; Prior
President and Chief Operating Officer; Senior Vice President,
Global Financial Self-Service; Senior Vice President, Strategic
Development & Global Marketing; Vice President, Global
Marketing, Diebold, Incorporated, Canton, Ohio.
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8
|
|
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Name and Age as of
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Position, Principal Occupation, Business Experience Last
|
the Annual Meeting
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Five Years and Directorships
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Henry D. G. Wallace Director since: 2003 Age 61
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Former Group Vice President and Chief Financial Officer, Ford Motor Company (Automotive Industry). Director of Hayes Lemmerz International Inc., Ambac Financial Group, Inc. and Lear Corporation.
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Alan J. Weber Director since: 2006 Age 57
|
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Retired Chairman and Chief
Executive Officer, U.S. Trust Corporation, New York, New
York (Financial Services Business); Prior Vice
Chairman and Chief Financial Officer, Aetna Inc., Hartford,
Connecticut (Health Benefits Provider).
|
BENEFICIAL OWNERSHIP OF SHARES
To the knowledge of the Corporation, no person beneficially
owned more than five percent of the outstand-
ing Common Shares as of December 31, 2006.
SECURITY OWNERSHIP OF DIRECTORS AND MANAGEMENT
[TO BE PROVIDED.]
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING
COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934
requires the Corporations directors and executive
officers, and persons who own more than 10% of the
Corporations Common Shares, to file with the SEC reports
of ownership of the Corporations securities on Form 3
and changes in reported ownership on Form 4 or Form 5.
Such directors, executive officers and 10% shareholders are also
required by SEC rules to furnish the Corporation with copies of
all Section 16(a) forms they file.
Based solely upon a review of the reports furnished to the
Corporation, or written representations from reporting persons
that all reportable transactions were reported, the Corporation
believes that during the year ended December 31, 2006, the
Corporations directors, executive officers and 10%
shareholders timely filed all reports they were required to file
under Section 16(a).
[EXECUTIVE
COMPENSATION TO BE PROVIDED.]
REPORT OF AUDIT COMMITTEE
As noted above, the Audit Committee is comprised of Henry D. G.
Wallace, Chair, Louis V. Bockius III, Richard L.
Crandall, William F. Massy, Eric J. Roorda and Alan J. Weber.
Each member of the committee is independent as defined in
Section 303A.02 of the NYSE corporate governance standards.
The primary duties and responsibilities of the committee are as
follows: (a) to monitor the adequacy of the
Corporations financial reporting process and systems of
internal controls regarding finance, accounting and legal
compliance; (b) to monitor the independence and performance
of the Corporations outside auditors and internal auditing
department; and (c) to provide an avenue of communication
among the outside auditors, management, the internal audit
organization and the Board. The Board has
9
adopted an Audit Committee Charter, which is available on the
Corporations web site at
http://www.diebold.com
or by written request to the Corporate Secretary.
The Audit Committee has reviewed and discussed with the
Corporations management and KPMG LLP, the
Corporations independent auditors, the audited financial
statements of the Corporation contained in the
Corporations Annual Report to Shareholders for the year
ended December 31, 2006. The Audit Committee has also
discussed with the Corporations independent auditors the
matters required to be discussed pursuant to SAS No. 61
(Codification of Statements on Auditing Standards,
Communication with Audit Committees), as amended, as
adopted by the Public Company Accounting Oversight Board in
Rule 3200T.
The Audit Committee has received and reviewed the written
disclosures and the letter from KPMG LLP required by
Independence Standards Board Standard No. 1 (titled,
Independence Discussions with Audit Committees), as
adopted by the Public Company Accounting Oversight Board in
Rule 3600T, and has discussed with KPMG LLP its
independence. The Audit Committee has also considered whether
the provision of information technology services and other
non-audit services to the Corporation by KPMG LLP is compatible
with maintaining its independence.
Based on the review and discussions referred to above, the Audit
Committee recommended to the Board of Directors that the audited
financial statements be included in the Corporations
Annual Report on
Form 10-K
for the fiscal year ended December 31, 2006 filed with the
SEC.
The foregoing report was submitted by the Audit Committee of the
Board and shall not be deemed to be soliciting
material or to be filed with the Commission or
subject to Regulation 14A promulgated by the Commission or
Section 18 of the Securities Exchange Act of 1934.
The Audit
Committee:
Henry D. G. Wallace, Chair
Louis V. Bockius III
Richard L. Crandall
William F. Massy
Eric J. Roorda
Alan J. Weber
PROPOSAL NO. 2:
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
KPMG LLP acted as the Corporations independent auditors
during the past fiscal year, and has so acted since 1965.
The Audit Committee has again appointed KPMG LLP to examine the
accounts and other records of the Corporation for the fiscal
year ending December 31, 2007. The Board will present at
the Annual Meeting a proposal that such appointment be ratified.
Should the shareholders fail to ratify the appointment, the
Audit Committee will reconsider its selection.
KPMG LLP has no financial interest, direct or indirect, in the
Corporation or any subsidiary.
A representative of KPMG LLP is expected to be present at the
annual meeting to make a statement if he or she desires to do so
and to respond to appropriate questions.
Audit and
Non-Audit Fees
The following table shows the fees billed to the Corporation for
professional audit and other services provided by KPMG LLP for
fiscal 2006 and 2005.
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2006
|
|
|
2005
|
|
|
Audit
Fees1
|
|
$
|
2,942,450
|
|
|
$
|
2,334,700
|
|
Audit-Related
Fees2
|
|
|
552,630
|
|
|
|
564,870
|
|
Tax
Fees3
|
|
|
894,030
|
|
|
|
755,095
|
|
All Other
Fees4
|
|
|
0
|
|
|
|
0
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
$
|
4,389,110
|
|
|
$
|
3,654,665
|
|
|
|
|
|
|
|
|
|
|
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1 |
|
Audit Fees consist of fees billed for professional
services rendered for the audit of the Corporations annual
financial statements and the review of the interim financial
statements included in quarterly reports and services that are
normally provided by KPMG LLP in connection with statutory and
regulatory filings. |
10
|
|
|
2 |
|
Audit-Related Fees consist of fees billed primarily
for employee benefit plan audits and other attestation services. |
|
3 |
|
Tax Fees consist of fees billed for professional
services rendered for tax compliance, tax advice and tax
planning, both domestic and international. These services
include assistance regarding federal, state and international
tax compliance, acquisitions and international tax planning. |
|
4 |
|
All Other Fees consist of fees billed for those
services not captured in the audit, audit-related and tax
categories. The Corporation generally does not request such
services from the independent auditors. |
Policy on
Audit Committee Pre-Approval of Audit and Permissible Non-Audit
Services of Independent Auditors
Consistent with SEC policies regarding auditor independence, the
Audit Committee has responsibility for appointing, setting
compensation and overseeing the work of the Corporations
independent auditors. In recognition of this responsibility, the
Audit Committee has established a policy to pre-approve all
audit and non-audit services provided by the independent
auditors.
These services may include audit services, audit-related
services, tax services and other services. Pre-approval is
generally provided for and any pre-approval is detailed as to
the particular service or category of services and is generally
subject to a specific budget. The Audit Committee has delegated
pre-approval authority to Henry D. G. Wallace, Chair of the
Audit Committee, when expedition of services is necessary,
provided that Mr. Wallace must report any decisions to
pre-approve to the full Audit Committee at its next scheduled
meeting. None of the services rendered by the independent
auditors under the categories Audit Related
Fees, Tax Fees and All Other Fees
described above were approved by the Audit Committee after
services were rendered pursuant to the de minimis exception
established by the Commission.
THE BOARD RECOMMENDS A VOTE FOR RATIFICATION OF
THE APPOINTMENT OF AUDITORS.
PROPOSAL NO. 3:
APPROVAL OF AMENDMENTS TO THE AMENDED CODE OF REGULATIONS
The Board of Directors unanimously recommends that the
shareholders approve amendments to the Corporations
Amended Code of Regulations described below. The proposed
amendments are separated below into four subproposals to allow
shareholders to focus and vote on each significant change. Each
subproposal will be voted on separately, and the adoption or
rejection of one subproposal will not affect the adoption or
rejection of another subproposal. The proposed amendments are
incorporated in the Amended and Restated Code of Regulations, a
copy of which is attached as Appendix A and marked to show
the proposed changes. These changes include:
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(a)
|
Modernization
and Clarification of Existing Code
|
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Allowing the Board to determine that the annual meeting and
any special meetings of shareholders (including any adjournments
thereof) may be held at any time and place designated by the
Board, and may be held by means of communications equipment (for
example, over the internet). The existing Code
contemplates that meetings of shareholders will occur at the
principal office of the Corporation or at such other
place as may be order by the Board, and shall
generally be held on the first Monday in April.
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Providing that, in determining whether a quorum is present
for a meeting of shareholders, shareholders may be present in
person, by proxy or through the use of electronic communications
equipment (for example, internet webcast,
etc.). The existing Code, in determining whether
a quorum is present, does not provide for presence through the
use of electronic communications equipment.
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Permitting shareholders to appoint a proxy using any form of
modern verifiable communications (for example, electronic mail
or telephonic transmission). The existing Code
requires that a proxy be written.
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Providing that the presiding officer (typically the Chairman)
will determine the order of business. The
existing Code has a section prescribing the order of business.
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|
Allowing notice of special meetings of the Board to be given
upon one twenty-four hours notice and given by personal
notice, mail, telegram, telephone, telex, facsimile, electronic
mail or similar medium of communication. The
existing Code does not allow for notice of
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11
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|
|
a special meeting to be given by fax or
e-mail and
provides for lengthier notice requirements depending upon the
medium of communication.
|
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|
Allowing participation in meetings of the Board or any
committees thereof through the use of any communications
equipment. The existing Code does not address the
participation in meetings of the Board through the use of
communications equipment.
|
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|
Providing that compensation of the officers of the
Corporation is to be fixed by the Compensation
Committee. The existing Code provides that
compensation of the officers of the Corporation is to be fixed
by the Executive Committee.
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|
Providing that the Board may from time to time create
committees (other than only the Executive
Committee). The existing Code only provides for
the appointment of an Executive Committee.
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Clarifying the requirement that a Director be a shareholder
of the Corporation, allowing a Director to become a shareholder
promptly following appointment or
election. The existing Code requires each
Director to be a shareholder.
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Expanding the time to 60 days within which the Board may
set a record date and within which notice of the annual meeting
or any special meeting of shareholders must be given. The
minimum notice period is also shortened to seven
days. The existing Code provided for a record
date not more than 45 days before the applicable meeting
date, and required notice of a special meeting of shareholders
be given not more than 45 days nor less than 10 days
before such meeting.
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Providing for the existence of a Chief Executive Officer and
Chief Financial Officer. The existing Code did
not specifically provide for a Chief Executive Officer or Chief
Financial Officer.
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Allowing for the Chairman of the Board or the Chief Executive
Officer to call a special meeting of
shareholders. The existing Code only allowed a
special meeting to be called by the President, a majority of the
Board of Directors, the Executive Committee or when requested by
the holders of a majority of the shares of the corporation.
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Making minor non-substantive changes to the existing
Code. These changes would correct typographical
errors, eliminate masculine pronouns and conform certain words
and phrases with the words and phrases used elsewhere in the
amended Code.
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(b)
|
A New
NYSE Requirement Regarding Uncertificated Shares
|
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|
|
Clarifying that the Corporation may issue uncertificated
shares (beginning January 1, 2008, NYSE will require all
listed companies to allow for uncertificated
shares). The existing Code does not specifically
provide for uncertificated shares.
|
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(c)
|
Indemnification
of Officers and Directors
|
|
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|
Providing for the advancement of expenses in connection with
claims and suits brought against officers and Directors and
requiring the indemnification of any such officers and Directors
to the fullest extent allowed by law. The
existing Code does not provide for advancement of expenses or
indemnification to the fullest extent allowed by law.
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(d)
|
Notice of
Shareholder Proposals
|
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|
Setting forth the period in which a shareholder must provide
notice to the Corporation in order to submit a proposal for
consideration at a meeting or in order to nominate Directors for
election to the Board. The existing Code contains
no time limitations on a shareholders ability to bring
business before a meeting or to nominate Directors
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(e)
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Permitting
the Board to Amend the Code to the Extent Permitted by
Law
|
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Allowing the Board to amend the Code to the extent permitted
by Ohio law. The existing Code provides for
amendments only by the affirmative vote of two-thirds of the
Common Shares. The proposed change would allow the Board to
amend the Code if it does not impair shareholder rights.
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THE BOARD
RECOMMENDS A VOTE FOR THE APPROVAL OF
AMENDMENTS TO THE AMENDED CODE OF REGULATIONS.
EXPENSES OF SOLICITATION
The cost of soliciting the proxies will be paid by the
Corporation. In addition to solicitation by mail, some of the
Corporations directors, officers and employees, without
extra compensation, may conduct additional solicitations by
telephone, facsimile and personal interviews. The Corporation
will also enlist, at its own cost, the assistance of banks,
bankers and brokerage houses in additional solicitations of
proxies and proxy authorizations, particularly from those of
their clients or customers whose shares are not registered in
the clients or customers
12
own names. Brokers, bankers, etc., will be reimbursed for
out-of-pocket
and reasonable clerical expenses incurred in obtaining
instructions from beneficial owners of the Common Shares. It is
estimated that the expense of such special solicitation will be
nominal. In addition, Georgeson Shareholder Communications Inc.,
New York, New York, has been retained to assist in the
solicitation of proxies for an estimated fee of $7,000.
PROPOSALS OF SHAREHOLDERS
The Corporation must receive by November 17, 2007, any
proposal of a shareholder intended to be presented at the 2007
Annual Meeting of Shareholders of the Corporation (the
2007 Meeting) and to be included in the
Corporations proxy, notice of meeting and proxy statement
related to the 2007 Meeting pursuant to
Rule 14a-8
under the Securities Exchange Act of 1934 (the Exchange
Act). Such proposals should be submitted to the Secretary
of the Corporation by certified mail, return receipt requested.
Proposals of shareholders submitted outside the processes of
Rule 14a-8
of the Exchange Act in connection with the 2007 Meeting
(non-Rule 14a-8
Proposals) must be received by the Corporation by
January 31, 2008 or such proposals will be considered
untimely under
Rule 14a-4(c)
of the Exchange Act. The Corporations proxy related to the
2007 Meeting will give discretionary authority to the Proxy
Committee to vote with respect to all
non-Rule 14a-8
Proposals received by the Corporation after January 31,
2008.
OTHER MATTERS
The Corporation is not aware of any matters to be presented at
the Annual Meeting other than the matters set forth herein.
Should any other matters be presented for a vote of the
shareholders, the proxy in the enclosed form confers
discretionary voting authority upon the Proxy Committee. In
accordance with the provisions of the General Corporation Law of
the State of Ohio, the Board has appointed inspectors of
elections to act at the Annual Meeting.
By Order of the Board of Directors
WARREN W. DETTINGER
Vice President, General Counsel and Secretary
Canton, Ohio
March 16, 2007
THE ANNUAL REPORT OF DIEBOLD, INCORPORATED FOR THE
YEAR ENDED DECEMBER 31, 2006 WAS MAILED TO ALL
SHAREHOLDERS ON OR ABOUT MARCH 16, 2007.
13
APPENDIX A
REVISED
2/XX/07
AMENDED
AND
RESTATED
CODE OF REGULATIONS
OF
DIEBOLD,
INCORPORATED
ARTICLE I
ISSUANCE
AND TRANSFER OF SHARES
Section 1
Certificates:
Registrar and Transfer Agent
Each shareholder of this corporation whose shares have
been fully paid up shall be entitled to a certificate or
certificates showing the number of shares registered in his name
on the books of the corporation. Each certificate shall be
issued in numerical order and shall be signed by the President
or a vice President and the Secretary or an Assistant Secretary,
and if at any time required by the Board of Directors, shall be
countersigned by any Registrar and Transfer Agent that may be
designated and appointed by the Board of Directors. A full
record of each certificate as issued shall be kept by the
Secretary or by the Registrar and Transfer Agent. No
certificates for fractional shares need be issued by the
Corporation unless the issuance thereof shall be affirmatively
ordered by the Board of Directors at any time. In lieu of any
such certificates for fractional shares, scrip or warrants of
ownership of fractional shares may be issued, upon such terms as
may from time to time be prescribed by the Board of
Directors.
The
Board of Directors shall have authority to make such rules and
regulations as it deems expedient concerning the issuance,
transfer and registration of certificates for shares and the
shares represented thereby. The Board of Directors may at any
time, by Resolution, provide for the opening of transfer books
for the making and registration of transfers of shares of this
corporation in any State of the United States or in any foreign
country, and may employ and appoint and remove, at discretion,
any agent or agents to keep the records of its shares or to
transfer or to register shares, or to perform all of said
functions, at any place that the Board of Directors may deem
advisable.
Section 2
Transfers of Shares
Transfers of Shares shall be made only on the books of the
corporation at the office thereof, or at the office of any
Registrar and Transfer Agent that may at any time be appointed
by the Board of Directors for that purpose, upon surrender of
the certificates
(or
other appropriate evidence if shares are
uncertificated)
to be transferred, properly
assigned, evidencing the number of shares so transferred.
Certificates so surrendered shall be cancelled and attached to
the stubs corresponding thereto in the stock certificate book,
and notations of such cancellation made in proper books kept by
the corporation or by such Registrar and Transfer Agent.
Section 3
Record Date and Closing Transfer Books
The Board of Directors may fix a date, which shall not be a past
date and which shall not be more than
forty-fivesixty
days preceding the date of any meeting of shareholders, or the
date fixed for payment of any dividend or distribution, or the
date for the allotment of rights, or (subject to contract rights
with respect thereto) the date when any change or conversion or
exchange of shares shall be made or go into effect, or the date
as of which written consents, waivers or releases are to be
obtained from shareholders under any applicable provisions of
law, or the date when or prior whereto any rights or powers are
to be exercised by shareholders, as a record date for the
determination of the shareholders entitled to notice of and to
vote at any such meeting or any adjournments thereof, or
entitled to receive payment of any such dividend or
distribution, or to receive any such allotment of rights, or to
exercise rights in respect of any such change, conversion or
exchange of shares, or to execute such consents, waivers or
releases, or to exercise any such rights or powers of
shareholders; and in any such case, only shareholders of record
at the date so fixed shall be entitled to notice of and to vote
at such meeting, or any adjournments thereof, or to receive
payment of any such dividend or distribution, or to receive any
such allotment of rights, or to exercise any such rights or
powers, or to execute such consents, waivers or releases, as the
case may be, notwithstanding any transfer of any shares on the
books of the corporation after any record date fixed as
A-1
aforesaid. The Board of Directors may close the books of the
corporation against transfers of shares during the whole or any
part of said period, including the time of any such meetings of
shareholders or any adjournments thereof.
Section 4
Registrar and Transfer Agent
The Board of Directors may at any time, by Resolution,
provide for the opening of transfer books for the making and
registration of transfers of shares of this corporation in any
State of the United States or in any foreign country, and may
employ and appoint and remove, at discretion, any agent or
agents to keep the records of its shares or to transfer or to
register shares, or to perform all of said functions, at any
place that the Board of Directors may deem advisable.
Section 5 Lost, Destroyed or
Mutilated Certificates
If any Certificate of shares of this corporation shall become
worn, defaced or mutilated, the Directors, upon production and
surrender thereof, may order the same cancelled and a new
certificate issued in lieu thereof. If any such certificate be
lost
,
stolen
or destroyed, the Directors, upon the
furnishing of such evidence as shall be satisfactory to them of
such
loss
,
stealing
or destruction, and upon the giving of such
indemnity as they shall deem satisfactory, may order a new
certificate to be issued in lieu of such
lost
,
stolen
or destroyed certificate to the person last
appearing upon the books of the corporation to be the owner of
such
lost
,
stolen
or destroyed certificate.
ARTICLE II
MEETINGS
OF SHAREHOLDERS
Section 1
Annual Meeting
The Annual Meeting of the Shareholders of this corporation shall
be held
at the principal office of the corporation at
Canton, Ohio, or at such
othersuch
time and
place
,
within or without the State of Ohio
as may be ordered by
the Board of Directors by resolution or by the written order of
a majority of the directors and designated in the notice of such
meeting, on the first Monday in April of each year at
1:00 p.m. or at such other hour as may be ordered and
designated in the written notice of such meeting. If such day be
a legal holiday, then such meeting shall be held at the same
hour upon the day next following which is not a legal
holiday.
,
as may be designated by the Board of Directors or, in the
absence of a designation by the Board of Directors, the Chairman
of the Board of Directors, the Chief Executive Officer, the
President or the Secretary, and stated in the notice of meeting.
The Board of Directors may postpone and reschedule any
previously scheduled annual meeting of the shareholders. The
Board of Directors may also determine that the Annual Meeting
shall not be held at any physical place, but instead may be held
solely by means of communications equipment that enables the
shareholders (and proxyholders) to participate in the meeting
and to vote on matters submitted to the shareholders, including
an opportunity to read or hear the proceedings of the meeting
and to speak or otherwise participate in the proceedings
contemporaneously with other participants. Any shareholder using
communications equipment will be deemed present in person at the
meeting whether the meeting is to be held at a designated place
or solely by means of communications equipment. The Board of
Directors may adopt guidelines and procedures for the use of
communications equipment in connection with a meeting of
shareholders to permit the corporation to verify that a person
is a shareholder or proxyholder and to maintain a record of any
vote or other action.
Section 2
Special Meetings
Special meetings of shareholders may be called by the
President or by the Board of Directors or by written order of a
majority of the Directors or by the Executive Committee, if
there be one, and shall be called as expressly provided in the
Articles of Incorporation or by the President, the Vice
President, or the Secretary, when requested in writing by the
holders of a majority of the shares of the corporation at the
time entitled to exercise voting power in the election of
Directors; or special meetings may be held at any time when all
of the
shareholdersSpecial
meetings of shareholders may be called by the Chairman of the
Board, the Chief Executive Officer, the President or by the
Board of Directors or by written order of a majority of the
Directors or by the Executive Committee, if there be one, or by
the Chairman of the Board, the Chief Executive Officer, the
President, the Vice President, or the Secretary, when requested
in writing by the holders of a majority of the shares of the
corporation at the time
entitled to exercise voting
powers upon the question or questions to be submitted at
such meeting are present in person or by proxy and consent in
writing thereto.
power
in the election of Directors.
No such special
meeting shall be held elsewhere than at the principal office of
the corporation
ornor
outside the
A-2
State of Ohio unless so ordered by a resolution of the Board of
Directors or by the written order of all the Directors
designating the place of such
meeting
or designating that the meeting will be held by means of
communications equipment
.
Section 3
Notice of Meetings
A written or
printedWritten
notice of every annual or special meeting of shareholders,
stating the time when and place where the same is to be
held,
andif
any,
the purpose or purposes thereof,
shall
be served upon or
mailedand
the means, if any, by which shareholders can be present and vote
at the meeting through the use of communications equipment,
shall be given
to each shareholder of record
entitled to vote at such meeting or to receive notice
thereof,
not more than forty-five (45) days nor
less than ten
(10
either by personal delivery or by mail, overnight delivery
service, or any other means of communication authorized by the
shareholder to whom the notice is given, not more than sixty
(60) days nor less than seven (7
) days before
such meeting. If
mailed
or sent by overnight delivery service
, the notice
shall be directed to a shareholder at his address last appearing
upon the records of the corporation.
If
sent by other means of communication authorized by the
shareholder, the notice shall be sent to the address furnished
by the shareholder for such transmissions.
In the
event of the transfer of shares after notice has been given, and
prior to the holding of the meeting, it shall not be necessary
to notify the transferee; and if any meeting is adjourned to
another time or place, no further notice as to such adjourned
meeting need be given other than by announcement at the meeting
at which such adjournment is taken, even though such adjournment
be taken for want of a quorum. Whenever notice of any such
meeting shall have been
mailedprovided
as hereby required, failure of delivery thereof to any
shareholder shall not invalidate or affect any annual or special
meeting or any proceedings had or action taken thereat. Any
share-
holdershareholder
may, in writing, waive any notice hereby required.
Section 4
Quorum
Except as otherwise expressly provided in the
corporations
Articles of
Incorporation
,
as amended (the Articles of
Incorporation)
, the shareholders present in
person
,
by proxy,
or by
proxy
the
use of communications equipmen
t at any meeting held
for the determination of the number of Directors or the election
of Directors, or for consideration and action upon reports
required to be laid before such meeting, shall constitute a
quorum for the purpose of transacting such business as
aforesaid; but at any meeting of shareholders called for any
other purpose, or for consideration of and action upon any
matters other than those herein- before mentioned, the presence
in
person
,
by proxy,
or by
proxythe
use of communications equipment
of holders of a
majority in number of shares issued and outstanding and entitled
to exercise voting power at such meeting, shall be necessary to
constitute a quorum for the transaction of such
business.
If
no
Whether or not a
quorum
beis
present at any meeting, the shareholders present in
person
or,
by
proxy
,
or by the use of communications equipment
, by the
vote of a majority of the voting power represented by those so
present, may adjourn the meeting to a time fixed by such vote
without other notice than the announcement made following the
vote.
Section 5
ProxiesVoting
A shareholder may, by written proxy or power of
attorney, authorize another person or persons to vote for him at
any or all meetings of shareholders. Such proxy must be filed
with the Secretary or an Assistant Secretary of the corporation
before the person authorized thereby can vote thereunder. Such
proxy, if so expressed therein, may continue in force,
unless sooner revoked by written notice given by the shareholder
executing the same for such period as shall be specified in such
proxy, but unless such period for the continuance of the same in
force be so expressed, any such proxy shall be valid only at the
meeting for which the same is given and all adjournments
thereof. If such instrument of proxy shall designate two or more
persons to act as proxies, a majority of such persons present at
any meeting at which their powers thereunder are to be
exercised, shall have and may exercise all the powers thereby
conferred, or if only one be present, then such powers may be
exercised by that
one.
Except as otherwise expressly required by law, the Articles of
Incorporation or this Amended and Restated Code of Regulations,
at any meeting of shareholders at which a quorum is present, a
majority of the votes cast, whether in person or by proxy, on
any matter properly brought before such meeting in accordance
with Article II Section 6 will be the act of the
shareholders. An abstention shall not represent a vote cast.
Every proxy must be in a form permitted by chapter 1701 of
the Ohio Revised Code. A shareholder may revoke any proxy that
is not irrevocable by attending the meeting and voting in person
or by delivering to the corporation of a verifiable notification
of revocation or a later appointment. The presence at a meeting
of the person appointing a proxy does not revoke the
appointment. The
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vote
upon any question brought before a meeting of the shareholders
may be by voice vote, unless otherwise required by law, the
Articles of Incorporation or this Amended and Restated Code of
Regulations or unless the presiding officer otherwise
determines. Every vote taken by written ballot will be counted
by the inspectors of election, if inspectors of election are
appointed.
Section 6
Order of Business
(a) Order
of Business. The Chairman, or such other officer of the
corporation designated by a majority of the total number of
Directors that the corporation would have if there were no
vacancies on the Board of Directors (such number being referred
to as the Whole Board), will call meetings of
shareholders to order and will act as presiding officer thereof.
Unless otherwise determined by the Board of Directors prior to
the meeting, the presiding officer of the meeting of
shareholders will also determine the order of business and have
the authority in his sole discretion to regulate the conduct of
any such meeting including, without limitation, by imposing
restrictions on the persons (other than shareholders of the
corporation or their duly appointed proxies) who may attend any
such shareholders meeting, by ascertaining whether any
shareholder or his proxy may be excluded from any meeting of
shareholders based upon any determination by the presiding
officer, in his sole discretion, that any such person has unduly
disrupted or is likely to disrupt the proceedings of the
meeting, and by determining the circumstances in which any
person may make a statement or ask questions at any meeting of
shareholders.
(b) At
an annual meeting of the shareholders, only such business will
be conducted or considered as is properly brought before the
meeting. To be properly brought before an annual meeting,
business must be (i) specified in the notice of meeting (or
any supplement thereto) given by or at the direction of the
Chairman of the Board, the Chief Executive Officer, the
President, a Vice President, the Secretary or an Assistant
Secretary in accordance with Article II Section 3,
(ii) otherwise properly brought before the meeting by the
presiding officer or by or at the direction of a majority of the
Whole Board, or (iii) otherwise properly requested to be
brought before the meeting by a shareholder of the corporation
in accordance with Article II Section 6(c).
(c) For
business to be properly requested by a shareholder to be brought
before an annual meeting, (i) the shareholder must be a
shareholder of the corporation of record at the time of the
giving of the notice for such annual meeting provided for in
this Amended and Restated Code of Regulations, (ii) the
shareholder must be entitled to vote at such meeting,
(iii) the shareholder must have given timely notice thereof
in writing to the Secretary, and (iv) if the shareholder,
or the beneficial owner on whose behalf any business is brought
before the meeting, has provided the corporation with a
Proposal Solicitation Notice, as that term is defined in
this Article II Section 6(c) below, such shareholder
or beneficial owner must have delivered a proxy statement and
form of proxy to the holders of at least the percentage of
shares of the corporation entitled to vote required to approve
such business that the shareholder proposes to bring before the
annual meeting and included in such materials the
Proposal Solicitation Notice. To be timely, a
shareholders notice must be delivered to or mailed and
received at the principal executive offices of the corporation
not less than 60 nor more than 90 calendar days prior to the
first anniversary of the date on which the corporation first
mailed its proxy materials for the preceding years annual
meeting of shareholders; provided, however, that if the date of
the annual meeting is advanced more than 30 calendar days prior
to or delayed by more than 30 calendar days after the
anniversary of the preceding years annual meeting, notice
by the shareholder to be timely must be so delivered not later
than the close of business on the later of the
90th calendar day prior to such annual meeting or the
10th calendar day following the day on which public
announcement of the date of such meeting is first made. In no
event shall the public announcement of an adjournment of an
annual meeting commence a new time period for the giving of a
shareholders notice as described above. A
shareholders notice to the Secretary must set forth as to
each matter the shareholder proposes to bring before the annual
meeting (A) a description in reasonable detail of the
business desired to be brought before the annual meeting and the
reasons for conducting such business at the annual meeting,
(B) the name and address, as they appear on the
corporations books, of the shareholder proposing such
business and of the beneficial owner, if any, on whose behalf
the proposal is made, (C) the class and number of shares of
the corporation that are owned beneficially and of record by the
shareholder proposing such business and by the beneficial owner,
if any, on whose behalf the proposal is made, (D) any
material interest of such shareholder proposing such business
and the beneficial owner, if any, on whose behalf the proposal
is made in such business, and (E) whether either such
shareholder or beneficial owner intends to deliver a proxy
statement and form of proxy to holders of at least the
percentage of shares of the corporation entitled to vote
required to approve the proposal (an affirmative statement of
such intent, a Proposal Solicitation Notice).
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Notwithstanding
the foregoing provisions of this Amended and Restated Code of
Regulations, a shareholder must also comply with all applicable
requirements of the Securities Exchange Act of 1934, as amended,
and the rules and regulations thereunder with respect to the
matters set forth in this Article II Section 6(c). For
purposes of this Section 6(c) and Article III
Section 5, public announcement means disclosure
in a press release reported by the Dow Jones News Service,
Associated Press, or comparable national news service or in a
document publicly filed by the corporation with the Securities
and Exchange Commission pursuant to Sections 13, 14,
or 15(d) of the Securities Exchange Act of 1934, as amended, or
publicly filed by the corporation with any national securities
exchange or quotation service through which the
corporations stock is listed or traded, or furnished by
the corporation to its shareholders. Nothing in this
Article II Section 6(c) will be deemed to affect any
rights of shareholders to request inclusion of proposals in the
corporations proxy statement pursuant to
Rule 14a-8
under the Securities Exchange Act of 1934, as
amended.
(d) At
a special meeting of shareholders, only such business may be
conducted or considered as is properly brought before the
meeting. To be properly brought before a special meeting,
business must be (i) specified in the notice of the meeting
(or any supplement thereto) given by or at the direction of the
Chairman of the Board, the Chief Executive Officer, the
President, a Vice President, the Secretary or an Assistant
Secretary (or in case of their failure to give any required
notice, the other persons entitled to give notice) in accordance
with Article II Section 3 or (ii) otherwise
brought before the meeting by the presiding officer or by or at
the direction of a majority of the Whole Board.
(e) The
determination of whether any business sought to be brought
before any annual or special meeting of the shareholders is
properly brought before such meeting in accordance with this
Section 6 will be made by the presiding officer of such
meeting. If the presiding officer determines that any business
is not properly brought before such meeting, he will so declare
to the meeting and any such business will not be conducted or
considered.
ARTICLE III
DIRECTORS
Section 1
Number, Election and Term of Office
Except as otherwise expressly provided in the Articles of
Incorporation, the Board of Directors shall be composed of not
more than twelve (12) persons nor less than five
(5) persons unless this
number
is
changed by: (1) the shareholders in
accordance with the law of Ohio, or (2) the vote of the
majority of the Directors in office. The Directors may increase
the number to not more than twelve (12) persons and may
decrease the number to not less than five (5) persons. Any
Directors office created by the Directors by reason of an
increase in their number may be filled by action of a majority
of the Directors in office.
The election of Directors shall be held
only
at the annual meeting of shareholders in each year
, or
may be held at a special meeting called for that
purpose. The Directors shall hold office for the term
of one year and until their successors are elected and
qualified, except that any Director at any time elected to fill
a newly created Directorship or a vacancy shall hold office
until the next annual meeting of shareholders and until his
successor is elected.
Section 2
Qualification
Each Director shall be a shareholder of the corporation,
or
shall become a shareholder as soon as practicable following his
or her appointment or election,
but need not be a
citizen of the state of Ohio.
Section 3
Vacancies
Upon the happening of any vacancy in the membership of the Board
of Directors, whether by death, resignation, increase of the
authorized number of Directors without the
filingfilling
of such new position by the shareholders at the meeting at which
such increase is made, failure of the shareholders at any time
to elect the full number of authorized Directors, or otherwise,
and in ayany of the contingencies provided by the laws of Ohio,
the remaining Directors, or the Directors duly elected, though
less than a quorum, may, by a majority vote, fill such vacancy
in the Board for the unexpired term, or, in the case of a newly
created Directorship, for a term which shall expire
contemporaneously with the terms of Directors then qualified and
serving.
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Section 4
Nominations of Directors; Election
(a) Only
persons who are nominated in accordance with this
Article III Section 5 will be eligible for election at
a meeting of shareholders to be members of the Board of
Directors of the corporation.
(b) Nominations
of persons for election as Directors of the corporation may be
made only at an annual meeting of shareholders (i) by or at
the direction of the Board of Directors or a committee thereof
or (ii) by any shareholder who is a shareholder of record
at the time of giving of notice provided for in this
Article III Section 4, who is entitled to vote for the
election of Directors at such meeting, and who complies with the
procedures set forth in this Article III Section 4. If
a shareholder, or a beneficial owner on whose behalf any such
nomination is made, has provided the corporation with a
Nomination Solicitation Notice, as that term is defined in this
Section 4 below, such shareholder or beneficial owner must
have delivered a proxy statement and form of proxy to the
holders of at least the percentage of shares of the corporation
entitled to vote required to approve such nomination and
included in such materials the Nomination Solicitation Notice.
All nominations by shareholders must be made pursuant to timely
notice in proper written form to the Secretary.
(c) To
be timely, a shareholders notice must be delivered to or
mailed and received at the principal executive offices of the
corporation not less than 60 nor more than 90 calendar days
prior to the first anniversary of the date on which the
corporation first mailed its proxy materials for the preceding
years annual meeting of shareholders; provided, however,
that if the date of the annual meeting is advanced more than 30
calendar days prior to or delayed by more than 30 calendar days
after the anniversary of the preceding years annual
meeting, notice by the shareholder to be timely must be so
delivered not later than the close of business on the later of
the 90th calendar day prior to such annual meeting or the
10th calendar day following the day on which public
announcement of the date of such meeting is first made. In no
event shall the public announcement of an adjournment of an
annual meeting commence a new time period for the giving of a
shareholders notice as described above. To be in proper
written form, such shareholders notice must set forth or
include: (i) the name and address, as they appear on the
corporations books, of the shareholder giving the notice
and of the beneficial owner, if any, on whose behalf the
nomination is made; (ii) a representation that the
shareholder giving the notice is a holder of record of stock of
the corporation entitled to vote at such annual meeting and
intends to appear in person or by proxy at the annual meeting to
nominate the person or persons specified in the notice;
(iii) the class and number of shares of stock of the
corporation owned beneficially and of record by the shareholder
giving the notice and by the beneficial owner, if any, on whose
behalf the nomination is made; (iv) a description of all
arrangements or understandings between or among any of
(A) the shareholder giving the notice, (B) the
beneficial owner on whose behalf the notice is given,
(C) each nominee, and (D) any other person or persons
(naming such person or persons) pursuant to which the nomination
or nominations are to be made by the shareholder giving the
notice; (v) such other information regarding each nominee
proposed by the shareholder giving the notice as would be
required to be included in a proxy statement filed pursuant to
the proxy rules of the Securities and Exchange Commission had
the nominee been nominated, or intended to be nominated, by the
Board of Directors; (vi) the signed consent of each nominee
to serve as a Director of the corporation if so elected; and
(vii) whether either such shareholder or beneficial owner
intends to deliver a proxy statement and form of proxy to
holders of at least the percentage of shares of the corporation
entitled to vote required to elect such nominee or nominees (the
Nomination Solicitation Notice). At the request of
the Board of Directors, any person nominated by the Board of
Directors for election as a Director must furnish to the
Secretary that information required to be set forth in a
shareholders notice of nomination which pertains to the
nominee. The presiding officer of any annual meeting will, if
the facts warrant, determine that a nomination was not made in
accordance with the procedures prescribed by this
Article III Section 4, and if he should so determine,
he will so declare to the meeting, and the defective nomination
will be disregarded. Notwithstanding the foregoing provisions of
this Article III Section 4, a shareholder must also
comply with all applicable requirements of the Securities
Exchange Act of 1934, as amended, and the rules and regulations
thereunder with respect to the matters set forth in this
Article III Section 4.
Section 45
Meetings of Directors
Stated meetings of the Board of Directors may be held at such
time and intervals as may by the Board of Directors from time to
time be determined, by either standing resolution or by-law, and
may
bybe
held without notice of the time, place or purpose thereof when
such time and place have been so fixed by resolution or by-law.
Such meetings may be held at any place within or without the
State of Ohio that the Board may
beby
resolution from time to time fix.
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Special meetings of the
boardBoard
of Directors may be held at any time or place within or without
the State of Ohio upon call by
the
Chairman of the Board, the Chief Executive Officer,
the President, the Secretary or
a
majority of the
directors.
NoticeDirectors.
Twenty-four (24) hours notice
of the
time, place and purpose of such meeting shall
b e mailed
to each Director, addressed to his residence or usual place of
business, not less than seventy-two (72) hours prior to the
time fixed for such meeting, or shall be telegraphed to such
address, or delivered in person, or given orally, in person or
by telephone, at least forty-eight (48) hours prior to the
time of such
meetingbe
given to each Director either personally or by mail, overnight
delivery service, telephone, telegram, telex, facsimile,
electronic mail or other medium of communication
.
Any notice hereby required may be waived in writing or by
telegraph by any Director and shall be deemed waived if the
Director is present at such meeting.
If the day fixed as aforesaid for any stated or special meeting
shall fall upon a legal holiday, such meeting shall be held at
the same time upon the next succeeding day that is not a legal
holiday.
Section 6
Participation in Meetings by Communications
Equipment
Meetings
of the Board of Directors or of any committee of the Board of
Directors may be held through any means of communications
equipment if all persons participating can hear each other, and
such participation will constitute presence in person at such
meeting.
ARTICLE IV
OFFICERS
The officers of the corporation who shall be elected by the
Board of Directors shall be a Chairman of the Board,
a
Chief Executive Officer,
a President,
a
Chief Financial Officer,
a Vice President, a
Secretary and a Treasurer. The Board of Directors may also, from
time to time, by resolution, appoint one or more special or
departmental Vice Presidents with titles indicative of their
departments or functions,
a General Manager,
one or more Assistant Secretaries, one or more Assistant
Treasurers, or other officers, all with such titles,
designations, duties, functions and authority as the Board shall
prescribe, each of whom shall serve in any such office during
the pleasure of the Board. The
Chairman
,
Chief Executive Officer
and President shall be
Directors. Any two or more offices may be held by the same
person, but no officer shall execute, acknowledge, verify or
countersign any instrument in more than one capacity if such
instrument is required by law, by these
Amended
and Restated
Regulations or by any act of the
corporation to be executed, acknowledged, verified or
countersigned by two or more officers. The term of office of the
Chairman of the Board,
the
Chief Executive Officer,
the President, the Vice
President, the Secretary and the Treasurer shall be for one year
and until their respective successors are elected and qualified,
except in the case of any such officer elected to fill a
vacancy, who shall serve until the first meeting of the Board of
Directors after the next ensuing annual meeting of shareholders.
ARTICLE V
DUTIES
OF OFFICERS
Section 1
Chairman of the Board
The Chairman of the Board shall preside at all meetings of the
shareholders and of the Directors, and shall perform such other
duties as may be prescribed by the Board of Directors.
Section 2
Chief Executive Officer
The
Chief Executive Officer shall have responsibility for the
general and active management of the business of the corporation
and shall have the general powers and duties of management
usually vested in the Chief Executive Officer of a corporation.
The Chief Executive Officer shall see that all orders and
resolutions of the Board of Directors are carried into effect
and shall implement the general directives, plans and policies
formulated by the Board of Directors. Except as otherwise
provided in the Articles of Incorporation, the Chief Executive
Officer may employ and discharge employees and agents of the
corporation, except such as shall be appointed by the Board of
Directors, and he or she may delegate these powers. In the
absence or disability of the Chairman of the Board, the Chief
Executive Officer shall preside at all
A-7
meetings
of the shareholders or of the Directors. Except where by law the
signature of the President is required, the Chief Executive
Officer shall possess the same power as the President to execute
all authorized deeds, mortgages, bonds, contracts or other
instruments of obligations in the name of the corporation.
During the absence or disability of the President, the Chief
Executive Officer shall exercise all the powers and discharge
all the duties of the President. The Chief Executive Officer
shall also perform such other duties and may exercise such other
powers as may from time to time be assigned to such officer by
these bylaws or by the Board of Directors.
The President shall
preside at meetings of the
shareholders or of the Directors in the absence of the Chairman,
shall be a member and the Chairman of the Executive Committee,
if there be one, and shall
have
such responsibilities and shall
perform such
other duties as may from time to time be
prescribed by the shareholders, by the Board of Directors or by
the Executive Committee, if there be one. The President shall
have power to execute any authorized deeds, mortgages, bonds,
contracts or other instruments of obligations in the name of the
corporation.
Section 4
Chief Financial Officer
The
Chief Financial Officer, if any, shall have responsibility for
the financial management of the corporation. The Chief Financial
Officer shall have such powers and perform such duties as from
time to time may be assigned to him or her by the Board of the
Directors, by the Chief Executive Officer or by the President.
The Chief Financial Officer shall keep and maintain, or cause to
be kept and maintained, adequate and correct books and records
of the corporation, using appropriate accounting principles;
have supervision over and be responsible for the financial
affairs of the corporation; cause to be kept at the principal
executive office of the corporation and preserved for review as
required by law or regulation all financial records of the
corporation; be responsible for the establishment of adequate
internal control over the transactions and books of account of
the corporation; and be responsible for rendering to the proper
officers and the Board of Directors upon request, and to the
shareholders and other parties as required by law or regulation,
financial statements of the corporation.
Section
35
Vice Presidents; Special Vice
Presidents
c
(
Aa
)
The
Any
Vice President shall
perform the duties of
the President in case of the absence or disability of that
officer; or, in case of the death or resignation of the
President, until a successor shall be elected. The Vice
President shall have
power,
coordinatecoordinated
with that of the
Chief
Executive Officer
or the President, when so
authorized or directed by the Board of Directors, or by the
Executive Committee if there be one, to make, execute and
deliver any deeds, mortgages, bonds, contracts, notes or other
instruments in the name and on behalf of the corporation, and
any such instrument, when so executed, shall be as valid and
binding as though executed by the President.
The
Any
Vice President shall also perform such other duties and
functions, and
c exercise such authority,
as may from time to time be prescribed by the Board of
Directors, or by the Executive Committee, if there be one.
The
Board of Directors may assign to any Vice President the title of
Executive Vice President, Senior Vice President or any other
title selected by the Board
.
(
Bb
)
Special or departmental Vice Presidents at any time appointed
shall perform such duties and functions and exercise such
authority as may from time to time be prescribed by the Board of
Directors, or by the Executive Committee if there be one; but
all authority of any such Vice President to bind the corporation
shall be confined to matters relating to the special department
or particular duties allotted to him, unless in any instance
other authority be especially conferred upon him by resolution
of the Board of Directors for such particular occasion.
The Secretary shall keep minutes of all proceedings of the
shareholders and of the Board of Directors, and also keep or
cause to be kept by an Assistant Secretary the minutes of
proceedings of the Executive Committee, if there be one, and
shall attest or cause to be attested the records thereof. He
shall keep or cause to be kept such books as may be required by
the Board of Directors, or by the Executive Committee if there
be one; shall have charge of the seal and stock books of the
corporation except as may at any time be otherwise ordered by
the Board of Directors; shall attest and issue, or cause so to
be attested and issued by an Assistant Secretary, or after due
signature and attestation to be authenticated and issued by a
Transfer Agent when one has been appointed, all certificates of
shares, except as may be otherwise ordered by the Board
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of Directors; shall affix the seal of the corporation to all
instruments requiring such seal and shall attest the name or
attest the signature of the
Chief
Executive Officer, the
President or any other
officer to any instrument when necessary or proper, or cause the
same to be done by an Assistant Secretary; and shall generally
perform such duties as may be required of him by the
shareholders, by the Board of Directors, by the Executive
Committee, if there be one,
by
the Chief Executive Officer
or by the President, and
such other duties as may usually pertain to his office. The
Secretary shall also prepare and certify, or cause to be
prepared and certified by the Transfer Agent if there be one, as
of the record date for any meeting of shareholders, or upon any
other occasion in respect whereof a record date is fixed, or at
any other time when the same may be necessary or required by the
Board of Directors, the Executive
Committee
,
the Chief Executive Officer
or the President, a list
of the shareholders of record upon the books of the corporation
at such record date and to receive notice of and to vote at any
meeting of shareholders, or to receive payment of dividends or
allotment of rights, or to exercise any rights or powers.
The Treasurer shall receive and have in charge all moneys,
bills, notes, bonds and similar property belonging to the
corporation, and shall do with the same as may be ordered by the
Board of Directors or by the Executive Committee, if there be
one. The Treasurer shall keep or cause to be kept such financial
accounts as may be required and shall generally perform such
duties as may be required of him by the shareholders, by the
Directors, by the Executive Committee, if there be one,
by
the Chief Executive Officer
or by the President.
He shall prepare, or cause to be prepared, for
submission at each regular meeting of the Directors, at each
annual meeting of the shareholders and at such other times as
may be required by the Directors, by the President or by the
Executive Committee, if there be one, a statement of the
financial condition of the corporation in such detail as shall
be required.
Section 6
General Manager
The General Manager shall, under the supervision and
control of the Board of Directors and of the Executive
Committee, if there be one, have general control, direction and
management of the business and affairs of the corporation, and
shall perform such other duties as may be prescribed from time
to time by the Board of Directors.
Section
78
Assistant Secretaries and Assistant Treasurers
Any Assistant Secretaries or Assistant Treasurers shall perform
such duties as may from time to time be prescribed by the Board
of Directors, by the Executive Committee, if there be one,
by
the Chief Executive Officer
or by the President, and
in the performance of such duties, shall also be respectively
under the general supervision and direction of the Secretary or
of the Treasurer, as the case may be.
Section
89
Powers
of Officers
The Board of Directors shall have power at any time to change,
modify or abolish, by resolution, any powers of any officer, or
to assign to any officer any new powers except in any instance
where certain powers are by law required to be exercised by
particular officers.
Section
910
Checks upon Bank Deposits
Checks upon the bank deposits of the corporation shall be signed
and/or
countersigned by such officers or employees as the Board of
Directors may from time to time by resolution authorize, and
such directions and authorizations may be varied with respect to
various classes of checks.
ARTICLE VI
Section 1
Committees Generally
The
Board of Directors may from time to time create an Executive
Committee or any other committee or committees of directors, to
consist of one or more directors and to act in the intervals
between meetings of the Board of Directors. The
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Board
of Directors may delegate to such committee or committees any of
its authority other than that of filling vacancies among the
Board of Directors or in any committee of the Board of
Directors. The Board of Directors may appoint one or more
directors as alternate members of any such committee to take the
place of absent committee members at meetings of such committee.
Unless otherwise directed by the Board of Directors, a majority
of the members of any committee appointed by the Board pursuant
to this Article VI Section 1 shall constitute a quorum
at any meeting thereof, and the act of a majority of the members
present at a meeting at which a quorum is present shall be the
act of such committee. Action may be taken by any such committee
without a meeting by a writing or writings signed by all of its
members. Any such committee shall prescribe its own rules for
calling and holding meetings and its method of procedure,
subject to any rules prescribed by the Board of Directors, and
will keep a written record of all action taken by it. Any such
committee may create one or more subcommittees, each such
subcommittee to consist of one or more members of such
committee, and may delegate to such subcommittee any or all of
the powers and authority of such committee.
Section 2
Executive Committee
The Board of Directors may appoint an Executive Committee,
consisting of three
(3)
or more
Directors
, of which Committee the
President shall, by virtue of his office, be a member and the
Chairman. Such Executive Committee, if so appointed,
shall have power, during the recesses of the Board of Directors,
to perform any acts relating to the current management and
operation of the business of the corporation as are not by law
or by these Regulations specifically reserved to be performed by
the Board of Directors, except that the Board of Directors shall
have power, at any time, by resolution, to limit or restrict the
powers so to be exercised by such Executive Committee. Such
Executive Committee shall keep minutes and records of its
proceedings and transactions and report the same from time to
time to the Board of Directors. No act of the Executive
Committee, when fully completed, shall be subject to
modification or rescission by the Board of Directors insofar as
the same may affect the rights of third parties already fixed
but the Board of Directors may rescind, modify or revise any
such action of the Executive Committee, insofar as the same
affects future transactions, or may establish any rules or
regulations it may deem proper governing future acts of the
Executive Committee.
A majority of the Executive
Committee shall constitute a quorum at any meeting thereof and
may exercise the powers of such Committee or all the members of
said Committee may, by a writing signed by them, exercise such
powers without a meeting.
Stated or special meetings of the Committee may be held with or
without notice, within or without the State of Ohio, if all the
members are present, or upon twenty-four
(24) hours
notice given by mail, telegraph or
orally
notice given personally or by mail, telephone, telegram, telex,
facsimile, electronic mail or other similar medium of
communication
, if a majority of the members
,
including the President are present; but the
concurrence of a majority of all members of the Committee shall
always be necessary to any action or exercise of powers by the
Committee. Any vacancy in the Executive Committee, however
occurring, shall be filled by the Board of Directors.
ARTICLE VII
COMPENSATION OF OFFICERS AND DIRECTORS: CERTAIN POWERS OF
DIRECTORS
Compensation of the Directors, if any, shall be such as the
shareholders or the Directors may, by resolution, from time to
time determine. The compensation of officers may be fixed from
time to time by
the
ExecutiveCompensation
Committee
of
the Board of Directors
, if there be one, and
otherwise by the Board of Directors, and the compensation of
other employees may be fixed from time to time by the
ExecutiveCompensation
Committee, if there be one, or by any officer so authorized by
the Board of Directors or
the
ExecutiveCompensation
Committee. No officer shall be precluded from voting upon any
resolution fixing his own salary, or from voting upon or
authorizing, or participating in the authorization, of any
contract or other transaction between himself and this
corporation, or between this corporation and any other
corporation or any partnership of which he is a Director,
shareholder, partner or member, by reason of the fact that he is
an officer, a Director or a member of
the
ExecutiveCompensation
Committee, if there be one, of this corporation; nor shall any
Director be disqualified from so acting in any of the instances
aforesaid by reason of the fact that he is a Director of this
corporation; all objection or exception on the part of every
shareholder to the right of any Director, officer or member of
the
ExecutiveCompensation
Committee, if there be one, to vote or act upon all such matters
being expressly waived and renounced by the adoption of these
Regulations.
A-10
ARTICLE VIII
BONDS
The Treasurer and any other officer or employee, if required by
the Board of Directors or by the Executive Committee, if there
be one, shall furnish bond in such amount and with such surety
as shall be prescribed and approved by the Board of Directors or
by the Executive Committee, if there be one, assuring the
faithful performance of his duties and the faithful accounting
for and surrender of all moneys and property of the corporation
which shall come to his possession. Premiums for all such bonds
shall be paid by the corporation.
ARTICLE IX
FISCAL
YEAR
The Board of Directors shall have power, at any time, to fix or
alter, by resolution, the fiscal year of the corporation, but
unless so fixed or altered by the Board of Directors the fiscal
year shall be the calendar year commencing on
January 1st and ending on December 31st of each
year.
ARTICLE X
SEAL
The corporate seal of this corporation shall be circular in form
with the words DIEBOLD, INCORPORATED, CANTON, OHIO
surrounding the words Corporate Seal.
ARTICLE XI
ORDER
OF BUSINESS
Unless changed by a majority vote at any meeting of
share- holders, the order of business at such meetings shall be
as follows:
1. Organization of the meeting.
2. Certification by the Secretary of names and
number of shareholders present in person and by proxy and number
of shares represented, and filing of Certificate showing due
notice of meeting and certified list of shareholders of record
at the record date for the meeting.
3. Minutes of last meeting of shareholders.
4. Reports of Officers.
5. Reports of Committees.
6. Unfinished business.
7. New or miscellaneous business.
8. Election of Directors.
9. Adjournment.
ARTICLE XII
DEFINITIONS
The
word
person, wherever used in these
Regulations, shall be taken to mean and include individuals,
partnerships,
associations
,
limited liability companies
and bodies corporate.
Words of the singular number shall be taken to include the
plural and those of the plural number shall be taken to include
the singular, wherever appropriate. Nouns and pronouns of the
masculine gender shall include the feminine wherever appropriate.
A-11
ARTICLE XIII
AMENDMENT
TheseExcept
as otherwise provided by law or by the Articles of Incorporation
or this Amended and Restated Code of Regulations,
these
Regulations may be adopted, amended or
repealed
by the written assent of the holders of
two-thirds of the common shares of the corporation
or
(a) to the extent as may be permitted by chapter 1701
of the Ohio Revised Code from time to time, by the Directors or
(b)
by the vote of the holders of a majority of the
common
sharesvoting
power of the corporation
at any annual meeting of
shareholders or at any special meeting called for that
purpose
;
provided, that whenever, by virtue of the provisions of law or
of the Articles of Incorporation, any holders of shares other
than common shares shall be entitled to vote upon any
proposition embodied in any such
amendment
,
then such amendments must be assented to or adopted by the vote
of the holders of a majority or by the written assent of the
holders of two-thirds of all shares entitled for such purpose to
exercise voting powers in any such
instance.
Notwithstanding
the foregoing provisions of this Article XII, no amendment
to Article XIII will be effective to eliminate or diminish
the rights of persons specified in that Article existing at the
time immediately preceding such amendment.
ARTICLE XIIIIV
INDEMNITY
TO DIRECTORS AND OFFICERS
Each
directorDirector
and each officer of the corporation (and the personal and legal
representatives of each) shall be indemnified by the
corporation
,
to the full extent then permitted by law,
against
all costs and expenses
reasonably(including
attorneys fees)
incurred by
him
(as they are incurred, in advance of the final disposition
thereof)
, or to which he may be subjected, in
connection with or resulting from any
threatened,
pending or completed
action, suit, proceeding or
claim to which he
anymay
be made a party by reason of his being or having been a
director or officer of the corporation, (or of any other
company of the voting shares whereof the corporation owns or may
own 50% or more) or a director, officer, voting trustee or
member of a Creditors Committee of a debtor of this
corporation (serving as a such a t the request of
thisDirector,
officer, employee or agent of the corporation, or his being or
having been a director, trustee, officer, employee, or an agent
of another corporation, partnership, joint venture, trust or
other enterprise serving at the request of the
corporation
as its representative), or in
connection with or resulting from any settlement of any such
action, suit, proceeding or claim, other than amounts paid to
the corporation itself (either by way of settlement or in
satisfaction of any judgment rendered against such
directorDirector
or officer), whether or not he is a
director
ofDirector
or
officer at the time of incurring or becoming
subjected to such costs or expense, and whether the action or
omission to act, which is the basis of such action,
suit
,
proceeding, claim or settlement, occurred before or after the
adoption of this article; except that such indemnity shall not
extend to any matters as to which he shall be finally adjudged,
in any such action, suit or proceeding, to be liable for
negligence or misconduct in the performance of his duties as
such
directorDirector
or officer, nor to any settlement made without judgment, unless
it be determined by the Board of Directors that he was not
guilty of such negligence or misconduct. The foregoing right of
indemnification shall not be exclusive of other rights to which
such
directorDirector
or officer may be entitled as a matter of
law
,
the Articles of Incorporation, any vote of shareholders or
disinterested members of the Board of Directors, or
otherwise
.
A-12
Directions
From Cleveland and Akron: Take I-77 South to
Exit 111 (Portage Street). Turn right on Portage Street to Frank
Avenue. Turn left on Frank Avenue. Proceed to the light at Frank
Avenue and University Drive. Make a left turn and follow the
signs to the Kent State University (Stark) Professional
Education and Conference Center.
From Canton: Take I-77 North to Exit 111
(Portage Street). Turn left on Portage Street to Frank Avenue.
Turn left on Frank Avenue. Proceed to the light at Frank Avenue
and University Drive. Make a left turn and follow the signs to
the Kent State University (Stark) Professional Education and
Conference Center.
Electronic Voting Instructions
You can vote by Internet or telephone!
Available 24 hours a day, 7 days a week!
Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote
your proxy.
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on
April 24, 2007.
Vote by Internet
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Log on to the Internet and go to
www.computershare.com/expressvote |
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Follow the steps outlined on the secured website. |
Vote by telephone
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Call toll free 1-800-652-VOTE (8683) within the United States, Canada & Puerto Rico any time
on a touch tone telephone. There is NO CHARGE to you for the call. |
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Follow the instructions provided by the recorded message. |
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Using a black ink pen, mark your votes with an X as shown in example. Please do not write outside the designated areas. |
x |
Annual Meeting Proxy Card
6 IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE6
ENCLOSED ENVELOPE.
A Proposals The Board of Directors recommends a vote FOR all the nominees listed and FOR Proposals 2 4.
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1. Election of Directors:
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For
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Withhold
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For
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Withhold |
01 Louis V. Bockius III
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o
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o
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06 John N. Lauer
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o
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o |
02 Phillip R. Cox
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o
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o
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07 Eric J. Roorda
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o
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o |
03 Richard L. Crandall
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o
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o
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08 Thomas W. Swidarski
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o
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04 Gale S. Fitzgerald
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o
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o
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09 Henry D. G. Wallace
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o
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05 Phillip B. Lassiter
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o
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o
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10 Alan J. Weber
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o
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o |
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2. To ratify the appointment of KPMG LLP, as the
Corporations independent auditors for the
year 2007; |
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For
o
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Against
o
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Abstain
o |
3. To approve amendments to the Amended Code of
Regulations of Diebold, Incorporated relating to:
3(a) modernization and clarification of
existing code;
3(b) a new NYSE requirement regarding
uncertificated shares;
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For
o
o
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Against
o
o
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Abstain
o
o |
3(c) indemnification of offices and
directors;
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o
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o
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3(d) notice of shareholder proposals;
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o
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o
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3(e) permitting the Board to amend the Code to the extent permitted by law;
and
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o
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o
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4. To consider such other matters as may properly
come before the meeting or any adjournment thereof.
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o
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o
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B Non-Voting Items
Change of Address Please print your new address below.
Comments Please print your comments below.
Meeting Attendance
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Mark the box to the right if you plan to attend the Annual Meeting. |
o |
C Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below
Please sign exactly as name(s) appears hereon. Joint owners should each sign.
When signing as attorney, executor, administrator, corporate officer,
trustee, guardian, or custodian, please give full title.
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Date (mm/dd/yyyy) Please print date below.
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Signature 1 Please keep signature within the box. |
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Signature 2 Please keep signature within the box. |
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Directions
From Cleveland and Akron: Take
I-77 South to Exit 111 (Portage
Street). Turn right on Portage
Street to Frank Avenue. Turn left
on Frank Avenue. Proceed to the
light at Frank Avenue and
University Drive. Make a left
turn and follow the signs to the
Kent State University (Stark)
Professional Education and
Conference Center.
From Canton: Take I-77 North to
Exit 111 (Portage Street). Turn
left on Portage Street to Frank
Avenue. Turn left on Frank
Avenue. Proceed to the light at
Frank Avenue and University
Drive. Make a left turn and
follow the signs to the Kent
State University (Stark)
Professional Education and
Conference Center.
6 IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE6
ENCLOSED ENVELOPE.
Proxy DIEBOLD INCORPORATED
Proxy Solicited on behalf of the Board of Directors
for Annual Meeting April 26, 2007
Thomas W. Swidarski and Kevin J. Krakora, or any of them, each with the power of substitution, are
hereby authorized to represent and vote the shares of the undersigned, with all the powers which
the undersigned would possess if personally present, at the Annual Meeting of Stockholders of
Diebold, Incorporated to be held on April 26, 2007 or at any postponement or adjournment thereof.
You are encouraged to specify your choices by marking the appropriate boxes, SEE REVERSE SIDE, but
you need not mark any boxes if you wish to vote in accordance with the Board of Directors
recommendations. The Proxy Committee cannot vote your shares unless you sign and return this Card.
In its discreation, the Proxy Committee is authorized to vote upon such other business as may
properly come before the meeting.
(Continued and to be dated and signed on reverse side.)